Index of Topics – January 11, 2010

                    Exhibit A:  For Approval  1/25/2010

Graduate Strategic Advisory Committee – MOTION

 

ByLaw 7.5 Library Committee Charge - Discussion

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – January 11, 2010

 

Call to Order

Daniel Larner, Faculty Senate President, called the 2009-2010 Senate to order at 4:02 pm.  Larner welcomed twenty-six (26) Senators, two (2) ex officio members, and four others (4) for a total of thirty-two (32) people.  (See attached roster). 

 

Items from the Faculty Senate President:

Approval of Senate Minutes - Senators accepted Senate minutes of November 23, 2009.

·         President Larner reported that the Senate is strong and its voice is solicited by the campus in matters of policy, procedure and strategy.

 

Items from the Administration

·         President Shepard reported there is no change in the projected budget cut to Western of $3.8 million in the second half of the biennium.  Shepard reported that the previous process will be reviewed, critiqued and implemented in order to come up with our adjusted budget. 

·         Shepard pointed out that there are four areas of focus with legislators: 1) Fight for the State need grant which has been decimated by the governor’s budget; 2) Find new unknown revenue measures in the State; 3) Obtain tuition flexibility locally before cuts increase in the future; 4) Seek management savings especially in those processes that need to be made more efficient, including capital projects.

·         Shepard would like the university to come forward with initiatives to show we are part of the solution, and which will become realized when the state turns around financially and is able to move these initiatives forward.

 

Other topics about which Senators questioned President Shepard:

Q:  How can legislature fund buildings in Cap Budget when we are cutting positions?  A:  Cap budget is planning out spending money over 20 or 30 years. 

Q:  Is switching to semesters to save money a good idea?  A:  Whatever calendar we are we always want to switch to another calendar.  The upfront investment is huge – reasons have to be academic.

Q:  As we get to the end of “bottom up” work on budgets there are decisions that will have to be made.  Is there a way to describe how those decisions will be made?  A: Most important step is to get involved at the beginning.  Least damaging options occur right at the beginning, not at the end.

Q:  At the unit level, were there any decisions to do pruning within that unit rather than cut across the top?  A:  A number of things were eliminated, certificates, areas of specialization.  Areas no longer relevant were pruned, but no major cuts were made. Cutting out big chunks still does not avoid the challenge -- do we cut the number of students?  Increase tuition?  Put students in bigger and bigger classrooms?  Serve people with cheaper and cheaper employees?  We have to take students and graduate them in time. What happens to the 100 students in that major that was chopped?  Last time it was a combination of things, and each one of those was damaged including time to degree and quality of classroom experience. By concentrating the pain to not weaken across the board, you weaken across the board anyway. We eliminated several moribund programs, and we found that the best students went out of state because all of the programs are so interrelated.  Let us make sure we are thinking deeply about the strategies and the pain. Program elimination and major reductions must be thought through deeply.


 

 

Q:  Has anyone proposed furloughs?  A: Nothing has been mentioned to Shepard about this; it makes no sense in the university environment.  It is better to take a temporary pay cut than to lose employees.  What happens if we cut one day a week every two weeks?  What happens to our credit awarding?  Furloughs make sense in a temporary crisis. This is not a temporary crisis and these would be a nightmare.

 

Other Report Items:

ASVP Academics:

·         Ramon Rinonos-Diaz reported the following: 1) On the Martin Luther King Holiday, 37 students will be going to Olympia for Lobby Day; 2) the AS is working on a written charge and membership; 3) the AS passed a resolution on gender inclusive housing and is floating options to better serve transgender students.

UFWW:

·         Steven Garfinkle, UFWW President, reported that the administration, other unions on campus and various other stakeholders that support lobbying efforts in Olympia are providing a good model for cooperation.  Garfinkle recommends visiting Bill Lyne’s blog on the UFWW.org website, and signing the home email log.

