Index of Topics –  April 9, 2007

                   EXHIBIT A: Amended & approved 4/23/07

Online Approvals forwarded from ACC – MOTION – Amended & Approved

 

VACANCIES ON SENATE STANDING COMMITTEES – Report

 

Committee Membership Charges – Discussion

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – April 9, 2007

Call to Order

Ira Hyman, 2006-2007 Faculty Senate President, called the Senate meeting to order at 4:05 p.m. Hyman welcomed twenty-four (26) Senators, two (2) ex officio members, the Past President (1), and the recorder for a total of thirty (30).  (See attached roster).

 

Approval of Minutes

§    Senators accepted the minutes of the March 12 with minor changes.

 

Items from the Chair

o      Hyman reported some progress in ongoing discussions with Administration on the spousal accommodation policy.

o      Hyman reminded Senators that the schedule for the remainder of the Senate meetings had changed, and that the dates were April 23rd, and May 7th, with the final meeting of the Senate taking place on May 21st followed by the President’s dinner for old and new Senators.

o      Hyman directed Senators to a report on the budget from the Legislative Liaison, Sara Singleton.

o      Senators are reminded that faculty are needed to serve on Standing committees, including five faculty for the Standing Committee on Grievance, six for Academic Coordinating Commission, six for the Academic Technology Committee, and three for the Senate Library Committee. 

o      Hyman confirmed that the faculty returns on the vote to approve the changes to the Constitution are strongly affirmative.

Items from the Administration

§    Provost Bodman reported that President Morse was en route to Seattle and had to miss the meeting.

§    Bodman distributed a document to Senators reporting on 37 positive tenure and promotion actions out of a possible 39.  Bodman noted that documentation had improved over time. 

§    Bodman also reported on searches currently underway and promised more information in the days ahead.

§    Bodman reported that the Senate budget removes flexibility from local institutions in allocating faculty salary increases from tuition revenue, and that this is a serious departure from tradition. The Senate budget takes a very different approach to higher education budgeting.  Administration is working with a wide variety of people to counter this “retrograde” approach.  The Senate does fund a significant amount of money for R&R, about $1.1 million which is not in the House Budget, perhaps in an offsetting attempt.  Decision packages in material sciences and Neuroscience behavior are not funded in the Senate budget.  New enrollments were also funded much more generously in the House budget.  $1 million is earmarked as waterfront funding.

 

Items from the Faculty Union (UFWW)

§    UFWW President Bill Lyne echoed Bodman’s view and reported that the unions are united against the potentially negative consequences of the Senate budget.

§    Lyne notified faculty that they might get a lot of junk mail as union members from WEA or AFTA, and that there is a mechanism for turning that off if you don’t wish to receive it.

§    Lorraine Kasprisin reported that the last publication she received included a very thorough study of faculty salaries, and learned that this type of thing can still be received, but not the third party advertisements and other “junk” if you wish to turn that off.

 

AGENDA - ACTION ITEMS

o        Academic Coordinating Commission

3/13/07

CBE & Huxley have a year to update alpha suffices Motion re Add/Drop passed

o        Senate Library Committee

2/8/07

Org Assessment, Student Libr Fee; Visits to Academic Depts; Library Acquisition Formula trial report

 


 

Commentary on Minutes

Senate Library

§       Faculty acknowledged the challenges inherent in the Library Acquisition formula, and that no matter what formula is derived there are problems.  In response to questions about the ratio adjustment, it was explained that there hasn't been any because there would need to be a budget increase to make this adjustment.  Jeanne Armstrong pointed out that there was an increase this fiscal year.  However increases to the library last year barely kept up with inflation. 

§       Uneven increases in costs to various departments, and the need for a clearer articulation, as well as the need for discretionary control to the library, is causing considerable allocation imbalances which are hard to locate and correct in the formula.

§         David Fewings served on the Fee committee and suggested assessing students $1 per credit hour, to generate $500,000 for the library, roughly 30% of the acquisition budget.  Bodman admitted he does not see any other way to generate sufficient general resources.  There appear to be 20 states that have such fees, but counsel suggests this might be in violation of Washington State law.  The Fee committee recommended assessing students $1 per credit hour as requested by the library.  Student governance bodies are in favor of even higher fees to support the library.  Sufficient lobbying might increase it to $2.00.  Bodman noted that if we set it at $1.00, we cannot raise it more than the 601 limit. 

§         Constituent Concern related to Library acquisition budget.  Michael Meehan reported that some students wanted to audit class, and he asked if there is an official audit policy.  Is there a certain amount one has to pay to audit a class?  An audit should show up on the transcript.  Meehan suggested that fees for auditing could be used for the library.

§         Senators agreed on the importance of setting an acquisitions policy that worked.

