Index of Topics –  June 1, 2009

       EXHIBIT A:  Approved  9/28/09

Faculty Participate in Admin Review - MOTION

 

Article III of the Constitution – MOTION

 

Seating of 2009-2010 Senate and Election of Officers

 

Honoring President Matthew Liao-Troth – RESOLUTION

 

Senate Standing Committees – FACULTY APPOINTMENTS

 

Academic Freedom – MOTION

 

Standing Committees – REPORTS from Chairs

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – June 1, 2009

 

Call to Order

Matthew Liao-Troth, President pro tem, called the 2008-2009 Senate to order at 4:02 pm.  Liao-Troth welcomed twenty-six (26) Senators (2009-2011), two (2) ex officio members, sixteen (16) guests including outgoing Senators, and the recorder (1) for a total of forty-five (45) people.  (See attached roster). 

 

Completion of Old Business:

MOTIONS FROM SENATE EXECUTIVE COUNCIL -

Faculty Senate Policy on Faculty Participation in Senior Administrative Leader Review

·    Senators voted to approve policy on faculty participation in Senior Administrative Review without discussion.

Article III of the Constitution of the Faculty

·    Senators voted to add the words “and institutional and administrative effectiveness” to the end of Article III.1 of the Constitution.  The article reads as follows (new text underlined):

Article III.1  The Faculty Senate is empowered to speak and act for the Faculty in University affairs that are not covered by the contract between Western Washington University and the United Faculty of Western Washington with particular responsibility in the areas of curriculum, academic programs, scholarly activities, the education of students, the mission of the University, and institutional and administrative effectiveness.

 

Other Items from the President pro tem:

Approval of Senate MinutesSenators accepted Senate minutes of May 18, 2009 with minor edits.

 

ROLL CALL:  Following the completion of old business, Liao-Troth called the roll of the 2009-2010 Faculty Senate.  All who were about to be formally seated responded “present”.  Following roll call President-elect Daniel Larner proceeded with election of offiers: 

 

ELECTION OF THE 2009-2010 SENATE OFFICERS AND OFFICIAL SEATING

The Senate president-elect Daniel Larner presented his slate of Executive Officers for 2009-2010 and the Senate elected the voting members of the Executive Council as follows: 

Daniel Larner, President

Scott Pearce, Vice President and Parliamentarian

Chuck Lambert, Appointments and Elections Officer

Karen Stout, Secretary

Michiko Yusa, At-Large representative

Marsha Riddle Buly, Legislative Liaison 

Non-voting members of the Executive Council include:

 Steve Garfinkle, UFWW President

Roger Thompson, Chair of the Academic Coordinating Commission

Jeff Newcomer, Chair of the University Planning and Resources Council.

 

Other Items – Resolution Honoring Matthew Liao-Troth Senators resolved by acclamation to honor Matthew Liao-Troth, for his service to the faculty and to shared governance as President of the Senate.  As is traditional, Liao-Troth was presented with a framed copy of the Resolution, which was also read aloud by the 2009-2010 President Daniel Larner.  The text follows: 

“RESOLUTION Of the Faculty Senate of Western Washington University

For the Outstanding Service of Matthew Liao-Troth

“WHEREAS,  Matthew Liao-Troth has served as Western Washington University’s Faculty Senate President during the 2008-2009 academic year; and, WHEREAS,  Matthew Liao-Troth has proven to be an effective and judicious leader,

Who has served the University with dedication, integrity, and humor, And who has shown courage and vision in directing the Senate’s Deliberations on crucial issues throughout the 2008-2009 academic year; and

WHEREAS, the members of the Faculty Senate of Western Washington University are Grateful to Matthew Liao-Troth for his commitment to shared governance, to Broadening faculty participation in meaningful decision making

Throughout the University, and to making the Faculty Senate Of Western Washington University such a force for

Effective faculty governance, BE IT THEREFORE RESOLVED, By the Faculty Senate of Western Washington University, At its regular meeting of June 1, 2009, that Matthew Liao-Troth be and hereby is HONORED for his outstanding service as Faculty Senate President from June 24, 2008 to June 22, 2009.”

 

Items from the Administration 

President Shepard added his thanks to the Senate’s expressions of appreciation for the work of Liao-Troth.

·   Shepard reported  that the final budget is ready for the Board of Trustees.

