Index of Topics –  May 4, 2009

       EXHIBIT A: Approved 5/18/09

Washington Pilot Mentoring Project – Cyndie Shepard

 

Election of chair to UPRC:  Jeff Newcomer elected

 

HERI Survey – MOTION to participate

 

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – May 4, 2009  

Call to Order

Matthew Liao-Troth, 2008-2009 Faculty Senate President, called the Senate to order at 4:05 pm.  Liao-Troth welcomed twenty-four (24) Senators, two (2) ex officio members, five (5) guests, and the recorder (1) for a total of thirty-two (32) people.  (see attached roster).  

 

Items from the Senate President:

Approval of Senate Minutes.  

Senators accepted Senate minutes of April 20, 2009 with a clarification that faculty receiving special merit were not involved in the decision to delay implementation of the salary adjustment to 2010.

President Liao-Troth announced:

·   The Faculty Handbook and the WWU Catalog will be available only online this coming academic year.

Items from the Administration 

President Shepard reported that:

·   A slight up tick in flu cases after the spring break may indicate that the swine flu has come and gone;

·   A draft budget that will be made available on the web protects core commitments to academic programs while spending down reserves.  Shepard emphasized that among future challenges Western must work to strengthen our political base in the State. 

 

Items from UFWW 

§    Bill Lyne, President UFWW, suggested that Western is the State’s model for a thoughtful response to the budget crisis. 

§    Lyne announced the UFWW election results as follows:  Steve Garfinkle, President; Vicki Hamblin, Vice President; Kristi Lemm, Chief Steward.  Bill Lay, At Large

§    Lyne reported that the contract calls for limited bargaining which will be postponed until June 15 because of the budget crisis.  Whatever is bargained then will not be ratified until next Fall.  The subject of compensation is mandatory to be reopened, and each side can open two other issues.  Lyne believes that with the level of current satisfaction, bargaining issues will be minor, and that the approach will be collaborative. 

§    Lyne announced the annual UFWW party on the last Friday of the quarter (June 5h) at the Depot Market.

 

Items from Associated Students

Andrea Goddard, Associated Students Vice President-Academics introduced Ramos Rinonos-Dias as ASVP-elect.

§    Goddard reported that 88.3% of the students voted for the tech fee increase.

 

Washington Pilot Mentoring Program Report:  Guest, Cyndie Shepard

Cyndie Shepard presented the Washington Pilot Mentoring Program she will lead at Western in Whatcom and Skagit counties.  Shepard reported that the bill, listed as HB1986 passed through the legislature and this is now a full-fledged pilot program at Western for the State of Washington.  The program is similar to and award-winning program Shepard headed in Green Bay, Wisconsin.  Shepard was approached by the HEC Board which is working on a pipeline for Washington State to get underrepresented students to come to Western.  Some of the points made included the following:

·    Unfortunately large numbers of students next year are expected not to come to college. This program ensures that 5th graders at underrepresented Title One schools are paired with college student mentors through their school years in order to change their minds about going to college.

·    College students also get to develop mentoring, leadership and teaching skills.  Among other outcomes are increased GPAs, reduced truancy, self-image changes and self-empowerment. 

·    It costs only $14,000 to run the program, with 10 school districts that plan to bring seven hundred 5th graders to the University in October, and to help raise scholarship dollars for these kids.  The plan is to target all the school districts in Whatcom and three in Skagit county.  Once students actually get to visit a college campus they have a much bigger reality for attempting to get there.

·    Shepard hopes to generate business collaboration in the low cost project and is looking for private funding in the area and increased community support. Public/private partnerships are encouraged to raise money for scholarships.

·    The project is in the planning stages.  Shepard has met with all of the school board district superintendents and WWU’s Deans. She is meeting with all of the principals and then all of the 5th grade teachers, and is working now on Western faculty.  Shepard is looking for help and input, and is getting lots of positive feedback.  She plans to go to the community to help make it feel that this is its business as well.

