Index of Topics –  May 5, 2008

           EXHIBIT A:  For Approval  5/19/08

Term Limits – Revision to BYLAW 7 presented

 

Review of Academic Coordinating Commission charge

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – May 5, 2008

  

Call to Order

Jeff Newcomer, 2007-2008 Faculty Senate President, called the Senate meeting to order at 4:01 p.m.  Newcomer welcomed twenty-two (22) Senators, one (1) ex officio member, the past president, and recorder (2), and one (1) guest for a total of twenty-six (26).  (See attached roster).

 

Items from the Senate President

Approval of Senate Minutes.   Senators approved the minutes of April 21, 2008 as written. 

Reports Newcomer reported that:

§      EEOC and the attorney general will review the Opportunity Appointments policy prior to approval.  The current form includes an alternate sentence proposed by Rich Brown that Newcomer will discuss with EEOC;

§      Bicycle and skateboard policies are under review and faculty are invited to send comments to Gayle Shipley;

§      The Performance Agreement discussions are moving forward and three  subgroups have been created to deal with “quality”, chaired by Thomas Downing; “throughput”, chaired by Joe Garcia, and “meeting State’s needs”, chaired by Joann Otto.

 

Items from the Administration

§    Provost Murphy reported that a recent letter from the accrediting committee was complimentary to the collegiate units and final findings will be delivered in July.  Murphy added that the accrediting association is in the midst of proposing changes in their operations. 

§    Murphy reported that the three known groups that have been given permission to demonstrate on campus include a guerilla theater, a right-to-life group, and demonstrators for the right to bear arms on campus.

Items from UFWW

§    Bill Lyne, UFWW President, reported that bargaining will resume on May 12th and 13th, and that unless a contract is agreed upon shortly there will little time to digest and ratify it this year.

§    Lyne commented that the arbitration for grievance appears to be a stickler, but that every other union on campus and every other faculty union has it, following a basic principle that an outside agent should decide.

§    Lyne reported that workload issues focus around students getting classes, but that this could cause the administration to use the issue to thin resources devoted to the academic side of the institution. 

§    With regard to salary issues, Lyne reported that things are about the same.  We are “crawling past Eastern and Central, barely keeping up with inflation, and falling further behind peer institutions.”  Faculty have expressed again and again the need to make some inroads into the salary policies that we have. 

§    Lyne added President Shepard and Kevin Raymond had gone out of their way to comment on how polite the faculty have been through these negotiations.  Lyne hoped that they are not mistaking the innate good character of the faculty for a lack of resolve.

§    Lyne reported that faculty are galvanized to wait for a good contract because they realize that the repercussions may be felt for many years to come.


 

Agenda Items

Standing Committee Minutes – Reading and Acceptance  (Exhibit B)

Committee                                       Date                  Topic – Action

 

o     Academic Coordinating Commission

4/15/08

ACCEPTED

Office 2007, Plagiarism Detection Tool - Discussions

o     Academic Technology Committee

4/16/08

ACCEPTED

Student e-mail, Op Budget, Responsible Use Policy; Software Upgrades (Office 2007), AIC Bldg Report

o       University Planning Council

3/12/08

ACCEPTED

Reports from Chair on Waterfront, Growth, college plans

Ten and TenTrack discussion; Preparation of questions for Foundation visit

o       University Planning Council

4/9/08

ACCEPTED

Report from Stephanie Bowers, VP University Advancement

 

 

 

 

 

 

 

Comments on the Minutes Academic Technology

Senators discussed possible implications for conversion to Microsoft Office 2007.  Microsoft will stop supporting ’03, which will eventually disappear, and ‘07 will be installed everywhere.  At present there are some subtle conversion issues, for example, if you have a word ‘07 document with equations, upon conversion back to ’03 the equations get converted to images.  If the document is saved in “dot x” and not through “Save As” you may be able to escape this difficulty.  Murphy added that a software pack is available to aid conversion from ’03 to ’07 and back again.

 

University Planning Council. Murphy commented that we have made extraordinary progress in filling the 60 open positions we had in the Fall.  Ira Hyman commented on the 15c figure as the money the Foundation spends to raise $1.00.  Hyman would like further information on the spending breakdown of this 15c figure.  As far as development officers, there is approximately one per college, as a result of some pressure from the Board.  Murphy added that a lot depends on how much activity takes place at any one time.  Some colleges could use 2 or 3 officers, while others are at a more preliminary stage.  Murphy reported that he thought the Business School at the University of Washington had as many as 23 officers, who brought in a substantial sum of money. 