 

ACTION ITEM 

Formation of Graduate Strategic Advisory Committee – Discussion

Senators discussed the formation of the Strategic Advisory Committee with a rationale that such a committee is designed to look at the big picture of graduate study at Western and to suggest principles to guide the University in evaluating new and existing programs.  Such a task will be charged to the new committee while the Graduate Council continues to approve curriculum and to review proposed and existing graduate programs.   Senators suggested:

·         Whatever is proposed by the new program would have to go through the normal approval processes, including review by the Graduate Council and then eventually winding up in the Senate.

·         The two committees cannot be combined because there is just no way the Graduate Council has time to study the big picture while it is completely busy with reviewing curriculum and evaluating programs.  However some members of the Graduate Council serve on the white paper committee.

·         Dean Ghali had suggested that one way of solving the problem of colleges without a direct graduate program might be to have a representative voice from every college and the library on the committee.  Senators also discussed the presence of both a graduate and undergraduate student on the committee.

·         During discussion Senators moved to amend the charge to add several graduate students, up to three in number, but the motion failed.

·         Senators amended the charge to add one graduate and one undergraduate student and to provide that the GSAC should actively solicit viewpoints from the community of stakeholders.  This committee will sunset in two years from the date of the first meeting. 

 

MOTION:  Senators movedto adopt the formation of the Graduate Strategic Advisory Committee” (moved by Chris Suczek, second by Scott Pearce).  The Senate President called for a hand count and the MOTION PASSED with 22 in favor.  The text of the charge adopted by the motion follows:

The GSAC will conduct a strategic examination of graduate education at WWU, and identify the strengths, challenges, opportunities, and threats which confront the development of graduate education at WWU. GSAC should actively solicit viewpoints from the community of stakeholders.

 

The committee will generate general principles to guide the University in evaluating new and existing programs.  The committee will make recommendations jointly to the Senate and the Provost, concerning the adoption of these principles, and concerning changes in degree types or levels, or other directions for graduate study in which the committee believes the University should move.  The committee will not approve proposed programs or evaluate existing ones.  These remain functions of the Graduate Council, the ACC, and the Senate.   The Senate will forward any recommendations from the GSAC to the Graduate Council, ACC, UPRC and the Deans, and publish them on the Senate’s and the Provost’s website.  Any action on GSAC recommendations remains the responsibility of the existing governance structure.

 

MEMBERSHIP

 

·         The Senate will approve one faculty representative from each of the Colleges and the Library appointed by the respective college or library faculty governance body for the term of the committee.  (8) 

·         The Provost and Faculty Senate will jointly select and appoint an (additional) faculty member to serve as GSAC’s chair for the term of the committee.  (9) 

·         The Dean of Graduate Studies and the Vice Provost for Undergraduate Education will serve as voting members, ex officio. (11)  

·         One undergraduate student to be appointed by the AS. (12)

·         One graduate student to be appointed by the new graduate student organization.  If that body is not yet formed, one graduate student to be appointed by the AS. (13)

 

This committee will automatically sunset at the end of two years (reckoned from the date of its first meeting), unless renewed by agreement of the Provost and Faculty Senate.

-end

 

Agenda Items: 

 

Standing Committee Minutes – Reading and Acceptance


 

Senate Standing Committee

Date

Action

Academic Coordinating Commission

11/17/09

ACCEPTED.  Discussion of Fairhaven Transcripts; 2 and 3-year  Rule

Academic Coordinating Commission

12/1/09

ACCEPTED.  Election of Jim Hearne as Chair

University Planning & Resources Council

11/18/09

 

 

 

ACCEPTED.  President Shepard on Budget Processes

Academic Technology Committee

11/18/09

   ACCEPTED.  STF Funds for lab upgrades

Academic Technology Committee previously postponed

10/21/09

  ACCEPTED.  Outsourcing Email section revised

APPOINTMENTS AND ELECTIONS – Chuck Lambert, Appointments Officer

o   To Academic Coordinating Commission:  Robert Stoops, Wtr-Spr 2010 for Roger Thompson

o   To University Planning and Resources Council:  Ron Riggins, for Larry Estrada, Fairhaven, Wtr Qtr

 

VACANCIES

o   Assessment Advisory Committee:  2-3 faculty, any area, to meet several times each term, and to assist Steven VanderStaay, VPUE,  in the draft of the campus assessment plan.

o   Graduate Strategic Advisory  Committee:  one faculty representative from each of the Colleges and the Library appointed by the respective college or library faculty governance body  (see charge below).

