Index of Topics –  February 12, 2007

                   EXHIBIT A: For Approval 2/26/07

Council of Presidents – Report from President Morse

 

Faculty Senate Standing Committees – Handbook Discussion

 

Appendix B – Constitution of the Faculty – Handbook Discussion

 

 WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – February 12, 2007

Call to Order

Ira Hyman, 2006-2007 Faculty Senate President, called the Senate meeting to order at 4:06 p.m.  Hyman welcomed twenty-two (22) Senators, three (3) ex officio members, the recorder (1), and one (1) guest for a total of twenty-seven (27).  (See attached roster).   Hyman welcomed John Lawson, Vice Provost for Information Technology, who was sitting in for Provost Bodman who was testifying before legislators in Olympia.  Hyman welcomed Roger Gilman, Dean, Fairhaven College, as Provost’s Council Representative to the Senate.

 

Approval of Minutes

§    Senators accepted the minutes of the February 12, after noting several additions and corrections in a new copy handed out at the meeting.

Items from the Chair

§    Hyman drew Senators’ attention to a new copy of a draft of changes to the Handbook’s Constitution of the Faculty which showed deletions of old text.

§    Hyman reminded faculty that construction of the AIC building began today with the cordoning off of sections of campus.  The University was guaranteed about $100,000 in savings by Dawson Construction if the company could begin work today, following approval of the contract at Friday’s Board of Trustees’ meeting.

 

Items from the Administration

§         President Morse reported on the Council of Presidents’ (COP) response to the Governor’s challenge to educate students to a competitive level worldwide. COP’s Legislative Agenda includes funding to improve each institution’s competitive status, improving the process for capital restoration and growth, supporting diversity, and increasing state investments in research for all of the institutions, including support for the Life Sciences Discovery Fund.  COP will also meet to find ways to building new buildings in a more timely and economical fashion to decrease the inflationary aspect of following the current timeline for planning, approval of plans, bid and construction which takes place over three biennia.

§         Morse also reported on other efforts by a variety of groups in the state, all supporting funding for higher education, noting that a broad effort is taking place statewide following the governor’s strong stand on funding higher education and education in general.

§         Provost Bodman is in Olympia testifying on HB1585.  John Lawson, Vice Provost for Information Technology is sitting in for Bodman.

 

Items from the Faculty Union (UFWW)

§    Bill Lyne, United Faculty of Western President, was not in attendance since he is also in Olympia testifying before legislators regarding setting limits on tenure track and non-tenure track faculty.  Morse commented that we could hire more tenure track faculty with increased funding from the legislature. 

 

AGENDA - ACTION ITEMS

Reading of Standing Committee Minutes (Exhibit B):   


 

The following minutes were reviewed and accepted by the Senate.


 

 

 

Committee

Date

 

 

Standing Committee Minutes of 2/12/07

Action Today

o        Academic  Coordinating Commission

1/16/07

Defining Passing Grade; University standards

Accepted

o        University Planning Council

1/10/07

Admissions; Waterfront; UPC Charge; AIC Building

Accepted

 

 

 

 

 

 

 

 

 

 

 

Comments on the Minutes

University Planning Council.  Senate President Hyman plans to attend the UPC and discuss its rewriting of its charge.

 

APPOINTMENTS AND ELECTIONS – Matthew Liao-Troth, Officer

Vacancy:  1 faculty to Assessment Committee

 

DISCUSSION

University Planning Council

Ř    Senators continued discussion on the University Planning Council, and a separate category of “unclaimed topics.”  One of these is the Transportation Task Force, which exists but it is not known whether it is functioning.   Senators would like greater faculty participation on that committee, and would like to receive minutes and reports on its actions and discussions.

Ř    Some Senators suggested that UPC might have too much to handle, and could create a standing committee that deals with facilities’ activities.  UPC’s role ought to be one of oversight.  Another big charge is review of the Institutional Master Plan.  A subcommittee structure like that of ACC might be a good plan.