·    By the time students get to 12th grade, the program becomes very large because it has grown exponentially, involving parents, and can result in some important longitudinal research studies.  Shepard emphasized that research confirms that grades 8-12 is too late to change students’ minds about going to college.  But if you can affect and change minds in 5th grade and then stay with them you have a greater chance of success.  You have to get these kids by 5th grade.  If you go into junior high school these kids are already on board as to whether not they want to go to college, or have dismissed the idea. 

·    Shepard reported that she had received an amazingly positive reception so far, and acknowledged that this cannot be done without a community.  The aim is to have all kids see everything that is available to them at this wonderful university.

·    Shepard added that there is a lot of interest out there in evaluating mentoring programs and doing research studies.  Faculty interested in participating are invited to email her.  

 

Constituent Concerns

Faculty brought concerns through their Senators that included:

·    A lack of a comprehensive process to evaluate the start up vetting for off-campus programs;

·    A 3-hour warning is insufficient notice to Deans and college departments that SWAT exercises will take place in college buildings at night;

·    The fear that the tradition of a faculty mentor accompanying an outstanding graduate might be eliminated from commencement;

·    Large diesel trucks are still traveling the walkways during times of high student traffic;

·    Doors in Arntzen have locks that need adjustment because of recent break-ins, and a door to the chemistry building is improperly secured.

 

 Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)

Committee

Date

Topic

Academic Coordinating Commission

4/14/09

E-Forms with pop-up menus; catalog policy concerns

Academic Technology Committee

2/25/09

Security; Network Access Control (NAC); Antivirus; STF; Titan

University Planning Council

4/8/09

Explanation of new UPRC charge; budget update

 

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

Senators exercised prerogative to elect the Chair of the newly formed University Planning and Resources Council (UPRC), as directed in the charge.  Roger Anderson nominated Jeff Newcomer, seconded by Spencer Anthony-Cahill.  Nominations were closed and Newcomer was unanimously elected Chair by the Senate.  The first meeting of UPRC will take place June 3rd.

 Coskie reported that an email will go out to faculty to explain the meaning of the Area designations (A through I), and that vacancies still remain on some committees.

 

ACTION ITEM

Higher Education Research Institute (HERI) Survey -- MOTION TO PARTICIPATE

Prior to voting on whether to participate in the 2010-2011HERI survey of faculty satisfaction, Senators heard Liao-Troth present the following information:

·    Liao-Troth read an email from Senator Diana Wright, History, (who was not present) to the Senate reporting that the faculty in the history department were opposed to participation in the survey because of anticipated budget cuts.

·    Individuals can opt not to answer a question and still complete the survey.  Pricing for the 2007-2008 survey was $675 setup fee and a $2.00 fee for each faculty participating.  The earliest possible time we can participate is in 2010-2011, and the pricing is expected to be similar (not the $30,000 previously reported which included the maximum of additional “bells and whistles”).

·    Liao-Troth responded to additional Senate questions, explaining his own interest in supporting the survey effort. President Shepard also supports the endeavor, which will enable Western to compare itself to other schools, and can be a useful tool for accreditation.

·    Shepard added that he thinks the survey is worth doing, and would like to include some subset of staff to keep track of where we are with that.  It is important to have all the data benchmarked against other institutions.

·    The survey is more than one-time, and if done every three years we can compare it back to ourselves.  At present, since we missed in between years, we can only compare to 1999 or earlier.  It would be shortsighted to not do this. We can do the simple standard form, or we can pick and choose options that can be added.  We can also select additional universities to which we want to be compared; the survey automatically provides comparison to our Carnegie class.

·    Senators pointed out the importance of taking survey information and having a plan to follow up on to make improvements.  The summary reports can be distributed back to the faculty, but until we know the results it is hard to know the action plan. 

·    Shepard agreed that we don’t seem to handle the data to make well-informed decisions here.  We should do a study of student engagement about every two years.  Data should be used to inform our actions.  We should not be embarrassed about finding problems; we should be embarrassed about not going after the information.  Once we have the data we can sit down and get people engaged in problem solving. 

·    One can ask if there something in our culture that does not let us focus systematically on the kinds of data that enables us to make informed decisions. Shepard has found it difficult to get data which is available.  He believes data can go right on the web.  If we budget for this now it can come out of the next biennial budget.

