Index of Topics –  February 9, 2009

          EXHIBIT A:  Approved 2/23/09

Senate election calendar – Motion Approved

 

POL-U5950 Student Travel Abroad – Motion Approved

 

Senate Constitution and Bylaws – Revisions Discussed

 

Acquisitions Formula/Allocations– Chair of Library Committee

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – February 9, 2009

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:03 pm.  Liao-Troth welcomed twenty-nine (29) Senators, three (3) ex officio members, the Past President (1), the recorder (1), the Legislative Liaison (1) and five guests (5) for a total of forty (40) people.  (see attached roster).  

 

Items from the Senate President:

Approval of Senate Minutes.  

Senators accepted Senate minutes of January 28, 2009 as written.

Previous Concerns:

Liao-Troth reported on previous concerns:

§    The bookstore will look into improving feedback on when faculty course books are available or not; the textbook manager will follow up with individual faculty concerns.

§    Campus signage is currently being updated.  Facilities is currently seeking a descriptive name for the campus services building which includes health services, parking offices, and campus police.

 

Items from the Administration:

§    Provost Murphy requests timely evaluations of the Dean candidates scheduled to visit campus.  Murphy has asked the Dean of the Graduate School to review the role of graduate study and graduate assistantships by the end of spring quarter.  Murphy has completed tenure review and will alert faculty regarding promotion as soon as completed.

§    Murphy reported that cell phones have impacted the campus telephone network resulting in high fixed costs and diminished revenues.

 

Items from UFWW 

·     Bill Lyne, President UFWW, announced plans to interview semi-finalists for the provost position on March 13 and 14 at Sea-Tac. 

·     Lyne reported that the processes in place at Western to address the budget crisis are better than any other university in the State. Lyne asked that constituents be notified to regard as strictly precautionary an Outplacement Center created by Human Resources.

 

Parking and Transportation

·     Parking and Transportation Advisory committee representative Jeff Newcomer announced two forums: Tuesday, February 24th, Noon-1:30, and Friday, February 27, 3:00 to 4:30 p.m., both in OM340 and asks for feedback on questions including whether location or price is more important, and whether there is difficulty finding a parking space.

 

Constituent Concerns:

·    Constituents asked if spring registration can continue with the uncertainty surrounding budget constraints on courses and classes. 

·    Constituents reported on lost student evaluations from an off-campus site.  Lyne suggested that faculty should insist on a written record with their Dean or Chair when student evaluations are lost.

Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

STANDING COMMITTEE MINUTES – Reading and Acceptance (Exhibit B)

Committee

Date

Action and Commentary

Academic Coordinating Commission

1/20/09

Accepted.  MOTION: Machine translation added to academic dishonesty policy;  discussion on increasing credits

Academic Technology Committee

1/21/09

Accepted.  STF Proposal Review; Student print quota.

Senators learned:  VP Coughlin may put together a task force that asks whether we should require freshman to come with a laptop; the task force will include representation from departments whose laptop requirements might be unusual.

 

University Planning Council

1/14/09

Accepted.  Budget discussed at special meeting.

Senate Library Committee

12/03/09

Accepted.  Subcommittee report on acquisitions, allocations formula.  See presentation by Chair below.

 

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

MOTION:  The Spring 2009 Senate Election Calendar was approved unanimously.  (Moved by Jim Hearne, seconded by Chris Suczek). 

 

ACTION ITEMS

MOTION

·       A motion was made by Jim Hearne, seconded by Stefanie Buck, to approve POL-U5950 for Student Travel Abroad which the Senate passed. 

·       A question was raised about departments that host multiple short trips and require approval.  This policy focuses mainly on student travel abroad; future policies may be proposed which address local daily travel to Canada, as well as personal travel for individual faculty.  Senators recognized that this policy does allow a broad one-time approval for a department which hosts multiple short trips during an academic year.  

 

DISCUSSION ITEMS:

Revised Faculty Constitution and Senate Bylaws.  

·       Senators reviewed the draft of revisions to the Constitution and Bylaws.

·       Senators observed that the Standing Committee on Grievance and Sanctions is replaced by the union contract’s process.  The binding final decision of the union’s panel is one that was previously reserved to the University President. 

·       Bill Lyne noted that concerns raised by departmental stewards as to what to do if a faculty member comes with a grievance may need further clarification, and that such an item would most likely be proposed during next negotiations.  At present stewards bring the case to the union’s executive committee.

·       David Fewings described the history and successes of the formal grievance process over the years as it existed in the Constitution.  Senators then discussed the proposed elimination of the process.  Lyne assured Senators that substantial provisions exist in the union contract to address a grievance issue. These include a long section on informal solutions, appeal to the union executive committee for a decision on grievability (a panel is then formed of 3 members of the faculty selected by the union, 3 members of the administration and an outside chair who votes only in terms of a tie).  An explanation of this process can be found in Section 20 of the contract, issues of tenure and promotion in Section 7, the professional contract itself is Section 12, and discrimination and harassment in Section 13.  Redress in cases of severe sanctions and termination is spelled out for faculty members in Section 18.

·       For the full text of the Faculty Constitution and Senate Bylaws with revisions highlighted, see the Senate website  http://www.acadweb.wwu.edu/senate  After distribution the Senate will vote on the revisions at its next meeting. 

 

Report from Chair of Senate Library Committee. 

Senators heard Ron Helms, Senate Library Committee Chair explain an Allocation Report and Recommendations prepared by its Ad Hoc Committee. 

