Index of Topics –  January 28, 2008

            EXHIBIT A:  For Approval 2/11//08

Textbook Ordering –Robert Perks, Textbook Manager

 

Appointment of Opportunity – Executive Council Motion

 

Academic Honesty Policy revised – Motion

 

Dual Career Assistance – process discussed

 

 

                                                                          WESTERN WASHINGTON UNIVERSITY

                                                                                    FACULTY SENATE MINUTES

Regular Meeting – January 28, 2008

 Call to Order

Jeff Newcomer, 2007-2008 Faculty Senate President, called the Senate meeting to order at 4:04 p.m.  Newcomer welcomed twenty-three (23) Senators, two (2) ex officio members, two (2) guests, and the recorder (1) for a total of twenty-eight (28).  (See attached roster).

 

Items from the Senate President

Approval of Senate Minutes.   Senators approved the minutes of January 14, as written.

§    Executive Policy Group Meeting. Senators heard Newcomer report on the recent meeting of the Executive Policy Group.  Newcomer asked for comments on proposals that will change travel reimbursement and allow biking in certain core areas and skateboarding for travel purposes.

§    Prerequisite Checking Enabled.  Newcomer responded to a constituent concern that prerequisite checking is allowed on individual courses, but faculty should make sure that all the variations to a prerequisite course are included.

 

Items from the Administration

§    Provost Murphy reported that a bill on the proposed “campus compact”, also known as “performance contracts” includes Western as a pilot participant.  Western will be spending time on agreements as the bill is making headway in the legislature.

§    Murphy added that the security portion of the proposed capital budget may not be fully funded.

 

Report on Textbooks – Robert Perks, Bookstore Textbook Manager

§    Robert Perks, Bookstore Textbook Manager responded to Senators concerns on current ordering and return practices, pricing, and freight charges.  Senators asked about decision processes, expressing the concern of a constituent who asked why a particular book had not been ordered.  Perks responded that “There is no reason for the bookstore not to honor a request, including requests for older editions of books. The bookstore orders what you ask it to order.  If a mistake is made, it is corrected immediately.  Occasionally publisher inventory is low and the bookstore is unable to get a book by 7-day express.” If somebody did not get a book ordered, please contact Robert Perks with information.

§    Perks reported that the bookstore monitors enrollments as reported by class finder and hopes this is updated as soon as possible.  Sometimes 18th Century European authors, difficult to get, and if there are not enough, students have to wait.  For these we order large quantities right from the very beginning.  Import titles and custom printed books take 4 to 6 weeks and the bookstore tries to order more than needed of these. 

§    The bookstore never orders exactly 100% of books; about 55% of every class comes to this bookstore for their books.  With a new title, the bookstore orders 70%, understanding that competitors are ordering 40 to 50%. Perks added that it is counterproductive not to order a book.

§    Perks spoke about the other bookstore with whom he does communicate.  Perks pointed out that they are run by a Nebraska corporation, and they are one of the top 3 bookstores around the country.  They order and sell books to make a profit. If students are in immediate need they just go to the other bookstore right away.  When books get down to 1 or 2 the day before classes, Perks “runs around and checks all the empty spaces to see if the enrollment warrants ordering more, and he brings some in from the other store.  Sometimes their website states that they have a book but they do not.”

§    Senators asked if the signage could be improved that tells students they should fill out a rain check or whether the book is behind the counter.  Perks agreed there is room to improve the signage.  He added that CDs, business cases, maps, and some other things are kept behind the desk for security reasons and added he will work to put out better signage.

§     Perks spoke about timelines for ordering:  The due date for Spring requisitions is January 15th, and by the fourth week of class leftover copies get sent back to the vendors.  Files are sent to as many as fourteen different vendors to pick up used copies wherever possible.  Perks added he would like to find ways to speed up the process as many more students shop much earlier than the first day of class.  Most people assume books are available two weeks after ordering, but this is not always the case.  The booklist is posted on the P drive by department, class, and then by instructor, but that does not state if you are actually confirmed in your order.

§    A new problem arises when students buy from Amazon or other online used book vendors, and then return their original book to the bookstore within a few days. Perks noted that the problem is not as prominent as it is at other bookstores because the 10% discount makes our books cheaper, more unique, and faster to acquire the book.  So students may be less inclined to go to Amazon.