2010 Senate Election Schedule for online voting will be voted on for approval at the next meeting. The final meeting of the Faculty Senate will be held on May 24, 2010.

 

 

BYLAW 7.5.  Senate Library Committee

·         Senators reviewed draft changes to ByLaw 7.5 Senate Library Committee which included adding a representative appointed by the faculty governance body of each college.   Chris Cox, who was present, emphasized the importance of having a voice from every stakeholder at the table.

·         Senators will cast a first vote for the charge at the next meeting.  Following announcement of the change in bylaw 7.5 to the faculty a second vote will be held in the Senate.  Following approval the bylaw change information will be forward to the Board of Trustees.

 


 

 

Adjournment: 

Senators moved to a faculty caucus at 5:36 pm following a short break and then adjourned at 5:49 pm.

Rose Marie Norton-Nader, Recorder, 1-11-2010

 

                                                                                                __________________________

                                                                                                Karen Stout, Secretary 2009-10

 

 

 

 

FACULTY SENATE ROSTER 2009-2011

 

Faculty Senators whose terms end in 2011

 

 

Senate President 2009-2010

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Daniel Larner, Fairhaven

 

2

Branko Curgus

Math

A

P

 

Past President

 

3

Chris Suczek   ATC

Geology

A

P

 

Matthew Liao-Troth

 

4

David Hartenstine

Math

A

Exc

 

 

 

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Vicki Hsueh

Political Sci

B

P

1

Bruce Shepard, University President

P

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

Exc

8

Ryan Wasserman

Philosophy

C

Exc

3

Roger Gilman, Provost’s Council

P

9

Daniel Rangel-Guerrero

M&CL

C

P

 

 

 

10

Kristin E Denham

English

C

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa   At-Large Exec

M&CL

C

P

1

Matthew Liao-Troth, Senate Pres 2008-09

--

12

Erin Hazard

Art

D

P

2

Marsha Riddle Buly, Legislative Liaison 09-10

Oly

13

Shawn Knabb   Sen Libraries

Economics

E

P

3

Steven Garfinkle, President, UFWW

P

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Joanne Carney

Elem Ed

H

P

 

 

 

 

Faculty Senators whose terms will end in 2010

 

 

Guests, Recorder

 

16

Roger Anderson  ACC to UPRC

Biology

A

P

1

Chris Cox, Dean of Libraries

P

17

James Hearne   VChair ACC

Comp Sci

A

P

 

 

 

18

Robert Marshall

Anthropology

B

P

 

 

 

19

Scott Pearce  VP & Parl, UPRC

Lib  Studies

C

P

 

 

 

20

Karen Stout   Secretary Exec

Comm

C

P

 

 

 

21

Diana Wright

History

C

P

 

 

 

22

David Meyer

Music

D

--

2

Rose Marie Norton-Nader, Recorder

P

23

Madge Gleeson  UPRC mem

Art

D

P

 

Senators Present

26

24

David Gilbertson

Accounting

E

P

 

Absent or Excused

(4)

25

Chris Sandvig for Mark Springer

Decision Sci

E

--

 

Ex Officio

  2

26

Daniel Larner   Sen President

Fairhaven

F

P

 

Past Pres, Leg Liaison, UFWW, ASVP

  2

27

Grace Wang

Env S

G

P

 

Guests and Recorder

  2

28

Mary Lynne Derrington

Ed. Admin.

H

P

 

 

 

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

TOTAL PRESENT

32

30

Elizabeth Stephen

Libraries

 I

P

 

Date:  January 11, 2010