Index of Topics –  April 6, 2009

       EXHIBIT A: Approved 4/20/09

Online Election for Senate Announced

 

University Planning Council Charge – MOTION (1st vote)

 

Administrative Evaluations - Discussion

 

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – April 6, 2009

 

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:03 pm.  Liao-Troth welcomed twenty-six (26) Senators, two (2) ex officio members, two (2) guests, and the recorder (1) for a total of thirty-one (31) people.  (see attached roster).  

 

Items from the Senate President:

Approval of Senate Minutes.  

Senators accepted Senate minutes of March 9, 2009 as written.

President Liao-Troth announced:

·   Senate Executive and UFWW will meet this week with the candidate for the Provost position.

·   The Board of Trustees approved the revised Faculty Handbook and accepted the revised Bylaws this week.

·   The Academic Coordinating Commission formed a standing Committee on Undergraduate Education at their last meeting. Minutes will come forward at the next Senate meeting.

 

Items from the Administration 

§    President Shepard reported that Washington’s proposed cuts to higher education would be among the highest in the nation.  Shepard pointed out that the way to preserve access is to raise tuition, and that tuition increases for families with incomes under $160,000 are neutral because of the revenue tax credit provided by the Obama administration.

§    Shepard urged continued pressure to remind legislators that budget cuts will cost Washington its status as a global challenge state and will decimate a decade’s progress.

§    Shepard dismissed rumors that financial aid checks may have been held up so that the university would benefit.  Shepard added that the university gets no interest from funds such as this, and that financial aid was jeopardized by its own inability to fill positions.  Shepard added that it was a happy thing that the checks were only one day late. 

§    Shepard pointed out the importance of telling the budget situation “like it is”, to new hires, parents, etc.  We have joined with the other universities on all aspects of targeting legislators who may be able to influence the higher education budget. 

§    Shepard asked for faculty input on his proposal that Distinguished Faculty Awards be given in front of colleagues at the Convocation Breakfast in the Fall rather than at Spring Commencement.

§    Steve Vanderstaay, VPUE, announced that the next issue of Praxis, the newsletter of his office, would summarize recent assessment demonstrations of the university’s success. Nearly all of this data is very flattering. VanderStaay also mentioned that he had charged the OIART to review data on variables that delay time-to-degree so that we can do all we can to help students graduate in as timely a manner as possible, given diminished course availability caused by the fiscal crisis.


 

 

Items from Associated Students

§    Andrea Goddard, Associated Students Vice President-Academics reported 1) a good turnout for the AS election campaign which began this week; 2) an increase in computer lab access will balances the decrease in faculty projects funded by the student technology fee.

 

Items from UFWW 

§    Bill Lyne, President UFWW, congratulated Special Merit recipients.  Receipt of the awards will be postponed. Those with questions should contact Lyne directly.

§    Lyne announced a general UFWW meeting April 16 when nominations for officers will conclude. 

§    Faculty and staff are encouraged to visit www.ufww.org for user friendly letters which must be sent from home addresses, not state emails.  Additional information on legislators, such as mailing addresses, is available from http://apps.leg.wa.gov/rosters/default.aspx 

 

Constituent Concerns 

Senators brought forward some complaints from constituents that

·    Some students have not received their textbooks;

·    A FEDEX truck drives across brick walkways during times of heaviest pedestrian traffic and causes noise and pollution during teaching hours.

Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

STANDING COMMITTEE MINUTES – Reading and Acceptance (Exhibit B)

Committee

Date

Action and Commentary

Academic Coordinating Commission

3/3/09

Committee on Undergrad Education - Discussion

University Planning Council

2/25/09

MOTION: Revised charge; budget, strategic plan updates

Senate Library Committee

1/21/09

Reports and Discussion

 

 

APPOINTMENTS AND ELECTIONS  (updated)–Tracy Coskie, Appointments Officer

The following faculty has been nominated to represent Area B in the Senate elections:

Area B:  Mick Cunningham, Sociology; Mike Mana, Psychology; Vicki Hsueh, Political Science

Online Voting.  Coskie asked Senators to encourage constituents to vote in the Senate elections next week which will be conducted through an online ballot. Voting faculty will receive emails with a link and will be asked to enter their universal login and password to access the ballot for their area.

ACTION ITEM

University Planning Council

MOTION TO APPROVE REVISED CHARGE TO UNIVERSITY PLANNING COUNCIL 

Senators passed a Motion (moved by Bill Lyne, seconded by Spencer Anthony-Cahill), approving the revised charge to the University Planning Council (see text below). Revisions include a change in name to University Planning and Resources Council and the membership has been increased to include faculty representatives from every college and the library as well as the vice presidents. A second vote will take place at the next Senate meeting following publication to the faculty.

