Index of Topics –  May 18, 2009

       EXHIBIT A:   Approved 6/1/09

Executive Council Motion – College Governance Documents

 

Administrative Review Process – as Handbook language

 

Off Campus Programs – Ad Hoc committee

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – May 18, 2009

 

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:02 pm.  Liao-Troth welcomed twenty-seven (27) Senators, two (2) ex officio members, five (5) guests, and the recorder (1) for a total of thirty-five (35) people.  (see attached roster).  

 

Items from the Senate President:

Approval of Senate Minutes.  

Senators accepted Senate minutes of May 4, 2009 as written. 

President Liao-Troth reported on constituent concerns:

·   Tim Wynn of Facilities Management is investigating solutions to problems with doors in Arntzen;

·   Graduation procedures have changed because there is no easy way for the outstanding graduates to approach the stage with the current positioning of faculty. 

Items from the Administration 

President Shepard reported that:

·  Plans are underway to finalize the budget for adoption to the Board of Trustees. Matthew Liao-Troth thanked Shepard for his open discussions and full disclosure to the campus. 

·  A separate contractor has been engaged for the bike racks.  Shepard is trying to minimize the impact of the Miller Hall renovation and he asked for everybody’s patience during the process. 

·   Provost Murphy reported that letters are now going out about the student technology fee awards.  All of the recommended projects were funded. 

·   Provost Murphy spoke about white papers which he is preparing on the nature and role of graduate programs, the nature and role of international programs and, as discussed later in today’s meeting, the role of off-campus programs.  Murphy will prepare these papers in part for the new provost in order to present best thinking on the topics for debate in the Fall.

 

Items from UFWW 

§    Bill Lyne, President UFWW, announced that two bargaining teams have begun to meet.

§    Lyne reported that announcements will go out about the end of the year party.

Constituent Concerns

·    Ron Helms, Senate Library Committee Chair announced that the Library’s Strategic Plan has been posted on the Library website for public review and response.

 Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

Committee

Date

Topic

Academic Coordinating Commission

4/28/09

Report on meeting with curriculum committee chairs

2009-10 Calendar of Catalog Deadlines; Off Campus programs; Catalog policy on sudden withdrawal  

Academic Technology Committee

4/22/09

Budget; Laptop Theft; STF Contributions; Anti-Virus Contract; Earthquake Drill

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

Senators approved Brandon Dupont, Economics, to sit in for Yvonne Durham on ACC for Fall Quarter 2009.

 

ACTION ITEM

MOTION FROM EXECUTIVE COUNCIL

Faculty Handbook:  Appendices -- College Governance Documents

·    Senators voted unanimously to incorporate the most up-to-date college and library faculty governance documents as Appendices to the Faculty Handbook.

·    Rationale:  It is the intent of the Senate that any changes made in these documents, including those accompanying changes in unit names or structures, or the titles of documents, be automatically incorporated as soon as they are approved by the appropriate University process, without any further formal action by the Senate.

 

DISCUSSION ITEM

Senior Administrative Leader Feedback and Review Process

Senators discussed measures to ensure the faculty’s continuing participation in the “Senior Administrative Leader Feedback and Review Process”.

·    Several years ago the Senate passed a motion to ensure that faculty would participate in the performance appraisal procedures of senior administrators.  Now the new University President insists on his own 360 performance appraisal as approved by the Board of Trustees and the Senate has distributed documents outlining proposals on how faculty would participate in this and other administrative reviews.

·    The Executive will appoint someone to work in conjunction with the person being reviewed using the survey with additional questions incorporated by agreement.  The Senate designee conducts the review which is shared confidentially with the administrator who is then given the opportunity for a public response.  Research is underway to find an electronic system which would maintain confidentiality and anonymity as appropriate to avoid the high workload another system of review might require. 

·    President Shepard would like the Senate to move forward expeditiously on this to get the process going on a regular timeline. The source of the current survey is the University of Wisconsin Green Bay survey, which uses a common existing standard. The Executive Council next meeting will move to approve. Standard questions will remain within the document and other questions can be added.”