§    Chris Suczek suggested that students who return books should be charged a restocking fee only if they remain in the class after they return a book, as this implies they bought the book elsewhere.  If they dropped the class, they should not be charged the fee since the return is legitimate. Perks expressed appreciation for such a good problem-solving idea.

§    Perks quoted $54.95 as the average price and $44 as the average used price for books.  The large expensive titles are centered on books used in large freshman GUR classes where publishers can be guaranteed sales.  Average prices range from $70 to $90 per book.  In the 3rd and 4th level classes the prices plummet.  Technical titles are a whole other ballgame.

§    Perks is happy to order older editions for faculty.  However there is a dwindling supply of these since wholesale companies buy older editions in large batches.  The best supply of older editions is buybacks from our own students.

§    David Fewings suggested that efforts be made to ask the attorney general to investigate price fixing by publishers, or to question -- in conversation with publishers -- what prices are in line with inflated costs of production and materials.  He opined that you can negotiate book prices with your publisher if you have a big book order.  Perks added that bundling 2 or 3 items together has resulted in lower pricing.  Trade books are a lot less expensive, and there is usually just a flat restocking fee for them.

§    Discussion centered on the idea of students moving toward “downloadable editions” which have been on the rise for the past five or six years.  These are typically books in the public domain.  Perks noted that a few students are walking around with laptops as of yet, but in a few years everybody will have them.

§    Perks added that he is available to visit departments to answer additional questions. 

§    Senators complemented Robert Perks on his excellent management of the bookstore. 


 

Items from UFWW

§    Bill Lyne, President UFWW, reminded Senators of the all faculty meeting on January 31st at 4 pm.  The venue has been changed to Arntzen 100 from the Old Main Theater due to a larger than expected predicted turnout.

 

Agenda Items

 

Standing Committee Minutes – Reading and Acceptance  (Exhibit B)

Committee                                                                          Date                           Action

o        Academic Coordinating Commission

 

1/8/08

Accepted.  Curricular minutes reviewed

o        Academic Technology Committee

11/28/07

Accepted.  Report on IT status and initiatives. 

Senators expect a revised ATC charge to be forwarded to the Senate shortly

o        University Planning Council

11/28/07

Accepted.  Op Budget, Part II; Univ. of WA North Puget Sound

o        Senate Library Committee

11/14/07

Accepted.  Announcements, reports, discussion

 

APPOINTMENTS AND ELECTIONS – Mick Cunningham, Officer

Senators unanimously approved the 2008 Senate Elections calendar.

 

Senators appointed faculty to the following: 

Faculty Senate:  David Gilbertson, Accounting, for MaryAnn Reynolds

Catalog Work Group:  Mary Ann Hendryson,  Economics; Peggy Watt, Journalism. 

Commencement Work Group: Matt Roelofs, Economics;  Jeanne Freeman, PEHR;

               Ira Hyman, Psychology 

Bookstore Search Committee:  Brandon Dupont, Economics

 

Executive Council Motion: Senators passed a motion forwarded from the Executive Council, to approve POL-U1600.01 Requesting an Appointment of Opportunity, which outlines conditions for waiving departmental search requirements under limited and specific conditions.  The policy is formatted in the newly required Peabody format.

 

Academic Honesty Policy: Senators passed a motion, forwarded from the Academic Coordinating Commission, which amends the Academic Honesty Policy to allow for Deans’ participation in the appeal process.  (moved by Matthew Liao-Troth, seconded by Chris Suczek).  The policy will be posted on the online catalog, and the changes are effective immediately. (Attachment)

 

Legislative Bills:  Senators discussed the list of legislative bills (can be found at http://www.leg.wa.gov/legislature) sent by John Purdy, Legislative Liaison.  A proposal for common course numbering of general education courses throughout the State, and the site location of the UW – North Puget Sound campus are among the topics.

 
Dual Career Assistance (DCA) – appointment procedure 

Senators discussed the procedure for requesting a dual career assistance appointment of opportunity.

 

Constituent Concerns included a request that the inclement weather phone line accommodate evening student requests about closure.