 

“BL7.5        University Planning and Resources Council [formerly Appendix D]

                          The University Planning and Resources Council (UPRC) shall be responsible to the Faculty Senate for the formation and review of policy and procedures in all aspects of University Planning and allocation of resources, with special emphasis on matters of concern to the faculty. The responsibilities of the UPRC shall include: 

1.   Assuring that the council is well-informed about issues regarding planning at the University, as well as its financial operations and financial status.

2.   Regular review of the University Strategic Plan, either on the UPRC's own initiative, or as requested by the President, the Provost, or the Faculty Senate.

3.   Recommendation of priorities to be used in preparing the University's biennial operating and capital budget request, in the allocation of appropriated resources, and in consideration of budget reductions.

4.   Examination of resource implications for major changes in the academic program.  From time to time the Council will review the adequacy of the resources devoted to existing programs.

5.   Participation in the allocation of resources appropriated by the legislature and review of how allocated resources are used at the University.   It is not the role of the UPRC to attempt to direct or control the planning and budgetary process within the colleges and non-academic units, other than to provide broad general priorities.

 

“BL7.5.1    Membership of the UPRC shall be as follows: 

a Thirteen (13) faculty members to include:

·           One faculty representative from each of the Colleges and the Library appointed by the respective college or library faculty governance body for two year terms (8);

·           two at-large faculty apportioned by the Faculty Senate and appointed by the respective college or library faculty governance body annually (2);

·           one faculty elected by and from the ACC annually (1);

·           one faculty elected by and from the Faculty Senate annually (1), and

·           a Chair appointed by the Faculty Senate for a two year term (1).

b.   the Associated Students Vice President for Academic Affairs, and one student appointed by the Associated Students Board of Directors annually;

c.   one representative of the classified staff appointed annually;

d.   one representative of the Professional Staff Organization appointed annually;

e.   the  Executive Director of University Planning and Budgeting, ex officio, non-voting;

f.   each university vice president or representative, ex officio, voting, including the Vice Presidents of 1) Academic Affairs, 2) Business and Financial Affairs, 3) Student Affairs and Academic Support Services, 4) University Advancement, and 5) University Relations.

University Planning and Resources Council members are appointed Spring Quarter.  The members of the Council will elect a vice chairperson each spring after the appointment of new members to the Council. 

The chair will receive released time of 0.33 FTEF release time, unless changed by the Faculty contract, from other duties to carry out the responsibilities of his/her office. The partial FTEF shall be returned to the UPRC chair's unit. The Provost shall arrange administrative support for the UPRC.

 

“BL7.5.2      Executive Committee

The Executive Committee of the UPRC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost.  The Executive Committee is responsible for setting the meeting agendas, and is empowered to cancel meetings if there is not sufficient business or call extra meetings if they are necessary to complete business.  The recorder also attends.  

 

“BL7.5.3      Meetings

The UPRC will meet fortnightly on Wednesday at 4:00 p.m.  Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for review as soon as possible. “ 

--end text

 

 

DISCUSSION

Process for Evaluating Administrators

Senators reviewed and discussed Senate minutes from 2006 which presented the initial process for evaluating administrators.  A new process had been presented at the last meeting.

Adjournment: 

Senators adjourned at 5:04 pm

Rose Marie Norton-Nader, Recorder, 4-6-09

 

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

 

 

Roster of the 2008-2009 Faculty Senate

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

P

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

P
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

Exc

1

Bruce Shepard, University President

P

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost  (S. VanderStaay)

Exc

09

8

  Fewings, David

E

    P

3

Roger Gilman, Rep., Provost’s Council

--

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    --

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

Past President, LegisLiaison. and ASVP

 

10

11

  Gleeson, Madge

D

P

1

Jeff Newcomer, Past President, Exec

P

10

12

  Gilbertson, David

E

P

2

   John Purdy, Legislative Liaison

--

09

13

  Gogrof-Voorhees, Andrea

C

    P

3

  Andrea Goddard, ASVP Academics

P

10

14

  Hearne, James

A

P

 

 

 

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

 

Guests

 

10

16

  Lambert, Chuck, Secretary, Exec

H   

P

 

Steve VanderStaay, VPUE, for Provost

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

 

 

 

09

18

  Larson, Nikki

A

P

 

 

 

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

 

Recorder:

 

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

 

Rose Marie Norton-Nader

P

10

21

  Marshall, Robert

C

    P

 

Senators Present

26

10

22

  Meyer, David

D

    Exc

 

Absent or Excused

(5)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

2

09

24

  Reedy, Christopher

A

    P

 

Legislative Liaison, Past President. Guests

2

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

  Stout, Karen

  C

P

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

31

10

29

  Wang, Grace

G

P

 

DATE:  April 6, 2009

 

10

30

  Wright, Diana

C

--

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)