 

APPOINTMENTS AND ELECTIONS – Matthew Liao-Troth, Officer

To the Faculty Senate:  Rich Brown, Theater, for Deb Currier, through 2008

FACULTY VACANCIES ON SENATE STANDING COMMITTEES

Council of Faculty Representatives (some time and travel reimbursement)

1 Senate Legislative Liaison 2007-2009, and 1 Alternate

Academic Coordinating Commission: 6 from Area D, H, A, E, G

University Planning Council; 1 from Area B, D, H, I; 1 rep from ACC, 1 Senator

Standing Committee on Grievance and Sanctions; 5, 3 yr terms (tenured)

Library Committee; 3 of which one must be library faculty

Academic Technology Committee: 6: Areas A, C, D, F, H, I

 

ACTION ITEMS

The Faculty Senate unanimously passed a motion to approve an Online Voting Policy forwarded from the Academic Coordinating Commission in the minutes, with one minor amendment.  The policy allows online approval of minutes only when there is a question of time pressure.  Online meetings are discouraged.

Text of the motion can be found in the ACC minutes of April 9, 2007, and below:

“ACC Policy regarding Online Approvals

“Can a committee or subcommittee hold an online or email meeting? 

Online or email meetings are generally discouraged, as there is no guarantee of a quorum, and not all members may be available or have the technology available to fairly undertake such a meeting.  After business is discussed in a face-to-face meeting, a simple up/down vote on a question can be conducted via email, provided there is no objection from any member of the committee, and all members are included notified and provided with an opportunity to vote. Electing a chair via email would be unusual but could occur under the above conditions with extenuating circumstances, such as electing the Chair of the Grievance committee.

“Can a committee or subcommittee approve its minutes via email? 

Committee minutes can be approved via email if all the committee members agree, and there is a time pressure to get minutes approved so they can be forwarded to an approving committee, or to meet some other deadline. 

“Can a committee or subcommittee conduct discussion of business as if it were holding a meeting via email? 

Members of a committee sharing the email group can frequently or at any time discuss any topic they wish.  However, any significant action or discussion of the official committee must eventually be conducted in a face to face meeting with a quorum.”

-end


 

Faculty Handbook:  Revisions to Senate Standing Committees

Senators discussed revisions to the charges of Senate Standing Committees with the intention of ensuring faculty perspectives are provided as guidance to administration and staff.

 

Constituent Concerns

Senators asked that teaching evaluations posted online by the Testing Center provide comprehensive information about the meaning of the quantitative scores.

 

ADJOURNMENT

Senators adjourned at 5:55 p.m.

Written by Rose Marie Norton-Nader, Recorder,4/9/2007

                                                                       

                                                                                                            _______________________

                                                                                                            Lorraine Kasprisin, Secretary

 

Roster of the 2006-2007 Faculty Senate

Term

 

Senators

Area

Roll

 

Senate President

Ira Hyman

 

08

1

Anderson, Roger

  A

--

 

Vice President and Parliamentarian

 

08

2

Armstrong, Jeanne

G

P

 

Jeff Newcomer

 

07

3

Brown, Rich, Theater (for Deb Currier)

D

P
 

 

 

08

4

  Crowder, Kyle, Library Senator

  B

P
 

Ex Officio

 

07

5

  Daley, Chris

A

--

1

Karen Morse, University President

   Exc

08

6

  Emory, Steven

A

    --

2

Provost Bodman,

   P

07

7

  Fewings, David, UPC Senator

E

    P

3

Roger Gilman, Rep., Provost’s Council

   P

08

8

  Henson, Steve

E

P

 

 

 

08

9

  Hoffman, Joan

C

  Exc

4

Legislative Liaison: Sara Singleton

--

08

10

  Hyman, Ira, Senate President (EC)

C

P

5

   Past President:  William Lyne (Exec), UFWW           

P

07

11

  Kasprisin, Lorraine, Secretary (EC)

H

P

6

Recorder:  Rose Marie Norton-Nader

P

07

12

 Laffrado, Laura, At Large(EC)

C

P

 

 

 

07

13

 Larner, Daniel

F

    P

 

 

 

07

14

 Liao-Troth, Matthew, Appts & Elects (EC)

E

P

 

Guests:

 

07

15

 Meehan, Michael, ACC, ATC Senator

A

P

1

 

--

08

16

 Meyer, David

D

   P

2

 

 

07

17

 Miller, Brenda (1-yr term for W. Lyne)

C

   P

3

 

 

08

18

 Newcomer, Jeff Vpres & Parliamt. (EC)

A

P

 

 

 

08

19

 Ohana, Chris, UPC

H

  Exc

 

 

 

07

20

 Parris, Kristen

B

P

 

 

 

07

21

 Partsch, Cornelius (1-yr for E.Ousselin)

H

P

 

 

 

08

22

 Reynolds, MaryAnn

E

P

 

 

 

08

23

 Simone, Genet

H

P

 

Senators Present

26

07

24

 Stevenson, Joan

C

P

 

Absent or Excused

(5)

07

25

 Stewart, James, ACC

A

 P

 

Ex Officio

2

07

26

 Symons, Lawrence

B

P

 

Legislative Liaison, UFWW &Past President

1

08

27

 Thompson, Roger, ACC

C

P

 

Recorder

1

07

28

 Van Boer, Bertil, UPC

D

P

 

Guests

 

08

29

 Wang, Grace

G

P

 

   TOTAL PRESENT:

30

08

30

 Wolpow, Ray

H

P

 

 

 

08

31

 Yusa, Michiko

C

P

 

              DATE:  April 9,  2007

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)