Index of Topics –  January 12, 2009

          EXHIBIT A:  For Approval 1/26/09

Steve Swan, Vice President for External Relations – Introduction

 

Randy Stegmeier, Director of Public Safety – Report

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – January 12, 2009

 

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:01 pm.  Liao-Troth welcomed twenty-six (26) Senators, two (2) ex officio members, the Past President (1), the recorder (1) and four guests (4) for a total of thirty-four (34)  (see attached roster).  

 

Items from the Senate President

Approval of Senate Minutes.  

Senators accepted Senate minutes of November 24, 2008 with minor corrections to items presented by Christopher Cox, Dean of Libraries, and one correction to the roster. 

Reports

Liao-Troth reported that the Faculty Handbook had been approved by the Board of Trustees in December and that there was a paragraph in the handbook in the section related to travel regulations that had minor rewording to meet current regulations.

 

Constituent Concerns resolved:

Liao-Troth reported on the following:

§    Bricks have been repaired in front of the Communications oval.  

§    SWOT language includes the importance of the liberal arts.

 

 

Items from the Administration

§    President Shepard welcomed the Senate back for Winter Quarter, and introduced Steve Swan, Vice President for External Affairs.  Shepard reported that the process for the new appointment included discussions with the Senate President and the President of the UFWW.  The appointment could not be announced here until it was announced in Green Bay.  Swan will not carry a faculty appointment.

§    Shepard announced that he would be taking a more active role in the Deans’ searches while the Provost search is continuing under a new timetable set by the committee.

§    Shepard reported that three finalists’ names have been recommended for the Vice President of Business and Finance and one name will be recommended from those.  Shepard commented on the high degree of diversity among the candidates in gender, race, and background.

§     Shepard discussed the challenges to avoid misinformation in the elimination of the football program, and emphasized that there are no other proposed eliminations.  Shepard suggested that there will be a natural grieving process on the campus, and that it is important to look at the hard facts surrounding this decision.  Students will be recruited by other universities, scholarships here will be honored, and the coaches will be held from month to month to help players through this transition.  One the head coach had a multi-year contract. 

§    Shepard plans a mid-year report to the campus on February 12th, following 65 listening sessions he attended across campus.  The sessions were very energizing and he plans to give feedback on what he heard in a shorter version of a longer written document.  The report will be timed with our budget process and focus on what the university should be doing in the years ahead.

§    Provost Murphy reported that special merit increases will be distributed, and a process for identifying senior lecturers is going forward in the colleges.

Items from UFWW 

·    Bill Lyne, President UFWW, reported that close to 200 letters had been sent to the governor prior to the budget release and that the six baccalaureates got treated equally in a call for a 13% budget cut.

·    Lyne reassured Senators that rumors regarding loss of positions of non tenure track faculty, as well as rumored increases in teaching load are false, particularly in light of the protections in the bargaining contract.  Lyne asked faculty to contact him or other union board members with concerns in this regard.

·    Lyne continued that the present focus is on the 105 day Senate session which might be extended due to many provisional budgets, ballots and referenda possibly going through the Fall.  Lyne added that our local representative Kelly Linville has been appointed House Appropriations Chair. 

·    Regarding any possible nullification of union contracts, Lyne reported that the had gotten sued previously when she rejected raises for some unions.  Lyne continued that he believed the only way the legislature technically can bust the unions is by rewriting the enabling legislation. Shepard added that we have already reached agreement on the current biennium.  Faculty negotiations with the university reopen in May.  Staff unions negotiate on a different timeline. 

 

Constituent Concerns:

Senators brought the following concerns from constituents:

·    A bookstore failure to order books for certain classes may be weather related.

·    A request was voiced for a clear policy in each college on how spending cuts will take place.  Transparency is requested in administrative plans for its own budget cuts;

·    High stress levels engendered by the possible need to reduce programs that use adjunct faculty may need to be addressed.  The Music department in particular may be affected by loss of adjuncts. 

·    Serious safety improvements are needed on East College Way.   The Parking Office is asked to remember that Library staff regularly work until 10 pm or midnight.

 

Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

 

 

 

Committee                                            Date                  Topic – Action

o       Academic Coordinating Commission

11/18/08

Accepted.   Academic Honesty Policy: straw vote on language re use of machine translation

o       Academic Coordinating Commission

12/2/08

Accepted Academic Warning policy:  Approved

o       University Planning Council

11/12/08

Accepted.  Shepard visit reviewed; decision packages

 

 

 

 

 

 

 

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

To University Planning Council:  John Bower, replacing Larry Estrada thru Spring Qtr.