·    Senators asked that since this creates a new responsibility for the Senate, will it be incorporated into the Handbook Bylaws?  Senators learned that once the issue to review is resolved it probably should be institutionalized.  Otherwise it could just go away in a year or two.

·    President Shepard suggested text in the section of the handbook that applies to faculty responsibilities.  The text might include “institutional and administrative effectiveness” under Article III.  Senators added that the survey document could be added to the Handbook as an Appendix.  Additional questions can be added by concurrent agreement.  Having such a document in the Appendix would make it more easily accessible to faculty and to the people being reviewed.  The Senate will vote to incorporate language to that effect in the Faculty Constitution, and will vote also to include sample review questions in the Handbook Appendix at the next meeting. 

 

Off Campus Programs

·    Senators discussed Western’s off-campus programs (Extended Education, hereinafter “EW”) with Provost Murphy and will collaborate in drafting a white paper that presents a series of options and alternatives to meet community needs for the future.  A full campus discussion of the purpose and role of EE at Western is deemed essential to catch up with nationwide advances. We also need to determine priorities for all of the varieties of programs.  The paper will attempt to answer questions on how to implement strategy. 

·   Committee. Murphy asked whether we want to take this up as discussion for the Senate or do we want to refer it to a committee.  At present we have nothing but the mission statement.  The new UPRC which is meeting on June 3rd might wish to deal with the topic and we can make suggestions and encourage discussion.

·    Murphy suggested we ask questions such as:  does EE at present best serve our public and the university, and how can we improve it?  Ought we to be offering a degree completion program in Bremerton?  At present our off campus programs are mainly education.  To offer other programs we must go through ACC and other appropriate bodies.  Perhaps there is a different path that might be established for non-degree and non-credit earning programs.

·    Another area is conference services.  We used to offer a lot of these in the summer, and there are implications for housing and dining.  All of this is ripe for discussion.  There are lots of reasons to expand or not expand EE.

·    Campus Discussion Important President Shepard emphasized that it is very important for the campus to have this discussion.  Some legislators seem to think we are not relevant to the lives of many of the people in Washington State.  Our brand and our edge is quality.  We have to maintain that strongly.  Outreach quality stays with the departments.  Our political strategy is how we make ourselves relevant to the lives of families who think their kids are never going to get to college.

·    Importance of Off Campus Degree Programs.  Stefanie Buck, the Librarian for EESP for Human Services spoke about people located at the off campus sites in Everett, Bremerton, Port Angeles, and that these services are the only way they are going to get that degree.  Stefanie added that in this particular day and age, with so many people unemployed and the need to go back and get that degree, it is very unfortunate to say we are not going to go that route.  At these sites faculty give so much without that much support and students make many sacrifices to do the work.  Buck would hate to see Western step away from that.  We have so many variable opportunities to extend online, and it is a viable way to get a degree.  Currently we have only one instructional designer on campus, and no use of programs to do video conferencing. 

·    Buck asked the Senate not to lose sight of these people off site trying to get their degrees.  Buck thanked Senator Mary Lynne Derrington who drives to Bremerton once a week to teach off campus classes.

·    Legislature Supports Online Programs.  Bill Lyne mentioned that he thinks a lot of trains are getting on the track around this stuff and that there is even now a nationwide consortium of community colleges that give B.A. degrees.  Lyne added that there are a lot of people who are both very informed and others widely uninformed about how we can offer our degrees online, through distance learning, etc.  This is a way to connect with the larger citizenry of the state that we haven’t been doing, and we have been strongly recommended by the legislature to do this. 

·    We might get an ad hoc committee with people genuinely interested in what is at stake, and who will work to get us up to speed.  We need to ensure that the faculty have an informed voice on this; this is a big deal with lots of facets and nuances.  This is a really important question for the university.

·    Quality of Programs.   Chris Suczek mentioned that this raises questions about which programs are really needed out there and how to get them taught.  In the long run having faculty from here driving far away is not sustainable and we need to figure out a different way.

·    Models Murphy concluded that it was entirely appropriate for the Senate to help draft a white paper on the issue to present a series of options and alternatives, with fairly broad representation.  Then when there is something to debate ACC and UPRC will have a role.  The Senate will oversee this.  This all suggests a considerable amount of work done before deciding what the best model might be.  This could be concluded by the end of this year after contacting Student Affairs and researching hybrid models and other distant education models, and evenings at Western where the community comes in. 

