Index of Topics – April 5, 2010

                                    Exhibit A:  For Approval 4/19/ 2010

Capital Planning Process:  Rick Benner, Francis Halle

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – April 5, 2010

 

Call to Order

Daniel Larner, Senate President, called the 2009-2010 Senate to order at 4:03 pm.  Larner welcomed twenty-six (26) Senators, and eight (8) others for a total of thirty-four (34) people.  (See attached roster).  President Shepard was ill today.

 

Items from the Faculty Senate President:

Approval of Senate Minutes - Senators accepted Senate minutes of March 8, 2010 as written.

Report from President Daniel Larner:

o   President Larner reported that he is not working on the possibility of reconciling the President’s program elimination policy with the faculty handbook, but instead is drafting a proposal to include more significant input from faculty governance on when such a policy would be triggered. Larner added that the compromise must be broad enough so that faculty are involved and not just the Senate President, for example, and there must be a reasonable expectation of complete confidentiality.

 

o   President  Larner proposed ideas for the spring Senate agendas, one of which will include discussion of the General Studies program, as well as the White Paper for Extended Education and Summer Programs.

 

Items from the Administration:

·         Provost Riordan reported that the legislature may make a decision on the budget in the coming week. Riordan and the Vice Presidents have been working on proposals to protect the units from larger cuts, and she is impressed by the level of creativity involved.  Greater cuts are proposed than it is hoped will be necessary to take.  If the cut is smaller UPRC will be influential in advising the president and others of priorities. Riordan added that proposed reductions attempt to sustain student access to classes.  Riordan added that self-sustaining resources will be more important than ever before and may differ across disciplines.

·         Riordan addressed the access issue and the need to enable students to be successful in shorter periods of time, and to avoid roadblocks to graduation through improved advising.  Riordan spoke about policy changes that may prevent students from retaking class an unlimited number of times to attempt to improve the grade. Riordan acknowledged the value of Western’s upper division classes and the need to find new ways of collaborating across disciplines, greater support for EESP, longer term contracts for limited term faculty, and other innovative arrangements to avoid damage to the great job Western does at the junior and senior level.

·         Riordan expects completion of the data warehouse this summer, with enhanced information available to faculty and administrators. 

·         Riordan is conducting a search for the new director of EESP, and for a special assistant to the provost, the latter a 12-month faculty position that may include teaching.

 

Other Report Items:

Legislative Liaison:  Marsha Riddle Buly, Legislative Liaison:

·         Reported that faculty are encouraged to continue to lobby legislators.  Faculty are urged to view the TVW presentation “Inside Olympia” at which President Shepard and Bill Lyne, president of the United Faculty of Washington State appear with Mike Bogatay from the Washington Student Association.  The TVW interviews focus on the impact of Washington's cuts to higher education.  The interviews are in the Friday April 2 issue of Western Today; the link is http://www.news.wwu.edu/go/doc/1538/509739/  .

·         Encouraged faculty to show the video clip in the classroom as well as sending it to family, friends and neighbors.

 

Other Report Items:

ASVP Academics:  Ramon Rinonos-Diaz, Associated Student Vice President – Academics, reported:

·         The AS is assessing current AS offices and creating new ones involved in disability outreach and engagement programs;

·         There are 19 student candidates campaigning for seven positions on the AS, and faculty are asked to encourage students in their classes to vote;

·         Students interested in the trustee position can pick up a packet in AS504;

·         AS is reviewing the renewable energy fee.

 

PRESENTATION:

Senators heard a presentation on the new Capital Planning process from Rick Benner, Executive Director, Capital Planning, and Francis Halle, Director, Space Administration, Management.

§  Senators applauded Benner and Halle for an outstanding job in creating an open and transparent bottom-up process that is much more considerate of all the factors that go into project definition.  The new process enables better scope, technical vetting, and sharper estimates, to better deliver the project in the field. 

§  At the same time it was acknowledged that challenges still exist. During the implementation process greater communication with faculty is still needed.  Buildings remain “works-in-progress” long after they are built.  A process is needed to record original stakeholder ideas in order to provide benchmarking during construction and post-operative evaluation. 