·   Provost  Murphy reported that early registration has gone more smoothly than might have been expected despite 1900 freshmen who had not completed enough coursework to become sophomores.  Only five sections have needed some adjustments.  Most freshmen have gone home for the summer with their schedules set up for Fall quarter.  Murphy expects that any other difficulties will work themselves out during add/drop week.  

·   Murphy reported he is “digesting” a long list of reports due to the legislature that include cost audits, performance agreement discussions, accountability measures, some of which are old and some are new reporting targets.  Murphy is preparing lists of these obligations.

 

Items from Associated Students Vice President, Academics

Ramon Rinonos-Diaz, newly elected Associated Students Vice President, Academics, expressed appreciation to the Senate for welcoming him warmly to the first of many meetings in his new role.

 

Items from UFWW 

Bill Lyne, President UFWW, welcomed Steve Garfinkle, newly elected President of UFWW.  Lyne also thanked Liao-Troth for the tremendous amount of work that went into the new faculty handbook alignment with the faculty contract ensuring the smoothest transition in the State.

Thomas Downing Honored

Senators resolved to honor and thank Thomas Downing (moved by Spencer Anthony-Cahill, seconded by Chris Suczek) for his service on Academic Coordinating Commission for over nine years and most recently as chair of the University Planning Council for the past three years.  Downing helped the UPC in its transition to a new committee.

Senators honored Thomas Downing by expressing appreciation for his long years of service also as member of the Senate Executive Council.

Constituent Concerns

Senators reported on the following concerns from constituents:

·   ATUS failed to notify faculty in a timely manner that Blackboard was dysfunctional.

·   The time chosen to repair the bricks in front of Parks Hall was inopportune and has caused access problems.

Agenda Items: 

Standing Committee Minutes – Reading and Acceptance (Exhibit B)


 

 


 

Committee

Date

Topic

Academic Coordinating Commission

5/12/09

Appointments; E-Forms; Graduation Honors

Academic Technology Committee

5/6/09

STF; Email Migration; Helpdesk; Swine Flu; Miller Hall

University Planning Council

5/6/09 -  5/20/09

Budget; Conclusory Notes

 

APPOINTMENTS AND ELECTIONS –Chuck Lambert, Appointments Officer

In a single motion Senators appointed faculty to the following committees: 

Faculty Senate:  Elizabeth Stephan, Library, replacing Stefanie Buck. Academic Coordinating Commission (2 yr):  Tracy Thorndike-Christ; Yvonne Durham; Mark Kuntz; Cynthia Camlin (replacing Kristi Tyran, At Large, Fall and Winter, 2009-2010); Roger Anderson; Midori Takagi (1 year replacing J. Helling); Spencer Anthony-Cahill as Senator; James Hearne as Senator; David Shull.  Academic Technology Committee (2 yr) :  Derrick Mears; Michael Seilo (1 yr term); Kacey Morrow; Deepinder Bajwa; Gary Bornzin.  University Planning and Resources Council (1 yr): Scott Pearce, as Senator; Roger Anderson, as ACC Representative; Hart Hodges, CBE; Madge Gleeson, CFPA; Barbara Mathers-Schmidt, CHSS; Brad Johnson, CST; Larry Estrada, Fairhaven; Jean Melious, Huxley, Robert Lopresti, Library.  Senate Library Committee (3 yr):  Ron Helms Sociology; Jeanne Freeman, PEHR; Rae Lynn Schwartz Dupre, Communication; Shawn Knabb as Senator; Jeff Purdue, Library; Nicholas Wonder,  Finance & Marketing.  Other University CommitteesLGBT Concerns:  Brandon DuPont; Bridget Kelley; Diana Wright; Kathleen Kennedy; Raine Dozier; Kristen Larson; Craig Dunn.

 

DISCUSSION:

 

ACADEMIC FREEDOM ISSUES

Senators discussed academic freedom issues arising in connection with Michael Pollan’s Omnivore’s Dilemma.  The book had been slotted for reading programs at Santa Barbara and at WSU and then was withdrawn.

 

Main Points:

Some main points of the discussion included:

·      Do we have all sides of the story about whether or not certain universities have decided not to use the book in their reading programs?  There is reluctance to involve the Faculty Senate without complete information.

