Index of Topics –  October 15, 2007

                   EXHIBIT A: For Approval 10/29/07

Presidential Search Process

 

Supplemental Budget Request 2008 – Waterfront funding

 

Ad Hoc Diversity Committee– MOTION from Executive Council

 

Appointments of Opportunity Policy

 

 

                                                                             WESTERN WASHINGTON UNIVERSITY

                                                                                       FACULTY SENATE MINUTES

Regular Meeting –October 15, 2007

 

Call to Order

Jeff Newcomer, 2007-2008 Faculty Senate President, called the Senate meeting to order at 4:00 p.m. Newcomer welcomed twenty-four (24) Senators, two (2) ex officio members, the Past President (1) one guest (1), and the recorder (1) for a total of twenty-nine (29).  (See attached roster).

 

Items from the Senate President

Approval of Senate Minutes.   Senators approved the minutes of the October 1, 2007 meeting as written.

Presidential Search Process:  The Board of Trustees is meeting on Monday to formulate plans for the presidential search process.  The Faculty Senate will submit a pool of names from which the Board will choose faculty. 

The Board is planning a search process that might include not bringing all the candidates to campus (candidates might not want to risk confidentiality for a job they might not get).  

Faculty responded that it is important that all the candidates come to campus and interact.  One Senator commented that it would be beneficial for candidates to see what the campus is like and to have the ability to speak to faculty and staff.  Interaction outside of the search committee would be appropriate for their search process as candidates, and is the way most searches are handled.  The Board would support this since they believe that faculty governance is an important part of Western’s mission and will reflect this in the decision process. 

Newcomer added that he has about 15 faculty candidates for the presidential search, and the Executive committee will select those to be submitted to the Board, from which the Board will choose four or five.  Faculty who still wish to be considered as candidates can still submit their names to the Executive Council.

 

Supplemental Budget Request 2008:  Newcomer reported the request includes [j1] funding the safe campus initiative, retention and recruitment dollars for both faculty and exempt staff, money to cover costs of moving and operating the scene shop to a temporary facility on Ohio Street, an item to increase capacity of the Childhood Development Center by one-fourth or about 16 pupils, and 2 items dealing with students:  A 3-part decision package making college possible for diverse populations, and “Teach Washington”, emphasizing science and math education initiated by Pinky Nelson.  Finally, there is an initiative to create a center in Huxley to study and mitigate Red Tide as part of efforts to clean up Puget Sound.  The total package amounts to $7.2 million.  A copy of the Supplemental Request is attached to these minutes and can be found on the Senate website at http://www.acadweb.wwu.edu/senate

 

Capital Budget Portion and the Waterfront:  Newcomer mentioned items in the capital budget portion of the request which include renovation of the 1st floor of Parks Hall once it is vacated by Communication Sciences and Disorders; expansion and renovation of the Child Care Center, and planning money to identify and find a different facility that would allow us to serve more children; and a request to fund the purchase 12 acres of land at the Waterfront from the Port.

Ø Ira Hyman expressed concern that the $6 million request to purchase land at the Waterfront was first mentioned in PPRC, but was not discussed or mentioned as being included in the capital budget request.  Hyman asked when this purchase would be announced to the campus, and if there is an open forum on the Waterfront to tell people. 

President Morse on the Waterfront.  A forum will take place on the 1st of November in Communications at 4 pm.  Stratus has a new consultant working with us who will be at the November 1st meeting.

Ø The $6 million purchase request is a “placeholder” in terms of looking at a number of different development models for the waterfront.  The parcel we are considering requires no cleanup.

Ø The Board will be presented with development models and will review examples of projects in Portland and Mission Bay, San Francisco.  In the next several months they will be asked to choose a development model.

Ø Senator John Friesen asked how to bring forward ideas for the Waterfront such as an Opera House for Bellingham.  Morse suggested that additional Waterfront proposals may be accepted in the future to add to planning possibilities.

Ø Matthew Liao-Troth asked what the sense is of the other campuses land requests.   Morse responded that University of Washington will ask for a 4-year campus, Washington State Vancouver, and Tri-Cities are also planning requests.

Higher Education Coordinating Board.  A HEC Board meeting will be held Tuesday, October 23 at 4:30 at Quality Inn off Guide Meridian.  Faculty are invited to provide feedback on the HECB draft strategic master plan (check Senate website for documents with talking points and the master plan).

 

Annual Faculty Serving Washington session for legislators in Olympia will be held on Wednesday, January 23rd, for which there is some travel reimbursement for faculty to present projects.  Faculty interested in participating should contact Jeff Newcomer or John Purdy.   Spencer Anthony-Cahill asked if it was appropriate to include students involved in research, and Senators responded positively.  This is an open meeting, and legislators are excited to listen to students as well as faculty.