§  Another benefit to the new elaborate planning process is the lasting relevance of the list of capital projects; those used as a starting point and that were not funded at first should still have relevance two years down the road. The completed list of approved projects will be presented to the Board of Trustees at the end of June, and will then be forwarded to Olympia in August. The process also reviewed the 10-year plan, with some significant reworking. Based on the historical levels of funding there are reasonable guesstimates that can be made as to what might be funded in the 2011-2013 biennium.

§  The Institutional Master Plan is a 10-year plan projected out over 5 biennia, and includes minor works requests.  Each one is reviewed during each biennial planning process for relevance.  Requests are initiated from the bottom-up and then go for forwarding through the Deans, Chairs and VPs to the Board of Trustees with review by UPRC along the way.  The Capital Planning Process is located on the web at http://www.wwu.edu/wwuarchitect/ and that link is also found on the Senate website for convenience.

§  Senators asked how project delivery will be improved, as some projects with problems have ramifications for years, such as the renovations underway in Chemistry.  Spencer Anthony-Cahill applauded Benner and Halle’s efforts, but hopes that the eventual delivery process also becomes more collaborative.

§  Benner and Halle responded that the AIC is being used as a case study to figure out a better delivery process, since we do not want to be in the business of building unusable spaces; rather we want them to be cutting edge learning spaces that are worthy of the State’s investment.

§  Anthony-Cahill pointed out that people involved early in the planning phase were not part of later changes.  Similar problems happened in the AIC – where after years of planning, there were changes made with serious impact, and faculty were not part of that decision-making.

§  Michiko Yusa pointed out problems with sound proofing in Bond Hall. If a film is being shown next door it is impossible to teach.  Halle asked to be notified about classroom performance because classrooms get reputations, and if acoustics need to be improved he keeps a list.

§  Jeff Newcomer added that an essential part is record-keeping. Too often when no minutes are kept at the meeting, there is no record of an agreed upon commitment, and then at later discussions everybody walks away with a different understanding of what happened originally.

§  Provost Riordan pointed out that Benner and Halle have been very engaged and have come up with a hugely improved “bubble up” process, and they addressed what had been a major issue – a lack of transparency. Benner and Halle are also bringing in an independent consultant for the AIC to see some issues that broke down and what those breakdowns were.  They also have more stakeholders involved right up front, including the deans and the provost.  It would be unrealistic to expect Benner and Halle to do more than they have already done.  Each stage will now be getting together for more process improvement and will strive to get the appropriate people at the table.

§  Halle added that we have to live with certain past decisions and do the best we can to improve things going forward.  The aim is to have these facilities become our best facilities.  This includes the remediation of certain classrooms.  Halle and Benner would like faculty to send them comments about issues that need to be addressed. 

§  Roger Anderson added that buildings simply become a “work in progress” such as the Biology building. It is impossible to get a building right the first time, especially through the planning process.  Many times people who made the plans have retired or are no longer part of it.  You just have to keep submitting requests to continue to improve the building.  For example in the past there have been some clever uses of minor cap moneys to make improvements; sometimes in two phases, and in Biology they are still happening 15 years after the building was built.

§  Jeff Newcomer added that Rick and Francis have created a process at great expense to their own work load to allow us to get a lot more involved in the process.  While some of the information was perhaps insufficient, it was available for everybody and there were multiple opportunities to get involved.  The stage is set for something that can work in the future.  Once we have a more stable 10 year plan, people will understand they have the opportunity to get involved if they so wish.

§  Newcomer mentioned that there were over 240 capital project proposals, and Benner and Halle had to take all of these, get up to speed and get everybody involved and do it in three months, a process that would normally take seven months at a minimum.  The planning process is moving in the right direction and this should be acknowledged.  It is the implementation process part that needs to be improved.

§  Michiko Yusa believes that any kind of feedback built into the end report will enable people to be happy at the end.  Halle added that in his experience post operative evaluations tends to placate people.  There has to be real relevance and you need to catch changes that are needed before the post operative evaluations. For example, the acoustical testing of classrooms needs to be done to a higher level of scrutiny and the acoustical criteria changed.  Standards and guidelines can be tweaked.

§  Halle addressed the classroom situation in Chemistry and suggested that if there is a lower population in some classrooms it might be possible to get movable chairs and tables.  Some of the computer tables can be customized and he has found sources to address some of the equipment problems.