 

APPOINTMENTS AND ELECTIONS – Mick Cunningham, Officer reporting.  The number preceding the committee is the continued vacancies as of today’s date. 

The following faculty have been nominated to Senate Standing Committees:  2-Academic Coordinating CommissionRoger Thompson, History (C); Billie Lindsey, PEHR (B);   Julie Helling (Fairhaven), Kristi Tynan (E, At-Large).  2-University Planning CouncilDavid Carroll, Woodring, Scott Pearce, Liberal Studies (as Senator).  4-Academic Technology CommitteeChris Suczek (CST), Lauren McClanahan (Woodring).  0-Faculty Development Grants Allison Griffen, English; Juliet Crider, Geology; David Curley, Liberal Studies; Robert Lopresti, Library. 1-Faculty Legislative Liaison

 

The following faculty have been nominated to Academic Coordinating Commission Standing Committees: 

0-Admissions Chris Sandvig, Decision Sciences; William Smith,English; Nicholas Wonder, Finance & Marketing;  4-Assessment of Teaching & Learning: Chuck Lambert, Woodring.

2-General Education Requirements Committee:  Maria Paredes Mendez, MC&L; Lorrie Brilla, PEHR; Matthew Miller, ElemEd, Sean Murphy, Liberal Studies. Perry Fizzano, Computer Science; Elsi Vassdal-Ellis, Art; David Rossiter, Huxley. 2-Graduate Council:  Kate Wayne, Woodring.  0-Honors Board:  Jeanne Armstrong, Library; Seth Feinberg, Sociology.  0-International Programs Advisory Board Susan DeBari, Geology; Michael Karlberg, Communication; Todd Koetje, Anthropology; Chris Wise, English

 

Other University Committee Vacancies:  2-Student Academic Grievance Board:-Raquel Montoya-Lewis (thru 2011); 2- Academic Honesty Board (1 yr):  Jackie Baker-Sennett; 1-Academic Fee Committee; 2- Judicial Appeals Board; 4-Lesbian, Gay, Bisexual, Transgender Concerns Committee; 4-Student Publications Council; 1-Parking Appeals Board.

 

DISCUSSION:

Term Limits for Standing Committee membership:

Senators reviewed a proposal to increase service on standing committees to three terms.  Senators pointed out the need to encourage younger and newer faculty to serve.  Senators mentioned the possible inertia of long term limits, but also stressed the importance of continuity of membership.  Thomas Downing mentioned that the UPC has 3-year terms, and as a consequence it would be neat to word it as a “6-year” limit, e.g., three 2-year terms or two 3-year terms. 

o     Senators reviewed the edits to ByLaw 7. Committees, Councils, and Commissions.

o     The first revision reads:  “Faculty members on these Committees, Councils, and Commissions may be reappointed by the Faculty Senate and may serve for up to six consecutive years. provided that only in exceptional cases will any faculty member serve on any Committee, Council, or Commission for longer than two consecutive terms.“   The second revision is the deletion of the following sentence:  Chairs shall be invited to the Executive Council on a quarterly basis and as circumstances warrant.

Senators will vote on the revisions at the next meeting, following publication to the faculty via email and posting on the Senate website. 

 

Review of Academic Coordinating Commission Charge

Senators discussed a second round of revisions of the Academic Coordinating Commission charge forwarded from ACC.  Senators conducted straw votes on retention or deletion of sections.  The following table illustrates the vote and the commentary on each vote under “NOTES”. 

ACC CHARGE – Revisions discussed, and Straw Vote taken to either KEEP, REVISE, OR DELETE the underlined sentence. 

 

Result

BL7.4 Academic Coordinating Commission

The purview of Academic Coordinating Commission comprises all aspects of policy relating to the academic enterprise of the University, including, but not limited to:

I.         Curricular coherence

II.        Curricular Administration

III.       Standards and requirements for admission and progress through the curriculum

IV.    Oversight of curricular change

 

 

The ACC does not concern itself with the budgetary implications of its agenda, but refers these matters elsewhere.