Policies for Scheduling Athletic Trips and Missed Classes -- Response to a Constituent Concern.  Newcomer reported that we do have a faculty athletic representative on campus who advises the athletic program and watches over students’ academic interests.  The Executive Council has asked the ACC to ponder whether Western should develop a formal policy, or whether faculty generally are able to provide flexibility in testing for their students within reason. 

 

Items from the Faculty Union (UFWW)

§    UFWW President Bill Lyne reported that the bargaining continues, although not as quickly as they would like.  Negotiators are seeking the best possible contract and will meet next week, in the first part of November, the end of November, and the beginning of December. 

§    Lyne reported a vacancy on the Union Executive Board, and asked that replacement nominations be sent to him or to Steve Garfinkle.  Union membership is required to nominate, run for office, or vote in elections.

 

AGENDA ITEMS

 

Standing Committee Minutes – Reading and Acceptance  (Exhibit B)

Committee                                       Date                                           Topic – Action

 

o         Academic Coordinating Commission

5/29/07

Accepted.  Writing Assessment report.  Huxley minutes postponed.  End of year reports.

o         University Planning Council

5/15/07

Accepted.  Waterfront update.  Elect Executive committee.  Future agendas discussed.

o         Academic Technology Committee

5/9/07

Accepted.  Concept 3 (Restructuring proposal)  Concerns:  Password aging; email archiving

 

 

 

 

 

Comments on Minutes

Bill Lyne asked Provost Murphy if the TESOL and HR positions will be tenure track.  Murphy said yes, some will be tenure track positions, and will stay in Human Services.  Murphy added that there were new searches underway for those

positions.  With the three major programs  (AMSEC, BRAIN, and Human Services and TESOL) funded by the legislature, hose faculty positions are in addition to the general appropriation.

 

Senators asked about the concerns raised by the Geology department regarding the Waterfront:  Chris Suczek responded that Scott Babcock is already on the Waterfront committee.  Morse added that and with Babcock invited to join the committee there is continued and ongoing interaction which is working quite well. 

 


 

Appointments & Elections – Mick Cunningham, Officer

Senators approved the following:

For Roger Thompson on specified dates:   To Faculty Senate Oct. 15 and 29:  Amanda Eurich, History

To Academic Coordinating Commission & Executive, Oct. 23, Nov.6: Louis Truschel, History,

To Emergency Management Committee:   David Meyer, Music, Alternate 2007-09

 

ACTION ITEM

Motion  from the Executive Council

Creating a Standing Subcommittee of the Faculty Senate to address issue of Faculty Diversity.   Newcomer introduced a motion to form an ad hoc committee to develop a standing Faculty Diversity committee, since diversity is one of the key legs of our strategic plan.  The Senate reviewed and amended the following text.

“As is called for in the Strategic Plan, the University needs do more to support faculty diversity, especially for faculty who are already at Western.  The Faculty Senate can and should play an active role in this endeavor.  It is therefore proposed that the Faculty Senate appoint an ad hoc committee to determine the form this should take. 

 

“The ad hoc committee shall determine how the Faculty Senate can best support faculty diversity and make recommendations to the Faculty Senate by the end of winter quarter 2008.  The ad hoc committee shall be made up of five faculty members, the Vice Provost for Faculty Relations, and the Executive Director of the Equal Opportunity Office.”   The MOTION passed unanimously.

 

Rationale

Newcomer is looking for positive action that will show that someone is paying attention to these issues, and we can put some investment into it.  Senators noted that women supporting women coming up for tenure used to exist but now has dissipated.  One Senator commented that we need a more participatory environment – parties are a good idea, where people can commingle, but this is larger than that.  We need a more supportive group.  The faculty club is one place, with good food and beverage, and collegial discussion, but younger faculty with children also need support.  More intellectual sociability is at the very heart of academe.  There are strong issues that need to be addressed.  Lyne noted that one important way to make people not feel so marginalized, is to change the problem areas -- so support would inevitably involve recruiting efforts.  Some things are already dealt with, but don’t preclude anything.  We need a committee to take a broad look at all of these questions.  It is about the entire environment.

 

DISCUSSION ITEMS:  

Appointments of Opportunity Policy – Exhibit D

The Executive Policy Group will be considering this document which was drafted by Sue Guenter-Schlesinger of the Equal Opportunity office and Jeff Newcomer.  Senators are encouraged to review the text in which there are five proposed ways to make an appointment of opportunity.  The Dual Career Assistance procedure has been included, but four other procedures are still to be drafted.  Senators continued the discussion:

§    The issue is we have to treat all candidates equally. We can actually change that wording in the beginning of procedure, and put it on the website so it is easy to find, and include it in the ad. 