·      This particular kind of issue is very precious and reacting to cases regionally seems reasonable.  Where you feel you have enough information to act – you should act.

·      The question is who is going to stand up.  If the position is mandated by the kind of view of academic freedom that this university traditionally holds and we do not speak up, then who would speak up?

·      Would it be possible to draft wording to support academic freedom in general rather than supporting a specific case, especially since we may not be informed enough to issue specific statements on a specific case?  And going to a website and reading an article does not seem like very good scholarship at all. We need to have controversial issues discussed even if they offend certain people, but in this case we don’t have enough information.

·      Some Senators felt uncomfortable about attaching individual names to a generally drafted letter, particularly without knowing all sides of the story.

·      Others pointed out that if this decision not to use the book was based on financial decisions -- tight budgets cannot be used to hide censorship.

·      One Senator suggested that the Senate should send a letter to the administration to point out that the action might have the appearance of  an attempt to squash the discussion of ideas.  Kids have to be faced with challenging ideas, and learn to accept those ideas or challenge them.. Not to acknowledge the appearance of doing this is important or we will seem to be complicit in this.

·      Another Senator argued for the need to acknowledge specific cases.  As long as you are for something generally and that is the continued response, it is not supportive to the people who are genuinely under fire.  General halfway responses in some ways add to the problem.

 

 


 

 Following the discussion:

Senators passed a MOTION authorizing the Executive Council to investigate and draft an appropriate letter to the concerned universities on behalf of the Senate, with the proviso that the letter and rationale is shared and the Senate will solicit faculty comments before mailing. 

 

 

REPORTS FROM CHAIRS OF SENATE STANDING COMMITTEES

Senators reviewed the following reports from Standing Committee chairs:

 

Legislative Report, 2008-2009 -- John Purdy, Legislative Liaison

The year was an intensive one, given the budgetary woes of the state’s economy and the subsequent debate about budget cuts in higher education. Discussions about these began last summer, and grew in intensity towards the last weeks of the session. I met with legislators before the session, and spent 3-4 days each week in Olympia during the session, meeting with legislators, focusing upon both policy committees (higher education in both houses) and budget committees (ways and means). I testified for each.

I continued to serve on the Higher Education Coordinating Board’s (H.E.C.B) Advisory Council. Much of its ten-year Strategic Master Plan implementation was set aside due to budget issues, but its “System Design” moves forward, and I continue to monitor it.

                The C.F.R. bill dropped last year to put a faculty member on all boards of regents and trustees made its way through the House this session. After meeting with each member of the House Higher Education Committee, we asked a new representative, Scott White, to sponsor the bill. He did a masterful job of working it through the process, and it passed out of the House on a vote of 95-1. Last year, it did not make it out of committee. Presently, it is still in the Senate’s Higher Education Committee and the chair has stated that he will pass it out if we can get one more vote in favor. This will be a focus of the interim planning.

                Once more, the C,F.R. hosted a “Faculty Serving Washington” day on the hill, in a different format. Each institution produced a ten-minute DVD on faculty projects and we put this all together into a 60-minute version that played on continuous loop at our table in the Capitol. During the day, we met with almost every legislator, as well as the Lieutenant Governor.

The segment on Western faculty, edited and directed by Lisa Spicer in the Provost’s office, is a masterful film. We received funding from Steven Swann and have funds left to shoot interviews with five more faculty members, and all of these have been put on the university’s web site in streaming video. The series that will come from this is entitled: Faculty Focus.

One element of my work this session was out-reach to legislators with whom the C.F.R. has not usually met: those not on committees in education, and those who have not been supportive of higher education in the past. It was an attempt to find common ground, and the effort itself was well received by these individuals. They seemed pleased that faculty would meet with them without an agenda to press, and to offer faculty expertise if they should need it. The vote on the bill in the House, I believe, is evidence of the potential to build new in-roads in Olympia.

 

ACC End-of-year Report, 2008-09 -- Roger Thompson, Chair

Among the items accomplished or discussed during 2008-09 are:

1.  Re-organization and revision of the ACC Handbook Creating Curriculum at Western.  In conjunction with the continuing rollout of Western’s Web-based curriculum revision process (Word Document forms and e-sign routing forms) the revised handbook sought to present information needed by faculty (Chapter One), departments (Chapter Two), and personnel responsible for managing the paper trail (Chapter Three).  Revisions of ACC’s portfolio of forms continued throughout the year and included the introduction of hyperlinks providing explanations of required information in an interactive environment.  Information about these changes was conveyed to colleges and departments during spring meetings at Old Main.