 

 


 

DISCUSSION ITEMS:

Report from Randy Stegmeier, Director of Public Safety

§    The success of sustainable transportation has resulted in a significant loss of parking revenue from reduced permit sales.  Revenue is down about $70,000 at present.

§    Renovation that is pending for Miller Hall will result in the loss of about 40 parking spaces.  Currently a decision is being considered to relocate these spaces to Lot 3R which is hardly used by students at this time.  Such a move may save almost one-half million dollars which would have been spent on creating extra parking on the west side of Nash hall.

§    Stegmeier expressed concern on about a somewhat foggy process for designating lot assignments, which are somewhat based on seniority. As a result of consultation with Vice President Pierce the Parking and Transportation Advisory Committee will be reestablished with representatives from unions, dining hall, budget office, Carol Berry, and administration.  The committee will be charged to come up with policy and procedures to better affect the manner in which decisions are made, and to determine the fees necessary to support a sustainable parking system into the future.  Stegmeier added that rates did not go up the approved 2.3% last year because the contract has not been signed, but would be increased probably more than 3.2% this year. 

§    Senators suggested that faculty need to see the cost of the parking permit prior to deciding whether or not they will purchase one, and before lot assignments are given out.  Senators noted that on several fronts fewer and fewer people are being asked to bear larger and larger costs and that there is need for a stabilizing mechanism over time.  In this past year parents and students decided that with the economic situation and the gas crunch the best option was to buy a bus pass, an action which had been encouraged for some time.  WTA is continuing to plan for greater ridership.

§    Lyne mentioned some continuing problems from when he was on the Parking committee several years ago, at which time the budget for parking was close to $1.3 million, the size of a medium academic department.  Lyne asked if there was thought given to reducing the size of the parking apparatus to reduce costs which in his time on committee included close to a million dollars in parking office payroll.  Stegmeier is continuing to discuss ways to simplify parking schemes with the committee. Lincoln Creek is central to the discussion. 

§    Stegmeier noted that staff had been reduced by one person and the Sustainability office was no longer part of the parking office. He added that stimulus money had been awarded for Lincoln Creek and when the federal money arrives the State will dole it out.  Lincoln Creek must have two enormous storm water detention vaults installed before anything else can be done.

§    Senators suggested that money could be saved by not enforcing parking at night, and by making campus available to the community during performing arts events.

§    Senators suggested that the new committee should be given authority to look at the parking budget and to consider how to reduce costs.

§    Stegmeier reported that training sessions had addressed perceived issues in customer service.

 

Faculty Handbook Table of Contents

Senators reviewed a proposed Table of Contents for the 2009-2011 Faculty Handbook.

 

Adjournment Senators moved to adjourn at 5:38 pm.

Rose Marie Norton-Nader, Recorder, 1-12-2009

 

 

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

 

 

Roster of the 2008-2009 Faculty Senate

 

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

P

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

P
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

P

1

Bruce Shepard, University President

P

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost

P

09

8

  Fewings, David

E

    --

3

Roger Gilman, Rep., Provost’s Council

--

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    --

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

 

 

10

11

  Gleeson, Madge

D

P

 

Past President, LegisLiaison. and Guests

 

10

12

  Gilbertson, David

E

P

1

Jeff Newcomer, Past President, Exec

P

09

13

  Gogrof-Voorhees, Andrea

C

    --

2

   John Purdy, Legislative Liaison

--

10

14

  Hearne, James

A

--

3

  Andrea Goddard, ASVP Academics

P

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

4

Steve Swan, Vice President for External Affairs

P

10

16

  Lambert, Chuck, Secretary, Exec

H    

P

5

Randy Stegmeier, University Police

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

 

 

 

09

18

  Larson, Nikki

A

P

 

Recorder:

 

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

6

Rose Marie Norton-Nader

P

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

 

 

 

10

21

  Marshall, Robert

C

    P

 

Senators Present

26

10

22

  Meyer, David

D

    P

 

Absent or Excused

(4)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

2

09

24

  Reedy, Christopher

A

    P

 

Legislative Liaison, Past President. Guests

5

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

  Stout, Karen

  C

P

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

34

10

29

  Wang, Grace

G

P

 

DATE:  January 12, 2009

 

10

30

  Wright, Diana

C

P

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)