Index of Topics –  November 24, 2008

          EXHIBIT A:  For Approval 1/12//08

Revised Faculty Handbook – 2d Vote of Approval – MOTION

 

Appointment of Opportunity Procedures approved – MOTION

 

Christopher Cox, Dean of Libraries – Report.   New SUMMIT

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – November 24, 2008

 

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:01 pm. 

Liao-Troth welcomed twenty-five (25) Senators, two (2) ex officio members, the Past President (1), the recorder (1) and three guests (3) for a total of thirty-two (32)  (see attached roster).  

 

Items from the Senate President

Approval of Senate Minutes.  

Senators accepted Senate minutes of November 10, 2008. 

Reports

Liao-Troth reported that:

§    Faculty should contact Jim Shuster (x3451) about excessive noise in Red Square;

§    Prerequisite checking is available in Banner for classes taken since January 2006;

§    A fact sheet is available for determining the current indirect cost rate at Western for grants.

Items from the Administration

§    Provost Murphy reported that Teach WA and the Financial Economics projects were recommended as Decision Packages by the HEC Board.  Although not optimistic about the State budget, Murphy hopes the capital project for Miller Hall will materialize, despite forecasts of a serious economic downturn by the second quarter of 2009. 

§    Murphy reported that it is unclear under what circumstances classified staff contracts can be altered since they are negotiated at the state level. Murphy reported on 23 positions open at the moment, with a persuasive case to be made to hire a few; the two deans and the provost search will proceed.

§    Faculty are urged to submit comments regarding the provost search prior to the December 3rd meeting with President Shepard.

§    Murphy reported that the University of Washington appears to be requesting total tuition authority.  Western would also like greater autonomy but is sticking with 7%.  Murphy hopes to apply cost savings by monitoring small classes with between 5 and 10 students.  He believes that Western will probably be able to hit enrollment, but does not know if the legislature will fund additional enrollments.

Items from UFWW. 

·    Bill Lyne, UFWW President reported that the union has been invited to get involved in budget planning, and he invites faculty to send ideas and concerns to the department steward. 

·    Spencer Anthony-Cahill reported on an article in the Seattle Times dealing with budget issues, and noted that it became clear that voters in the State of Washington generally think that Higher Education in the State is pretty good, appropriately funded, etc.  Most have never contacted a legislator about Higher Ed, so legislators may tend to push funding to a back burner.  Legislators need to hear from a significant number of people, including local businesses, to understand the effects of cutting Higher Ed funding.

·    Chris Suczek reported that the governor said she was going to protect budgets for the research universities.  We need to be concerned that Western will be considered after the community colleges.

·    Faculty suggested mobilizing the Foundation to contact alumni to write letters and to lobby legislators during the session.

Constituent Concerns:

Senators brought the following concerns from constituents:

·    Continued and improved materials funding to the Music Library is integral to maintaining its high standards. 

·    Loose and missing bricks in front of the Communications oval may pose a safety hazard.

·    Workers around the new buildings are leaving piles of used cigarette butts on the walkways.

·    Bicyclists are proving hazardous to pedestrians near Carver Gym.  Senators were reminded that the policy for bicycles and skate boards has been given a policy number and is now ready for revision.

·    SWOT (Strengths, Weaknesses, Opportunities, and Challenges) language that omits reference to the liberal arts needs revision.  The quality of Western is premised on both its liberal arts and science mission.

Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

Academic Coordinating Commission

11/04/08

Accepted.  Report from VPUE; teaching evaluations; WP; S/U grading

Academic Technology Committee

10/22/08

Accepted.  Western Alert tested; Student E-mail change; Red Flag Rule; Blackboard/Moodle; Presidential Work Station; Student Tech Fee

University Planning Council

10/29/08

Accepted.  Visit with President Shepard

Senate Library Committee

10/22/08

Accepted.  Updates from Chair Helms and Dean of Libraries

Senators commented on the Standing Committee minutes: 

·     ACC:  The issue of required teaching evaluations may be reopened during May negotiations.

·     ATC:   Discussions have taken place on eliminating or saving Blackboard.  One Senator noted that despite its problems, many people who never used it before are now using it regularly and in new ways.  There appears no urgent need to abandon it, although support staff is the predominant cost for maintenance.  Moodle was discussed as enabling greater flexibility but costing more.

·     Student Tech Fees are under review since there is a potential for significant increases in tuition.  Faculty were asked to point out to students the good use of the technology on campus, and that there may be a proposal to raise the tech fees modestly.

·     Faculty are asked to register their cell phones in order to enable contact during a campus emergency.  It is reported that so far only 20% have done so, whereas 60% of students have registered their cell phones

 

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

To the University Planning Council:  Doug Park, English, to replace Chris Wise through 2009.

VACANCYAcademic Technology Committee:  One Senator through 2009.