2.  ACC, in association with the Vice Provost for Undergraduate Education, the Director of Institutional Assessment, Research, and Teaching, the Writing Assessment/Accountability Group, the Committee on Assessment, Teaching, and Learning, and General Education Requirements Committee, established a new Standing Committee, the Committee on Undergraduate Education, combining all the functions of these previous committees.

3.  ACC encouraged the Associated Students to carry out a survey of student opinion regarding the feasibility of on-line course evaluations.  This survey was done in December 2008.

4.  A discussion on course numbering policy for x17s, x37s, x45s, and x97s took place and will continue in 2009-10.  Other discussion items included: the “co-requisite” and “concurrent” designations for pre-reqs; establishing use of machine translations as an example of plagiarism; and concerns raised by the Registrar about academic policies (withdrawal privileges, graduation honors, repeat policy in GPA calculations, course attendance, and Fresh Start policy).  These discussions will continue in 2009-2010.

 

Annual Report of the Activities of the University Planning Council  -- Thomas Downing, Chair

In the 2008-09 academic year the now defunct UPC devoted its attention primarily to the budget crisis and to achieving its own state of "defunctitude" by proposing a charge to a new version of the UPC called the University Planning and Resources Council. Certain items such as getting acquainted with Dashboard (to facilitate decision making next year for the new committee) and improvements in the capital budget process, both small and large, though originally on the agenda for the UPC, were saved for the UPRC and its very different membership. The new committee will also consider the “white papers” on graduate study at WWU, extended education, international study, and allied health. Of considerable importance, the new committee is also poised to play a much greater role in the entire budget process at Western.

 

Academic Technology Committee (ATC) report to the Faculty Senate -- Steve Ross, Chair

The charge of the ATC is filled with words like reviews, assesses, advises, and recommends. A major portion of our time is spent in discussion with the leaders of the Information Technology (IT) function at Western, primarily Drs. John Lawson, CIO, and Frank Roberts, Director of ATUS. The communication is two-way, concerns and suggestions from the faculty are met with responses from the IT people, and their proposals are discussed by the faculty representative.

Among the topics of discussion this past year:

·         emergency preparedness and emergency response to persons (e.g., a shooter on campus), natural events (e.g., an earthquake), and illness (e.g., swine flu);

·         strategic priorities for technology expenditures – a notable item here was a recommendation to, and subsequent adoption by the Student Technology Fee Committee (STFC): monies for the upgrade of computer labs should be separated from the monies used for competitive proposals, with a different mechanism for analysis and determination of priority;

·         the movement of student and faculty email from the Titan server;

·         password change policies and procedures;

·         the need for greater care of data subject to FERPA, which will likely require some sort of encryption on user machines (this discussion has just started);

·         the anticipated impact of budgetary cuts on the ability of IT to meet service requests; and

·         technological support of distance learning.

The most specific output of the committee was our recommendations to the STFC – both concerning allocation of a percentage to lab upgrades as well as comments on the specific (non-lab) proposals. The final awards have been announced and the STFC’s recommendations closely followed ours.  Finally, the committee serves as a forum where constituent concerns can be addressed. Whenever possible, concerns are forwarded to the chair prior to the meeting, and he then forwards them on to the IT staff, often with the result that the answer is known by the time of the meeting.

 

Senate Library Committee 2008-09 Session  -- Ronald Helms, Chair

The past year has been quite busy and has been marked by many changes and successful developments in and around the university library system.  First and foremost, we welcomed the new Dean of Libraries, Chris Cox, to the University and have worked with him and members of the library faculty/staff on a variety of projects: 