 

ADJOURNMENT  

Senators moved to adjourn at 6:00 pm

Rose Marie Norton-Nader, Recorder, 1-28-2008

 

                                   

                                                                                                            _______________________

                                                                                                            Joan Stevenson, Secretary

 

Roster of the 2007-2008 Faculty Senate

 

 

Senators

 

 

 

 

 

08

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2007-2008

 

09

2

Anthony-Cahill, Spencer

  A

--

 

Jeff Newcomer

 

08

3

Armstrong, Jeanne

G

P

 

Vice President and Parliamentarian

 

08

4

Brown, Rich  (for Deb Currier)

D

P
 

Matthew Liao-Troth

 

09

5

Coskie, Tracy

H

P
 

 

 

09

6

  Cunningham, Mick, Appts & Elects, Exec

  B

P
 

Ex Officio

 

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

1

Karen Morse, University President

--

09

8

  Fewings, David, UPC Senator

E

    P

2

Dennis Murphy, Vice Provost

P

09

9

  Friesen, John

D

   Exc

3

Roger Gilman, Rep., Provost’s Council

P

09

10

  Gilbertson, David

E

P

 

 

 

09

11

  Gogrof-Voorhees, Andrea (see Guests)

C

    P

 

Permanent Guests:

 

09

12

  Helms, Ron, Library Senator (2 yr)

B

P

4

  Ira Hyman, Past President, Exec,

--

08

13

  Hoffman, Joan

C

    P

5

John Purdy, Legislative Liaison, 07-08, Exec

--

09

14

  Larson, Nikki

A

P

 

 

 

09

15

  Larner, Daniel, At-Large, Exec

F

    P

 

Recorder:  Rose Marie Norton-Nader

P

08

16

  Liao-Troth, Matthew, VP & Parliam., Exec

E

P

 

Guests:

 

09

17

  Lyne, William, UFWW Pres., Exec nv

C

P

 

Charles Arthur (Bookstore)

P

08

18

  Meyer, David

D

    --

 

Robert Perks (Bookstore- Textbook Manager)

P

08

19

  Newcomer, Jeff , President Sen., Exec

A

P

 

 

 

08

20

  Ohana, Chris

H

    --

 

 

 

09

21

  Reedy, Christopher

A

    P

 

 

 

08

22

  Simone, Genet

H

--

 

 

 

08

23

  Stevenson, Joan, Secretary, Exec

C

P

 

Senators Present

23

09

24

  Suczek, Chris

A

P

 

Absent or Excused

(7)

09

25

  Symons, Lawrence

B

P

 

Ex Officio

2

08

26

  Thompson, Roger, ACC Senator

C

P

 

Leg.Liaison, Past President

--

09

27

  Vulic, Kathryn

C

P

 

Recorder

1

08

28

  Wang, Grace

G

P

 

Guests

2

08

29

  Lambert, Chuck, (for Ray Wolpow)

H

--

 

   TOTAL PRESENT:

28

08

30

  Yusa, Michiko

C

Exc

 

 

 

 

 

 

 

 

 

              DATE:  January 28, 2008

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)


 

Attachment

 

MOTION FROM THE ACADEMIC COORDINATING COMMISSION

Passed January 22, 2008

Amended and approved by the Faculty Senate 1-28-08

 

 

Academic Honesty Policy and Procedure

Appendix D to the Catalog

P. 390

 

(b)    Appeal: A student who receives a zero on an assignment or an F in a course due to a charge of academic dishonesty and who feels wrongly accused by an instructor has recourse to an appeals process may appeal.  Within five (5) working days of the finding of academic dishonesty the student may appeal to the unit head.  The unit head shall make a ruling on the case as to whether 1) the student in question committed an act of academic dishonesty; and, if so, 2) whether the violation was a major or minor one, within ten (10) working days of the appeal.  

Either the student he or she may accused or the faculty member who instigated initiated the initial charge may within five (5) working days appeal to the Dean, who shall make a ruling on the case as to whether 1) the student in question committed an act of academic dishonesty; and, if so, 2) whether the sanction was appropriate, within ten (10) working days of the appeal.  

Either side the student accused or the faculty member who instigated initiated the initial charge may appeal the findings of the unit head Dean to the Academic Honesty Board within five (5) working days.

 

The Academic Honesty Board shall consist of one faculty member and two students to be selected from a panel of six faculty and twelve students pool of students and faculty appointed by the Vice President for Academic Affairs.  (remainder unchanged)