 

ACTION ITEMS:

MOTION TO APPROVE THE REVISED FACULTY HANDBOOK

·     In the required second vote the Senate unanimously approved the revised Faculty Senate Handbook which will be presented to the Board of Trustees in December.

 

MOTON TO APPROVE PROCEDURES FOR APPOINTMENTS OF OPPORTUNITY POLICY (PRO-U1600.01A)

·     Senators voted to approve the PRO-U1600.01AAppointment of Opportunity Procedures (Moved by Lyne; seconded by Anthony-Cahill).  The Procedures can now be implemented by the EOO office, following further review by Human Resources and the Attorney General.

 

DISCUSSION ITEM: 

Senators heard a presentation by Chris Cox, Dean of Libraries which summarized the Libraries’ mission.

·     Cox announced that poster sessions for Scholars Week will most likely be held in the Library this year.  This may disturb the reading room on the 5th floor, but will allow the posters to remain up longer.

·     Cox asked for suggestions and one Senator suggested a collaborative space in the East Wing of the library, and the use of larger monitors so that 2 or 3 people could share and watch at the same time.  Senators also asked about the availability of Osiris and Minerva as article services. 

·     Senators complimented the library reference staff which is of enormous help to students.  One Senator asked about the status of the periodical checkout trial and noted that when students search the shelf and cannot find a periodical they panic.  Stefanie Buck reminded faculty that if there are issues with students checking out journals, the library staff can put the articles on reserve.

·     Cox reported that at present he is trying to make and define spaces in the library, and would consider offering and hosting departmental workshops.

·     Cox reported that members of the Huxley Map Library staff are working with Huxley to improve access.  Ideas include cataloging the materials, expansion of hours and greater tech support.  The Geology department makes great use of the map library and has donated both materials and money.  Cox suggested that he might put together additional interest groups to make sure faculty have access.

 

SUMMIT.  Cox announced that on December 1st a new Summit catalog will become available hosting materials from thousands of libraries around the world. Materials checked out in old Summit must be returned by December 12 as all 35 Summit libraries are migrating to the new system simultaneously.  Additional information can be found at http://www.orbiscascade.org/index/new-summit or the Library at x3084.

·     Cox described the New Summit which provides a number of enhancements including increased searchability, faceted searching to refine results; more information about the item (reviews, dust jackets, TOC, Google preview); Web 2.0 functionality; access to items in Summit and the world, whether they be print, electronic, books or journals articles; one click ordering, and greater ease for generating an ILLIAD request for items Summit or Western doesn’t have.

·     Items will not be renewable during the beginning stages of implementation.  As a result, the loan period for Summit items has been extended to 6 weeks instead of 3.  There also may be a temporary slowdown in service as our staff workload will increase when new Summit first goes live.

·     All items requested through the old Summit must be returned by December 12 so transactions can be reconciled and the old system can be shut down.

·     Senators asked about availability of old Summit records, and whether the library will keep JSTOR and EBSCOT.  Cox stated that we should own the journals if we cancel, and with so many libraries pooling money and resources, the journals should be successfully accessed thru one library in the alliance.


 

 

Adjournment Senators moved to adjourn at 5:25 pm.

Rose Marie Norton-Nader, Recorder, 11-24-2008

 

 

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

 

Roster of the 2008-2009 Faculty Senate

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

P

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

--
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

P

1

Bruce Shepard, University President

Exc

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost

P

09

8

  Fewings, David

E

    P

3

Roger Gilman, Rep., Provost’s Council

P

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    P

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

 

 

10

11

  Gleeson, Madge

D

P

 

Past President, LegisLiaison. and Guests

 

10

12

  Gilbertson, David

E

P

4

Jeff Newcomer, Past President, Exec

P

09

13

  Gogrof-Voorhees, Andrea

C

    P

5

   John Purdy, Legislative Liaison, Exec

--

10

14

  Hearne, James

A

--

6

  Andrea Goddard, ASVP Academics

P

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

7

Chris Cox, Dean of Libraries

P

10

16

  Lambert, Chuck, Secretary, Exec

H   

P

8

Zack Hale, Western Front

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

 

 

 

09

18

  Larson, Nikki

A

P

 

Recorder:

 

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

9

Rose Marie Norton-Nader

P

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

 

 

 

10

21

  Marshall, Robert

C

    P

 

Senators Present

25

10

22

  Meyer, David

D

    --

 

Absent or Excused

(5)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

2

09

24

  Reedy, Christopher

A

    --

 

Legislative Liaison, Past President. Guests

4

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

 RaeLynn Schwartz-Dupre (Fall Qtr 08)

  C

--

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

32

10

29

  Wang, Grace

G

P

 

DATE:  November 24, 2008

 

10

30

  Wright, Diana

C

P

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)