 

NOTES:  The idea of this is that ACC would speak about relevant academic ideas without budget constraints -- thus proposing ideas about programs freely and approving these ideas as possibilities if it so desires.  Funding requirements would then be considered by UPC or the Provost.  Another issue was raised here:  Occasionally forms come forward and ACC approves programs but the Provost notices that no one has had a conversation at the college level or with administration about requirements for additional faculty or additional funds.  So approval by ACC does not guarantee program funding without prior conversation. It is thus expected that requests for funding or faculty will coincide with the programmatic requests, either through preliminary conversations at the college level, or specific requests to administration while seeking ACC approval.  All of this is intended to be somehow captured in the sentence at the left

 

ACC publishes its policies on the Faculty Senate website and in the ACC handbook.    REMAIN

 

REVISE

ACC discussions to amend or create academic policies must be widely advertised and seek broad input.  Changes to existing policies or adoption of new policies must be communicated clearly and widely. 

 

DELETE

ACC oversight in no way impinges on those matters that are the purview of collective bargaining.  ACC collaborates with the Office of the Registrar, the University Planning Council, Academic Advising, Student Life, and other units on campus in order to further its academic mission and the strategic plan of the University.

 

No

Change

BL7.4.1 Membership

The membership of the ACC shall be as follows

a)       Two faculty representatives from the College of Humanities and Social Sciences;

b)       One faculty representative from each of the following: the College of Sciences and Technology,   Fairhaven College of Interdisciplinary Studies, the College of Business and Economics, Huxley College of the Environment, Woodring College of Education, and the College of Fine and Performing Arts;

c)        One representative from the Library faculty;

d)       One At-Large faculty representative;

e)       Two members of the Faculty Senate for one-year terms;

f)         The Associated Students Vice President for Academic Affairs (ex officio);

 

g)       Three additional students; 

NOTE:  The number of “additional students” was questioned.  Students do not always show up, and this may affect the quorum.  However, faculty mentioned that the AS Board ought to be asked what it thinks about decreasing the number, possibly to three.  Some faculty also reminded others that this is a great learning experience for the students as to how governance works, and that they can learn this even if they only show up for a few meetings. 

 

Possible revision

h)       The Provost/Vice President for Academic Affairs (ex officio, non-voting)

NOTEEx officio apparently means “voting”.  Generally faculty agreed that the Provost ought to be able to vote since he shows up at all the meetings.  Some think that he ought not to vote since his point of view alone on a particular subject can be very persuasive to the rest of the members. 

i)         The Registrar (ex officio, non-voting); and   REMAIN

j)         The Catalog Coordinator (ex officio, non-voting).  REMAIN

 

REVISE

To VOTE

ACC members in categories a, b, and c (above) are selected by the organizations they represent for two-year terms and ratified by the Faculty Senate. 

 

NOTE:  Senators did not particularly support having the curricular bodies nominate faculty, and the sentence does not make it clear that in addition faculty could also come from outside the curricular committee. Not everybody knows the entire faculty in every college.  If they nominate their own curricular committee members, terms may not coincide for sitting on ACC; such faculty might be overburdened by sitting on both committees, and objective scrutiny is diminished.   Traditionally any faculty member who so wished could become a member of ACC through volunteering directly and then the Senate appoints.  This may be important in the prevention of the forming of “cabals” that could push a favored legislative agenda.   One previous ACC chair felt that the Senate would be giving up its power to appoint members, and why in the world would it wish to do so.  The straw vote was close on whether or not to delete this sentence. ACC will reconsider and ask the Senate to do so.

 

Faculty members are appointed Spring Quarter and are seated at the last ACC meeting of Spring Quarter.  REMAIN

 

KEEP BUT

REVISE

(Close vote).  Send to ACC

If possible, faculty representatives to the ACC should be members of their unit’s curricular committees.  The At-Large representative and two voting Faculty Senators are appointed by the Senate for two-year and one-year terms respectively and need not be members of curricular committees. The student Vice President for Academic Affairs is elected by the Associated Students, and three additional students are appointed by the Associated Students’ Board of Directors. 

 

DELETE

The chair is responsible for communicating decisions of the ACC back to both the subcommittee(s) and the originating author(s). 

  (A new process whereby the recorder communicates actions immediately following the meeting to interested parties may serve to improve the communication gap.  The ACC Chair deems the above sentence unnecessary)

 

DELETE

A faculty member as chairperson will receive release time of 0.33 FTEF or equivalent release time from other duties to carry out the responsibilities of the office. 