The library committee provides oversight and in that role has reviewed early stages of projects such as the Collections Project and the Learning Commons Project.  On another front, we formed a subcommittee to review and revise the process for distribution of library acquisition allocations.  We developed a full report, which recommended an empirically based model to supplement or to provide an alternative to the current allocation process.   After review from the full Library Committee, recommendations were presented to the full faculty senate during the spring of 2009.  This committee also provided input to the Dean in support of a thoroughly revised and updated Strategic Plan.  Along the way we have reviewed plans for reallocation of library physical space to accommodate the changing needs of students and faculty at WWU.  The library Committee has been involved in periodic review of processes relating to the reconfiguration of ATUS and its relationship to the physical library.  The library committee provided input into the upgrading of the university’s virtual environment to enhance availability of information, resources, and services in the places where people need it.  We provided input into decision making seeking to improve support for teaching, learning, and research in the university’s curriculum.  We have also been apprised of updated budgeting concerns as the university administration sought clarification of budget reduction scenarios.  In sum, the library committee has been quite active and busy in its oversight role throughout the past academic year.


 

Adjournment: 

Senators voted to adjourn at 5:20 pm prior to attending the President’s Dinner for the Senate which is scheduled to begin in the Solarium with a social hour at 6:15 pm.

Rose Marie Norton-Nader, Recorder, 6-1-09

 

                                                                                                __________________________

                                                                                                Karen Stout, Secretary 2009-10

 

FACULTY SENATE ROSTER 2009-2011

 

Faculty Senators whose terms end in 2011

 

 

Senate President 2009-2010

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Daniel Larner, Fairhaven

 

2

Branko Curgus

Math

A

P

 

President Pro Tem

 

3

Chris Suczek   ATC

Geology

A

P

 

Matthew Liao-Troth

 

4

David Hartenstine

Math

A

P

 

 

 

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Vicki Hsueh

Political Sci

B

P

1

Bruce Shepard, University President

P

7

Mick Cunningham

Sociology      

B

P

2

Dennis Murphy, Provost

P

8

Ryan Wasserman

Philosophy

C

P

3

Roger Gilman, Provost’s Council

--

9

Daniel Rangel-Guerrero

M&CL

C

P

 

 

 

10

Kristin E Denahm

English

C

P

 

Past Pres, Legislative Liaison,  ASVP

 

11

Michiko Yusa   At-Large Exec

M&CL

C

--

1

Matthew Liao-Troth, Pres Pro Tem

P

12

Erin Hazard

Art

D

P

2

Marsha Riddle Buly, Legislative Liaison 09-10

--

13

Shawn Knabb   Sen Libraries

Economics

E

P

3

Ramon Rinonos-Diaz, ASVP-Academics

P

14

John Feodorov

Fairhaven

F

P

 

 

 

15

Joanne Carney

Elem Ed

H

P

 

 

 

 

Faculty Senators whose terms will end in 2010

 

 

Guests, Recorder

 

16

Roger Anderson  ACC to UPRC

Biology

A

P

1

Steve VanderStaay, VPUE

P

17

James Hearne   VChair ACC

Comp Sci

A

--

2

Roger Thompson, Chair ACC

P

18

Robert Marshall

Anthropology

B

P

3

John Purdy, Legislative Liaison, Deputy 09-10

P

19

Scott Pearce  VP & Parl, UPRC

Lib  Studies

C

P

4

Jeff Newcomer, PP, UPRC Chair

P

20

Karen Stout   Secretary Exec

Comm

C

--

5

Garfinkle, Steve, UFWW President 09-10, Exec

P

21

Diana Wright

History

C

P

1

Rose Marie Norton-Nader, Recorder

P

22

David Meyer

Music

D

--

 

 

 

23

Madge Gleeson  UPRC mem

Art

D

P

 

Senators Present

26

24

David Gilbertson

Accounting

E

P

 

Absent or Excused

(4)

25

Mark Springer

Decision Sci

E

P

 

Ex Officio

2

26

Daniel Larner   Sen President

Fairhaven

F

P

 

Past President, Leg Liaison, Guests

16

27

Grace Wang

Env S

G

P

 

Recorder

1

28

Mary Lynne Derrington

Ed. Admin.

H

P

 

 

 

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

TOTAL PRESENT

45

30

Elizabeth Stephen

Libraries

 I

P

 

Date:  June 1, 2009

 

Senators present whose Terms End in 2009

1

Fewings, David

5

Larson, Nikki

2

Friesen, John

6

Lyne, Bill, UFWW Past Pres (Exec, not Senator)

3

Gogrof-Voorhees, Andrea

7

Reedy, Chris

4

Helms, Ron

8

Vulic, Kathryn