Ř    President Morse cautioned against reinventing the wheel, since there is a large committee already dealing with transportation.

Ř    Senators would like to receive reports from the committee, and the creation of a channel to ensure that certain topics of interest to the faculty get addressed.  In a committee such as the one in existence, we get no minutes and have no role in setting the agenda.  We need to explore the correct method for setting that up.

Salary and Welfare Committee

Senators remarked that most of the topics considered by this committee would shift over to collective bargaining.  Hyman asked if the committee should be disbanded.  Morse commented that the Union and the University may need to have certain information tracked, and this committee might be the one to do it.  There are some bargaining areas that are permissible, but not mandatory for bargaining, and Salary and Welfare might want to review these.

Faculty Standing Committee on Grievance and Sanctions

Hyman suggested that the Sanctions policy may be eliminated, and may be covered by the collective bargaining contract; however, he is less sure about the grievance policy.  Senators pointed out that there is a clear distinction between grieving against a contract or an administrator, and grievances against other faculty members.  We need a grievance policy for non-union matters, and could amend the contract to “exclude items not covered by contract.”  When the grievance panel recommends to the president, however, there may be some contract issues at stake.  Senators were unclear how some of these issues would be resolved, and the details on exclusions will depend on the details of the bargaining contract.


 

Academic Technology Committee

ü      John Lawson would like to increase faculty participation in looking at what is done technology-wise in the academic area.  He plans to form advisory groups on the infrastructure and would like faculty on those committees in order to get a “much broader perspective on faculty needs”.  Michael Meehan reported on the reorganization report prepared by David Bover, Steve Ross, and a matrix of faculty which was hammered out right around the time the previous Vice Provost, Jerry Boles, announced his retirement.  The plan has been since “back-burnered” but will be brought forward again the spring.

ü      Jeff Newcomer remarked that it is important to have one central reporting area, a funnel through which all these subcommittees would report.  Lawson stated he is hearing the importance of an open line of communication.

ü      A constituent concern mentioned at this time is the lack of an established process for instituting certain technologies campus wide, such as an electronic journal. 

CONCLUSIONS

§    Senators came to the conclusion that disbanding any committee should be postponed along a timeline pending further experience with the UFWW contract.  Senators endorsed improving communications regarding campus facilities’ issues, technology issues, and with student affairs, including sending a representative to the Student Senate, and acknowledged this may require forming additional standing committees.  Any standing committee is empowered to create subcommittees.

§    One Senator suggested combining the Library Committee and Academic Technology, so they can better align their mutual interests.  There are representatives from these two committees on the other committee, but it could be possible to expand the ATC charge.

§    Senators proposed the importance of reviewing the memberships on these committees, which can alter or expand the committee’s function.

§    Other unclaimed topics include parking, transportation, campus maintenance, sanding, safety, cleanup, leaf blowers, noise pollution, etc.

§    Senators reported that the Provost had suggested the need for a tenure and promotion committee, so that faculty can provide an advisory role, and there are more involved than just himself and President Morse in assuring that standards are maintained across the university.  Dan Larner reminded faculty that this would be a step backwards, and that we could not easily agree on standards on tenure and promotion.  The fact that tenure and promotion is in the individual units at present reflects the ideas we have striven to meet as colleges that are important to us.

§    Senators asked about the Ombuds position, currently held by Kathleen Kennedy, History, and learned that the final decision on the position may hinge on whether we maintain the grievance policy outside of the contract; however the wording for the Ombuds in the handbook will need to be revised.

 

Faculty Handbook:  APPENDIX B  - CONSTITUTION OF THE FACULTY 

Senators reviewed a draft of language changes to Appendix B of the Constitution distributed by President Hyman.  Continued discussion of the highlighted topics will take place at the next meeting, with a formal motion for revising at the following meeting.