REMAIN

BL7.4.2  Executive Committee

The Executive Committee of the ACC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost.  The Executive Committee is responsible for setting the meeting agendas, and is empowered to cancel meetings if there is not sufficient business or call extra meetings if they are necessary to complete business.  The recorder also attends. 

REMAIN

BL7.4.3  Meetings

The ACC will meet fortnightly on Tuesdays at 4:00 p.m.  Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for review as soon as possible. 

BL 7.4.4 Subcommittees

The ACC shall maintain the following Standing committees: Admissions Committee, Committee on the Assessment of Teaching and Learning, General Education Requirements Committee, Graduate Council, Honors Board, and International Programs Advisory Committee.  The memberships of these committees are approved by ACC, and membership requirements are published along with the charge in the ACC Handbook and on the Faculty Senate website.

Curricular Committees of the Colleges, including the Teacher Curriculum and Certification Council, and the Library Curricular Committee inform ACC of their memberships.

Standing Committees and College Curricular Committees shall forward their approved records of actions from their meetings to the ACC for review within three weeks.  The ACC is empowered to create additional ad hoc or standing committees as necessary to effectively meet its charge.

 

 

Constituent Concerns

§    A Senator read a statement from the Creative Writing faculty who expressed concerns about violent content and verbal outbursts in student writing classes. The faculty reported that they have followed university procedures but felt the Senate should be made aware of this development. 

 

Faculty Caucus and Adjournment

Senators moved to a Faculty caucus at 6 p.m. and returned for adjournment at 6:19 pm.

Rose Marie Norton-Nader, Recorder, 5-5-08

                                                                                                            _______________________

                                                                                                            Joan Stevenson, Secretary

Roster of the 2007-2008 Faculty Senate

 

 

Senators

 

 

 

 

 

08

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2007-2008

 

09

2

Anthony-Cahill, Spencer

  A

P

 

Jeff Newcomer

 

08

3

Armstrong, Jeanne

G

--

 

Vice President and Parliamentarian

 

08

4

Brown, Rich  (for Deb Currier)

D

P
 

Matthew Liao-Troth

 

09

5

Coskie, Tracy

H

--
 

 

 

09

6

  Cunningham, Mick, Appts & Elects, Exec

  B

P
 

Ex Officio

 

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

1

Karen Morse, University President

Exc

09

8

  Fewings, David, UPC Senator

E

    --

2

Dennis Murphy,  Provost

P

09

9

  Friesen, John

D

    P

3

Roger Gilman, Rep., Provost’s Council

--

09

10

  Gilbertson, David

E

P

 

 

 

09

11

  Gogrof-Voorhees, Andrea

C

P

 

Permanent Guests:

 

09

12

  Helms, Ron, Library Senator (2 yr)

B

--

4

  Ira Hyman, Past President, Exec,

P

08

13

  Johnson, Diane

C

P

5

John Purdy, Legislative Liaison, 07-08, Exec

--

09

14

  Larson, Nikki

A

--

 

 

 

09

15

  Larner, Daniel, At-Large, Exec

F

    P

 

Recorder:  Rose Marie Norton-Nader

P

08

16

  Liao-Troth, Matthew, VP & Parliam., Exec

E

P

 

Guests:

 

09

17

  Lyne, William, UFWW Pres., Exec nv

C

P

 

Jim Hearne, Chair, ACC

P

08

18

  Meyer, David

D

    P

 

 

 

08

19

  Newcomer, Jeff , President Sen., Exec

A

P

 

 

 

08

20

  Ohana, Chris

H

    --

 

 

 

09

21

  Reedy, Christopher

A

    P

 

 

 

08

22

  Simone, Genet

H

--

 

 

 

08

23

  Stevenson, Joan, Secretary, Exec

C

P

 

Senators Present

22

09

24

  Suczek, Chris

A

P

 

Absent or Excused

(8)

09

25

  Symons, Lawrence

B

P

 

Ex Officio

1

08

26

  Thompson, Roger, ACC Senator

C

P

 

Legislative Liaison, Past President

1

09

27

  Vulic, Kathryn

C

P

 

Recorder

1

08

28

  Wang, Grace

G

P

 

Guests

1

08

29

  Lambert, Chuck, (for Ray Wolpow)

H

P

 

   TOTAL PRESENT:

26

08

30

  Yusa, Michiko

C

--

 

 

 

 

 

 

 

 

 

              DATE:  May 5, 2008

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)