Index of Topics – November 8, 2010

         Exhibit A:  For Approval 11/22/10

Library and Music Library Task Force – Brian Burton, Chair

 

Science & Technical Services Task Force – Brad Johnson, Chair

 

Combined Fund Drive – Sara Wilson, Special Asst to VP Student Affairs

 

Revised Strategic Plan – Jeff Newcomer, Chair, UPRC

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – November 8, 2010

 

Call to Order

Senate President Scott Pearce called the 2010-2011 Senate to order at 4:02 pm.  Pearce welcomed twenty-eight (28) Senators along with sixteen (16) others for a total of forty-four (44) .  (See attached roster).

 

Items from the Faculty Senate President:

Approval of Senate Minutes:   Senators accepted the Senate minutes of October 25, 2010.

Report from Senate President Scott Pearce:  Pearce reported that meetings on the White Paper on Nursing will happen this Fall, and meetings on International Studies will happen in January.  The Senate Library Committee plans to work again on a new charge to develop the role of the committee within the Library as well as interaction with other governance units.

Response to previous Constituent Concerns:   Pearce reported:

Ø  Departmental web pages should list the protocol for local wait listing procedures, to ensure fairness to students.

Ø  There are new signs requiring bicycle dismounting at certain times and places, and rules for skateboarding, and the rules are supposed to be enforced by the green coats.  Current bike routes near Red Square are dangerous to pedestrians.  Scott Pearce and Bradley Howard will invite Randy Stegmeier to join them on a tour of the dangerous bike routes and additional pathways where bicyclists are endangered by motorists.

Ø  Provost Riordan will ask Steve VanderStaay to look at test scanning issues including the price of Scantrons.

Ø  Spam filters and other junk mail issues are being reviewed through ATC.  John Lawson reported that we throw away over 90% of the email that hits our initial servers because it is all spam.  Then the client filters manipulate remaining email according to individual preference.

Ø  Pearce encouraged faculty to complete the HERI Survey.

Items from Administration and Others

·         President Shepard reported on news from the recent elections where initiatives have taken away the State’s ability to control the fiscal power of the legislature.  Shepard expects November revenue forecasts soon and that these will predict several tough years ahead.  Shepard has already begun meeting with legislators, and planning aggressive alumni action to counter adverse fallout to the university.

·         Shepard is still getting feedback prior to making a decision on the Music Library.  Shepard stated that the decisions made by himself and the provost have to be based on a clear-eyed understanding of what will best maintain the mission and quality of the university.

·         Shepard pointed out the irony of variable costs which vary from major to major.  Legislators want high tech, high demand fields, yet large numbers of students with low-cost majors, such as English, are subsidizing those in more expensive high demand fields.  While 12,500 is our FTE that is State supported, we really serve about 15,000 students.

·         Vicki Hamblin reported on behalf of Steve Garfinkle, UFWW President, that there were still seven days for faculty to take the five minute survey that will guide the team in its many hours of preparation for bargaining the next contract.  Faculty who still need a survey can contact Jeff.Young@wwu.edu.

·         Ramon Rinonos-Diaz reported that 1230 ballots had been returned via the balloting box on campus on election day.  The AS is reviewing seven of its committees according to its TAP protocol and is devising an AS Strategic Plan. Huxley and CST are asked to forward the names of graduate students as nominees for graduate student involvement in the AS.

 

PRESENTATIONS:   Report of Library and Music Library Task Force – Brian Burton, Chair

 Senators heard Brian Burton report on the Music Library Task Force’s process for collecting and analyzing data without making a final recommendation.

·         Burton reported that the task force reviewed a SWOT analysis of six options, and engaged in a good and fruitful discussion in putting together those analyses. The draft will be reviewed by UPRC this week; it is a major item on their agenda.

·         Burton announced that he wants to publicly say that he has been very impressed by task force dedication.  This was a necessary but expansive charge that required a lot of work in a short period of time.  The task force members were extremely positive and civil toward each other. There were very good conversations with lots of questions answered.  The report was put together with no real discord in our conversations, and Burton commends the members for the job well done.

·         After presentation to UPRC there will be more discussion, and the final report will be delivered to the Provost on November 19th.