 

A motion made by Chris Suczek, seconded by Tracy Coskie, was passed by the Senate to adopt the following four points:  1) that Western will participate in the 2010-2011 HERI survey of faculty satisfaction; 2) that the Senate encourages all faculty participation; 3) that summary results are made available to the faculty; and 4) that the Faculty Senate and administration will review the final reports to make plans for improvement.

 

The following links to HERI information were presented on the Agenda:

  HERI Brochure             HERI Admin Info           HERI UnivCA Info

 

DISCUSSION ITEM

Faculty Handbook:  Appendices -- College Governance Documents

 Liao-Troth suggested that the faculty governance documents for the colleges and the library that were part of the prior Faculty Handbook could be incorporated into the new online handbook.  If the Deans make the documents available online the Handbook could link to them.

·    At the next Senate meeting a vote will be held to incorporate the most updated colleges and library governance documents as links in the Faculty Handbook without necessarily renaming local names or unit names, or specifying titles.

 

Adjournment: 

Senators voted to adjourn at 5:40 pm

Rose Marie Norton-Nader, Recorder, 5-4-09

                                                                                                _______________________

                                                                                                Chuck Lambert, Secretary

Roster of the 2008-2009 Faculty Senate

 

 

Senators 2008-2009

 

 

 

 

 

09

1

Anderson, Roger, ACC Senator

  A

P

 

Senate President 2008-2009

 

09

2

Anthony-Cahill, Spencer, ACC Senator

  A

P

 

Matthew Liao-Troth

 

10

3

Buck, Stefanie

G

P

 

Past President (not Senator)

 

09

4

Coskie, Tracy, Appts & Elects Exec

H

P
 

Jeff Newcomer

 

09

5

  Cunningham, Mick

  B

P
 

Ex Officio

 

10

6

  Derrington, Mary Lynne

H

P

1

Bruce Shepard, University President

P

09

7

  Downing, Thomas, UPC Chair, Exec nv

C

P

2

Dennis Murphy, Provost  (S. VanderStaay)

   --

09

8

  Fewings, David

E

    P

3

Roger Gilman, Rep., Provost’s Council

P

09

9

  Friday, Chris, History  (1 yr term)

At Lg

    --

 

 

 

09

10

  Friesen, John, At Large, Exec

D

    P

 

Past President, LegisLiaison. and ASVP

 

10

11

  Gleeson, Madge

D

P

1

Jeff Newcomer, Past President, Exec

P

10

12

  Gilbertson, David

E

P

2

   John Purdy, Legislative Liaison

--

09

13

  Gogrof-Voorhees, Andrea

C

    P

3

  Andrea Goddard, ASVP Academics

P

10

14

  Hearne, James

A

Exc

 

 

 

09

15

  Helms, Ron, Library Senator (2 yr)

B

P

 

Guests

 

10

16

  Lambert, Chuck, Secretary, Exec

H   

--

 

Cyndie Shepard, Presentation

P

09

17

  Larner, Daniel, VP & Parliament ,Exec

F

    P

 

John Lawson, VProvost Information Technology

P

09

18

  Larson, Nikki

A

P

 

Ramon Rinonos-Dias, ASVP-elect

P

09

19

  Liao-Troth, Matthew, Senate Pres, Exec

E

P

 

Recorder:

 

09

20

  Lyne, William, UFWW Pres., Exec nv

C

P

 

Rose Marie Norton-Nader

P

10

21

  Marshall, Robert

C

    P

 

Senators Present

24

10

22

  Meyer, David

D

    ---

 

Absent or Excused

(6)

10

23

  Pearce, Scott, Senator to UPC

C

    P

 

Ex Officio

2

09

24

  Reedy, Christopher

A

    P

 

Legislative Liaison, Past President. Guests

5

10

25

  Springer, Mark

E

P

 

Recorder

1

10

26

  Stout, Karen

  C

--

 

 

 

09

27

  Suczek, Chris

A

P

 

 

 

09

28

  Vulic, Kathryn

C

P

 

TOTAL PRESENT

32

10

29

  Wang, Grace

G

P

 

DATE:  May 4, 2009

 

10

30

  Wright, Diana

C

--

 

 

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)