Background (summarized from the report)

·       The principles and basic allocations used in the current plan were developed in 1986/1987 in response to serious issues arising from inflationary pressures on the cost of journals. The Committee at that time tested various combinations and weightings of factors, including student enrollment, numbers of faculty, and the size and cost of the literature in the various disciplines.  The eventual formula allocation decision was modified from time to time, and in response to administrative changes and the growth of independent programs. The plan has been discussed and debated at great length in succeeding years by the Senate Library Committee (SLC), always without resolution of this very complex allocation problem. 

·       Student enrollment as a proxy for student use, number of faculty as proxy for faculty research, and the size and cost of the published academic literature in the various disciplines in the campus curriculum have been selected for the closest scrutiny.  An SLC Subcommittee this last year undertook yet a further review of the current plan and the factors that might be considered in creating a new allocation plan.

 

Overview of Budget Components

·       The library acquisitions budget has two main components.  The first provides for the acquisition of indexing and full text databases, some general periodicals of wide general interest, and a few small fixed dollar allocations approved by the Senate Library Committee at various times. This component consumes approximately 30% of the total amount available for acquisitions in any given year. 

·       The librarians responsible for liaison with academic departments meet monthly, and review the database coverage and usage data at least annually. Every effort is made to provide appropriate coverage for all the university’s curriculum areas.  The remaining funds, about 70% each year, are divided among the university’s academic disciplines according to the plan as developed, modified and approved by the Senate Library Committee.

 

The Subcommittee’s Empirical Model Summarized

·         Regarding the 70% of the acquisitions budget that is divided by academic discipline, the Senate Library Committee’s perception has been that faculty are particularly concerned with the transparency of any allocation model. 

·         The model proposed by the subcommittee addresses this issue through a presentation of the quantitative factors used in the final version, and has posted the full version of the model on the library web site http://www.library.wwu.edu/faculty.html .  From the “Resources” column choose “Senate Library Committee Acquisitions Recommendations”. 

Senators Comments:

·         The model always has winners and losers, but it has not been apparent how those decisions were made, and many problems centered on this distribution dilemma.  The committee has attempted a more transparent simple linear model that actually correlates (.86) with the existing distribution for the current budget. 

·         Music faculty are very interested in this dialog since they apparently have lost a great deal through this new model.  Musical scores are not available online, and music presents some special problems in terms of budgetary considerations. There was also concern that there was incomplete representation of the arts on the ad hoc committee.  Senators asked that the next time the committee is formed a representative from every college and the library should sit on the committee.  Helms agreed to take this back to the committee and look at it again. 

·         Helms suggested that there is no simplified model to capture the complexity of the process.  It is simply a tool that allows us to clarify factors we think are important, and factors that depart from that baseline, and it allows us to focus our energy on justification for those departures. Helms does not see this model as something that forces a decision, but rather is only one tool among a host of tools to assist with that decision process.  Part of the discussion is that allocations cannot be fundamentally reduced to a linear model. 

·         Humanities faculty also got hit pretty hard in the model. Each discipline’s acquisitions there are also used by other disciplines and this is a loss for the entire Humanities.  Compartmentalizing this stuff it is a misrepresentation as there is a lot of overlap, and the complementarities of the literature need to be taken into consideration.  Despite this it is also clear that humanities and social sciences were getting a greater percentage of the number of journals available in the field because they were so much less expensive than those in the sciences.


 

Recommendations

·       Senators viewed the challenges as about to get more difficult with the current budget problems. Library purchasing power if it stays the same – will lose about 26% across the biennium, an astounding loss. Graduate students’ research needs are significant and are not being taken into account, nor is undergraduate research. 

·       For many students the Library is their Lab.  Helms suggested that faculty ought to go online to the allocation model and play with it, changing numbers and percentages (no change will occur to the database), and with different weightings different results would be visible.  Helms plans to summarize arguments he has received in many emails. 

·       We need to start to a discussion across the entire university about what role research should be playing and how important it should be at Western.  Faculty also can hardly be expected to perform in research at the top of their field without available research materials.

Adjournment: 

Rose Marie Norton-Nader, Recorder, 2-9-2009

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

Roster of the 2008-2009 Faculty Senate

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

--

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

P
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

P

1

Bruce Shepard, University President

P

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost

P

09

8

  Fewings, David

E

    P

3

Roger Gilman, Rep., Provost’s Council

P

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    P

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

Past President, LegisLiaison. and Guests

 

10

11

  Gleeson, Madge

D

P

1

Jeff Newcomer, Past President, Exec

P

10

12

  Gilbertson, David

E

P

2

   John Purdy, Legislative Liaison

P

09

13

  Gogrof-Voorhees, Andrea

C

    P

3

  Andrea Goddard, ASVP Academics

P

10

14

  Hearne, James

A

P

 

Other Guests:

 

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

4

Chris Cox, Dean of University Libraries

P

10

16

  Lambert, Chuck, Secretary, Exec

H   

P

5

David Curley, Liberal Studies, Libr Acq.

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

6

Holly Falk, Liberal Studies. Libr Acq.

P

09

18

  Larson, Nikki

A

P

7

Amanda Halle, Western Front

P

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

 

Recorder:

 

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

8

Rose Marie Norton-Nader

P

10

21

  Marshall, Robert

C

    P

 

Senators Present

29

10

22

  Meyer, David

D

    P

 

Absent or Excused

(1)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

3

09

24

  Reedy, Christopher

A

    P

 

Legislative Liaison, Past President. Guests

7

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

  Rae Lynn Schwartz (for Stout, Karen)

  C

P

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

40

10

29

  Wang, Grace

G

P

 

DATE:  February 9, 2009

 

10

30

  Wright, Diana

C

P

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)