·         Burton replied to a question regarding a clear winner that there is no clear winner among the six options at this point.  Burton’s task force is not making a recommendation.  Bruce Shepard has asked for an analysis, and not for a recommendation, and people can read into the data and the criteria.  Shepard will ask Provost Riordan for the recommendation

 

Report of the Science and Technical Services Task Force – Brad Johnson, Chair

 

Brad Johnson’s report from the STS Task Force concluded that STS can continue to operate pretty much the same as before the cuts, but that this needs to be reviewed again in one year.

Ø  The acute need to restore the budget for consumable items has been addressed by an agreement in principle to restore funding for this part of the budget. Testimonials from major granting agencies cite the attractiveness of Western because of its internal STS support. STS is a far reaching organization and plays a role in many departments not only in the sciences but across Huxley, CFPA, CHSS, the Physical Plant, Admissions, and Student Services.

Ø  Many faculty responded to task force and it became clear that one of the major reasons faculty came here was the balance between research, technical and scholarly services.  Western is a unique place and does not have to outsource because there is an institutional source for service.  There is a lot of informality in how STS operates in partnerships with local services where people get on the phone and ask for help; however it is hard to account for all of that since it is so informal.

Ø  Other recommendations included getting a work-study student interested in the area, get them involved in sophomore year and make good use of them then for 3 years.  One critical area lost is that of original design and construction of electronic equipment.  While not as critical as repair and maintenance, this is very costly.  The hope is that another staff member might be trained to do some of the design short term.  Larger projects might have to be outsourced for the time being.

Ø  In the bigger picture the model of STS as it has grown is actually pretty good.  However it might be more effective to have the reporting chain go directly to the provost. Data on the position of director needs to be provided.

Ø  The Task Force recommends that further cuts to shops be avoided, because this would cause significant shifts in culture at western.  In the next five years important to hang on to services, especially the machine shop which would be prohibitively expense to outsource. 

Ø  Johnson expressed thanks to STS Task Force contributors including David Hartenstine and David O Wallin.

Ø  Steve Sulkin is chair of the STS Task Force reviewing “chargebacks” and it is considering four different models.  Recommendations mirror the STS task force in many ways. 

Ø  Spencer Anthony-Cahill reported that the Dean is in agreement with simple short term system of having colleges come up with money, about $15,000, in order to preserve the vital research culture and close collaboration with students.  In the future we ought to gather data to find out the cost of implementing a more sophisticated chargeback system. 

Ø  Mike Mana added that federal funding agencies love that we have a shop here and Western is in the top 25 of many hundreds of PUI because of this institutional support.  Will we have time to adjust our grant requests with the changes?  Mana added that one of the main reasons people come here is because we have this institutional support, and many will stay if you keep it, and leave if you don’t. 

Ø  Catherine Riordan thanked both Brian Burton and Brad Johnson for all the work done in such a short period of time, and appreciated their willingness to “do the right thing”.

 

Combined Fund Drive – Sara Wilson, Special Assistant to the Vice President for Student Affairs.

Senators heard Sara Wilson, Special Assistant to Vice President for Student Affairs, encourage faculty to donate to the Combined Fund Drive on the web.   If you give to a charity not currently listed in the Combined Fund Drive you can invite that charity to join.  Other information for donors:

1)  Some charities exist solely through the Fund Drive. 

2)  One of the advantages to contributing to the combined charities is that they get their money in quarterly checks.  The charities can plan ahead when they know how much money will be coming in each year.  The administrative fee taken off the donation is offset by the fact that quarterly checks are far more efficient than the many individual checks that might have to be cashed.

3)  The administrative fee is expected to be lowered because of better use of technology and the charity does not take the full hit of that fee.  Money sits for a while and gains interest every quarter.  In addition any individual who gives without specifying to which charity has it passed back out to all charities.

4)   You can register yourself as a donor online and adjust your donations any time during the year.  These are tax deductible, and the report is available.  You can still do a paper form if you prefer.

 

Constituent Concerns.

Constituents mentioned several issues:

1)   Ongoing problems with Blackboard (Bb) include the deletion of an entire course in extended education; is there consideration for reviewing implementation of Bb or use of alternative programs?

2)   Is there an implemented process for reviewing proposed graduate programs when the majority of faculty teaching the programs are non tenure track? 

3)   Difficulties crossing campus mentioned earlier may discourage bicyclists from using this form of alternative transportation.