 

Constituent Concerns.  Senators brought the following requests: 

1) An improvement to teaching podiums that would allow room for “knees”, and could include a central space for placing materials.  By placing the computer screens and other equipment to the sides, a space could be provided between them.  Academic Technology Committee has also worked on improving these podiums.

2) Faculty would prefer to be able to book travel arrangements at a less costly rate than provided by the travel agency.  While there is a “P” card available by which a faculty member can book their own arrangements online, not all departments have gone through the process to obtain one; currently faculty have to wait for reimbursement.

3) To establish a process for instituting certain technologies campus wide, such as an electronic journal.  Lorraine Kasprisin reported that Woodring has the only journal published through the university itself, and it is now read in 70 countries.  This request will be referred to the Academic Technology Committee.

 

ADJOURNMENT

Senators adjourned at 5:52 p.m.

Written by Rose Marie Norton-Nader, Recorder, 2/12/2007

                                                                       

                                                                                                            _______________________

                                                                                                            Lorraine Kasprisin, Secretary

 

Roster of the 2006-2007 Faculty Senate

Term

 

Senators

Area

Roll

 

Senate President

Ira Hyman

 

08

1

Anderson, Roger

A

P

 

Vice President and Parliamentarian

 

08

2

Armstrong, Jeanne (Leza Madsen sitting in)

G

Exc

 

Jeff Newcomer

 

07

3

Crowder, Kyle, Library Senator

B

P
 

 

 

08

4

  Currier, Deb

D

Exc
 

Ex Officio

 

07

5

  Daley, Chris

A

Exc

1

Karen Morse, University President

    P

08

6

  Emory, Steven

A

  Exc

2

John Lawson, Vice Provost for Information Technology  for Andrew Bodman, Provost

   P

07

7

  Fewings, David, UPC Senator

E

    P

3

Roger Gilman,  Rep., Provost’s Council

P

08

8

  Henson, Steve

E

P

 

 

 

08

9

  Hoffman, Joan

C

P

4

Legislative Liaison: Sara Singleton

--

08

10

  Hyman, Ira, Senate President (EC)

C

P

5

   Past President:  William Lyne (Exec), UFWW           

--

07

11

  Kasprisin, Lorraine, Secretary (EC)

H

P

6

Recorder:  Rose Marie Norton-Nader

P

07

12

 Laffrado, Laura, At Large(EC)

C

P

 

 

 

07

13

 Larner, Daniel

F

    P

 

 

 

07

14

 Liao-Troth, Matthew, Appts & Elects (EC)

E

Exc

 

Guests:

 

07

15

 Meehan, Michael, ACC, ATC Senator

A

P

1

 

 

08

16

 Meyer, David

D

   Exc

2

 

 

07

17

 Miller, Brenda (1-yr term for W. Lyne)

C

   Exc

3

Katie Altrops, Western Front

P

08

18

 Newcomer, Jeff Vpres & Parliamt. (EC)

A

P

 

 

 

08

19

 Ohana, Chris, UPC

H

P

 

 

 

07

20

 Parris, Kristen (Amir Abedi sitting in)

B

Exc

 

 

 

07

21

 Partsch, Cornelius (1-yr for E.Ousselin)

H

P

 

 

 

08

22

 Reynolds, MaryAnn

E

P

 

 

 

08

23

 Simone, Genet

H

P

 

Senators Present

22

07

24

 Stevenson, Joan

C

P

 

Absent or Excused

(9)

07

25

 Stewart, James, ACC

A

P

 

Ex Officio

3

07

26

 Symons, Lawrence

B

P

 

Legislative Liaison, Past President

-

08

27

 Thompson, Roger, ACC

C

P

 

Recorder

1

07

28

 Van Boer, Bertil, UPC

D

P

 

Guests

1

08

29

 Wang, Grace

G

P

 

   TOTAL PRESENT:

27

08

30

 Wolpow, Ray

H

Exc

 

 

 

08

31

 Yusa, Michiko

C

P

 

              DATE:  February 12, 2007

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)