§    Another  issue is the requirement that all candidates are aware of the dual career option.  But the other side is when the candidate decides to reveal his or her request to you.  They usually only reveal it when an offer is made.  We can hope they will bring this up early.  We need a clear procedure and policy.  Right now you can inform them about Appendix K, which already exists.  They need to know that raising this issue with us will not hurt their chances either in the job search or their chances of getting an offer.

§    It is okay to put this on the top or bottom of the ads.  There are professional societies that make a list of those universities that have a clear policy.  Our EEO office needs to back up other types of hiring that are done without a search, so that is why we need a policy.   This does not promise the person will get hired, nor that there will be funding.  The way the procedure is drafted the receiving department has final say as to whether or not the person is qualified.  That has to be true for this to begin to work.

§    A department evaluation has to include a recommendation on whether the position is limited term, tenure track, half-time or full-time, and the reality of how this person will meet the department’s needs.  A timeline will be presented to the candidate noting that “we will know in X number of days what the answer will be”  So a decision can be reached.  As far as institutional need, there must be an agreement that departmental needs in the future are not to be impacted by a decision about this person at this time.

§    On Thursday October 25th policy group meeting will take place at 4 pm in OM340.  People can apply for faculty and exempt positions.  Classified staff positions are covered by Union contracts and are not part of this policy, but nonetheless people can apply for those directly.

 

Ombuds flyer - Exhibit F

Senators approved a flyer to advertise for an Ombuds.  Bill Lyne reported that the position of the Ombuds is not

a mandatory subject of collective bargaining, and he believes that nothing in the bargaining agreement will preclude the Senate and the Administration from having an Ombuds position. 

ADJOURNMENT 

Senators adjourned at 5:59.  Immediately following the Executive Council met in short session until 6:20pm.

Written by Rose Marie Norton-Nader, Recorder,10/17/2007                                                              

                                                                                                            _______________________

                                                                                                            Joan Stevenson, Secretary

Roster of the 2007-2008 Faculty Senate

 

 

Senators

 

 

 

 

 

08

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2007-2008

 

09

2

Anthony-Cahill, Spencer

  A

P

 

Jeff Newcomer

 

08

3

Armstrong, Jeanne

G

P

 

Vice President and Parliamentarian

 

08

4

Brown, Rich  (for Deb Currier)

D

P
 

Matthew Liao-Troth

 

09

5

Coskie, Tracy

H

P
 

 

 

09

6

  Cunningham, Mick, Appts & Elects, Exec

  B

P
 

Ex Officio

 

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

Exc

1

Karen Morse, University President

P

09

8

  Fewings, David, UPC Senator

E

    P

2

Dennis Murphy, Provost

P

09

9

  Friesen, John

D

    P

3

Roger Gilman, Rep., Provost’s Council

--

09

10

  Gogrof-Voorhees, Andrea

C

    P

 

 

 

09

11

  Helms, Ron, Library Senator (2 yr)

B

P

4

Rhonda Allen, VP Faculty Relations

--

08

12

  Hoffman, Joan

C

   Exc

5

  Ira Hyman, Past President, Exec,

P

09

13

 Larson, Nikki

A

P

6

John Purdy, Legislative Liaison, 07-08, Exec

--

09

14

 Larner, Daniel, At-Large, Exec

F

    P

 

Recorder:  Rose Marie Norton-Nader

P

08

15

 Liao-Troth, Matthew, VP & Parliam., Exec

E

P

 

 

 

09

16

Lyne, William, UFWW Pres., Exec nv

C

P

 

Guests:

 

08

17

 Meyer, David

D

  Exc

 

Barbara Audley, EESP

P

08

18

 Newcomer, Jeff , President Sen., Exec

A

P

 

 

 

08

19

 Ohana, Chris

H

  Exc

 

 

 

09

20

 Reedy, Christopher

A

    P

 

 

 

08

21

 Reynolds, MaryAnn

E

P

 

 

 

08

22

 Simone, Genet

H

Exc

 

 

 

08

23

 Stevenson, Joan, Secretary, Exec

C

P

 

Senators Present

24

09

24

 Suczek, Chris

A

P

 

Absent or Excused

(6)

09

25

 Symons, Lawrence

B

P

 

Ex Officio

2

08

26

 Eurich, Amanda, History, for Thompson, Roger, ACC Senator – 2 meetings

C

    P

 

Leg.Liaison, Past Pres., VProvost Fac Rel.

1

09

27

 Vulic, Kathryn

C

P

 

Recorder

1

08

28

 Wang, Grace

G

Exc

 

Guests

1

08

29

 Lambert, Chuck, (for Ray Wolpow)

H

P

 

   TOTAL PRESENT:

29

08

30

 Yusa, Michiko

C

P

 

 

 

 

 

 

 

 

 

              DATE:  October 15, 2007

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)