 

STANDING COMMITTEE MINUTESReading and Acceptance (Exhibit B)

 

Committee

Date

Topic

University Planning & Resources Council

10/13/10

ACCEPTED.   Review of Strategic Plan

University Planning & Resources  Council

10/27/0

ACCEPTED.   Review of Strategic Plan

Academic Coordinating Commission

10/19/10

ACCEPTED.   Strategic Plan; Motion on Provost vote

Academic Technology Committee

10/6/10

ACCEPTED.   Budget; Network Switches; VOIP

Senate Library Committee

5/19/10

ACCEPTED.   Discussion & Reports

Senate Library Committee

6/2/10

ACCEPTED.   Planning next year’s agenda

 

 

 

DISCUSSION

UPRC implementation of suggested revisions to the Strategic Plan: – Jeff Newcomer, Chair 

Senators reviewed the latest draft of the Strategic Plan in which UPRC had implemented recommendations from attendees at the General Faculty Assembly, and from UPRC constituents.  The new draft has a “sidebar” that incorporates core values and is more assertive in how the liberal arts and intellectual rigor are important identifying characteristics of Western.  Senators expressed appreciation for saying what we really want to say about ourselves, our commitment to the liberal arts and excellence in scholarship and teaching, and as an institute where research engages undergraduates.

·         Senators applauded Jeff Newcomer for his leadership in the new draft of the Strategic Plan which will be reviewed once again this week in UPRC.  Senators expressed particular appreciation for the values listed in the sidebar.

 

President Pearce reminded Senators that the draft governance guidelines would be discussed at the next Senate meeting. 

 

Adjournment:  5:49 pm. – Rose Marie Norton-Nader, Recorder

 

 

David Hartenstine, Secretary, 2010-2011

 

FACULTY SENATE – ROSTER 2010-2011

 

Senators whose terms end in 2011

 

 

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Senate President 2010-2011

2

Branko Curgus

Math

A

P

 

Scott Pearce, Liberal Studies, President

3

Chris Suczek  

Geology

A

P

 

David Meyer, Music, Vice Pres. and Parliamentarian

4

David Hartenstine, Secretary

Math

A

P

 

 

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Ron Helms, (for Vicki Hsueh)

Sociology

B

P

1

Bruce Shepard, University President

P

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

P

8

Ryan Wasserman

Philosophy

C

P

 

John Lawson, VP Telecommunications & CIO

P

9

Daniel Rangel-Guerrero

M&CL

C

--

3

Roger Gilman, Dean, Fairhaven, Provost’ Cncl

--

10

Kristin E Denham (D. Meyer)

English

C

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa

M&CL

C

P

1

Daniel Larner, PastPres, Exec NV

P

12

Lesley Sommer ( Erin Hazard)

Music

D

P

2

Marsha Riddle Buly, LegLiaison10-11. Exec

--

13

Shawn Knabb

Economics

E

--

3

Vicki Hamblin for SGarfinkle, UFWW VP

P

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Kate Wayne, Fall Qtr (Joanne Carney)

Elem Ed

H

P

 

 

 

 

Senators whose terms end in 2012

 

Guests

16

David Bover

Comp Sci

A

P

1

Jeff Newcomer, Chair UPRC

P

17

Jackie Caplan-Auerbach

Geology

A

P

2

Roger Anderson, Chair ACC

P

18

Kathleen Saunders, ACC

Anthropology

B

P

3

Sara Wilson, Special Asst to VP Student Affairs

P

19

Scott Pearce, SenPres, UPRC

Lib  Studies

C

P

4

Debra Jusak, Special Assistant to the Provost

P

20

Karen Stout  

Comm

C

P

 

Marian Ritter, Library

P

21

Bradley Howard

Journalism

C

P

 

Burt Lonberg, WFront

P

22

Sheila Webb

Journalism

C

P

 

Brad Johnson, Physics Astronomy

P

23

Penny Hutchinson

Dance

D

P

 

Grant Donnellan, Music

P

24

Cynthia Camlin

Art

D

P

 

Brian Burton, Dean, CBE

P

25

Mark Springer

Decision Sci

E

P

 

Rose Marie Norton-Nader, Recorder

P

26

Steve Henson, At Lg Exec

Economics

E

P

 

Ø  Senators Present

28

27

David O Wallin

Huxley

G

P

 

Ø  Absent or Excused

(2)

28

Sandra Daffron for Donald Larson

Woodring

H

P

 

Ø  Ex Officio

3

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

Ø  PPres; Leg Rep;UFWW; ASVP

3

30

Paul Piper

Libraries

I

P

 

Ø  Guests and Recorder

10

 

DATE:   November 8, 2010

 

TOTAL PRESENT:

44