·    There is lots of activity at the HEC Board about this and we need to have our model ready.   At present we don’t have the technology structure to run a significant distant learning program; we need a system that is sustainable.  The programs can be very limited with small ranges of degrees to attract site bound people as at present. For example the Huxley program at Peninsula College produced two of out outstanding graduates.

·    We also need to look at what we want to look at.  Some people are very well informed about what we do, and others do not have a clue as to what EESP even stands for.

·    Task Force Should Consider Literature.  Murphy will form a task force and ask for appropriate representatives.  Buck suggested inviting people who serve on the committee to look at the recent literature on off campus programs.  As a residential campus we are special.  You probably would not see a drop in enrollment because there are more online options.  Most off campus students are not freshman and sophomores but rather adults coming back because they need a career change.

·    Shepard emphasized there would always be a demand for residential instruction.  Lyne added that we need to get out ahead on this issue.  Some legislators seem to think that this is a magic bullet and they don’t understand that it might cost more to educate people in this way rather than in a traditional classroom setting.

·    Cost.  Lyne suggested finding out how much it costs to implement online education and then present in a way that the legislature understands that it is certainly not free, especially since this the current idea that seems to be floating around.  Other institutions are actually retreating from the idea because they have lost lots of money.

·    Scott Pearce mentioned the importance of maintaining the same level of quality that we have on campus.  Buck acknowledged there is a whole pedagogy involved in putting a course online with the expertise to make it successful.  Tracy Coskie noted this applies not just too online courses, but also to the idea that the more extended you are, the harder it is for faculty to part of all of that and to ensure a community.  We need to make that part of the discussion.

·    Feasibility Study Provost Murphy plans to work on the charge to an ad hoc committee with the president of the Faculty Senate.  He wants to develop a study that will show a feasible set within our context.  Whether or not we achieve it will come later.  We want to have an informed discussion on the options that will best fit Western.  Whether or not it is to be online is for us to determine. We then need to select from among alternatives and see how best to implement our choices.  We then will need a leader for that operation who can articulate what that mission will be.  Once we have the discussion we will know the kind of person we want.  In the meantime we will appoint an interim person.  We need a year to get ready, and then need to bring somebody in who is an expert on what we decide we want. 

 

Adjournment: 

Senators voted to adjourn at 5:14 pm

Rose Marie Norton-Nader, Recorder, 5-18-09

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

Roster of the 2008-2009 Faculty Senate

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

P

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

P
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

P

1

Bruce Shepard, University President

P

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost  (S. VanderStaay)

  P

09

8

  Fewings, David

E

    P

3

Roger Gilman, Rep., Provost’s Council

--

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    --

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

Past President, LegisLiaison. and ASVP

 

10

11

  Gleeson, Madge

D

P

1

Jeff Newcomer, Past President, Exec

P

10

12

  Gilbertson, David

E

P

2

   John Purdy, Legislative Liaison

--

09

13

  Gogrof-Voorhees, Andrea

C

    --

3

  Andrea Goddard, ASVP Academics

--

10

14

  Hearne, James

A

Exc

 

New Senators/Guests

 

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

 

Ryan Wasserman, Philosophy

P

10

16

  Lambert, Chuck, Secretary, Exec

H   

P

 

Michiko Yusa, Modern & Class Languages

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

 

Joanne Carney,  Elementary Education

P

09

18

  Larson, Nikki

A

P

 

David Hartenstine, Mathematics

P

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

 

Recorder:

 

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

 

Rose Marie Norton-Nader

P

10

21

  Marshall, Robert

C

    P

 

Senators Present

27

10

22

  Meyer, David

D

    P

 

Absent or Excused

(3)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

2

09

24

  Reedy, Christopher

A

    P

 

Legislative Liaison, Past President. Guests

5

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

Rae Lynn Schwartz Dupre for Karen Stout

  C

    P

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

35

10

29

  Wang, Grace

G

P

 

DATE:  May 18, 2009

 

10

30

  Wright, Diana

C

--

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)