§  Senators thanked Benner and Halle for their time.

 

STANDING COMMITTEE MINUTES – Reading and Acceptance (Exhibit B)

Academic Coordinating Commission

3/2/2010

ACCEPTED.  Vetting All University Programs; x97’s

Reviewing the meaning of Minor

University Planning & Resources Council

3/3/2010

ACCEPTED.  SPECIAL MEETING Audio cast – MOTION on Intermediate Cap projects.  Discussion on Minor Works.

University Planning & Resources Council

3/10/2020

ACCEPTED.  MOTION on 10-yr Plan; MOTION on Minor Works; Briefing on process

Academic Technology Committee

217/2010

ACCEPTED.  Ranking of 12 proposals

 

 

APPOINTMENTS AND ELECTIONS – Chuck Lambert, Appointments Officer

Senate Elections:  Ballots are open for the 2010-12 Senate elections until April 16th and faculty can vote via Blackboard.  Senators are asked to encourage constituents and colleagues to vote.

 

 

 

Appointment to GSAC

1)       LeAnn Robinson, Special Education, appointed by the Woodring governance body to GSAC.

2)      Roger Anderson, Biology; and Susan Mancuso, Educational Leadership appointed to serve as co-chairs of the GSAC.  The chairmanship is an appointment made jointly by the Provost and the Senate.

 

AdjournmentSenators voted to adjourn at 5:46 pm.

Rose Marie Norton-Nader, Recorder, 4-5-2010

                                                                                                ___________________________

                                                                                                Karen Stout, Secretary 2009-10

 

FACULTY SENATE ROSTER 2009-2011

 

Faculty Senators whose terms end in 2011

 

 

Senate President 2009-2010

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Daniel Larner, Fairhaven

 

2

Branko Curgus

Math

A

P

 

Past President

 

3

Chris Suczek   ATC

Geology

A

P

 

Matthew Liao-Troth

 

4

David Hartenstine

Math

A

P

 

 

 

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Vicki Hsueh

Political Sci

B

P

1

Bruce Shepard, University President

Exc

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

P

8

Ryan Wasserman

Philosophy

C

P

3

Roger Gilman, Provost’s Council

--

9

Daniel Rangel-Guerrero

M&CL

C

P

 

 

 

10

Kristin E Denham

English

C

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa   At-Large Exec

M&CL

C

P

1

Matthew Liao-Troth, Senate Pres 2008-09

P

12

Erin Hazard

Art

D

--

2

Marsha Riddle Buly, Legislative Liaison 09-10

P

13

Shawn Knabb   Sen Libraries

Economics

E

--

3

Steven Garfinkle, President, UFWW

--

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Joanne Carney

Elem Ed

H

P

 

 

 

 

Senators whose terms end in 2010

 

Recorder, Guests and Totals

16

Roger Anderson  ACC to UPRC

Biology

A

P

1

Rick Benner,

P

17

James Hearne   VChair ACC

Comp Sci

A

--

2

Francis Halle,

P

18

Robert Marshall

Anthropology

B

P

3

Jeff Newcomer, Chair, UPRC

P

19

Scott Pearce  VP & Parl, UPRC

Lib  Studies

C

P

 

 

 

20

Karen Stout   Secretary Exec

Comm

C

P

4

Rose Marie Norton-Nader, Recorder

P

21

Diana Wright

History

C

P

 

 

 

22

David Meyer

Music

D

--

 

 

 

23

Madge Gleeson  UPRC mem

Art

D

P

 

 

 

24

David Gilbertson

Accounting

E

P

 

 

 

25

Mark Springer

Decision Sci

E

P

 

 

 

26

Daniel Larner   Sen President

Fairhaven

F

P

 

Senators Present

26

27

Grace Wang

Env S

G

P

 

Absent or Excused

(4)

28

Mary Lynne Derrington

Ed. Admin.

H

P

 

Ex Officio

1

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

Past Pres, Leg Liaison, UFWW, ASVP

3

30

Elizabeth Stephen

Libraries

 I

P

 

Guests and Recorder

4

 

DATE:  April 5, 2010

 

TOTAL PRESENT

34