Index of Topics – September 27, 2010

                         Exhibit A:  Approved 10/11/10

Shared Governance: Brent Carbajal, Dean, CHSS

 

October Accreditation Report, Steve VanderStaay, VPUE

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – September 27, 2010

 

Call to Order and Welcome

Senate President Scott Pearce welcomed members of the 2010-2011 Senate to order at 4:01 pm.  Pearce welcomed twenty- seven (27) Senators along with fourteen (14) others for a total of forty-one (41) people.  (See attached roster).

 

Items from the Faculty Senate President:

Approval of Senate Minutes - Senators accepted the Senate minutes of June 7, 2010 as written.

Report from President Pearce -  Pearce discussed challenges ahead with the new and continued budget cuts.  Pearce stressed positive aspects in that shared governance has strong support from the administration; this means the university will have the faculty help build the strong framework along which the institution changes;  we have the agreement that shared governance will continue and expand.  Pearce encouraged faculty to participate as fully as possible in various committees, read materials and make objective and informed views as they deal civilly with thorny issues.

Pearce opened the floor to Jeff Newcomer who presented UPRC’S timeline for reviewing budget proposals as well as the deadline for a new university Strategic Plan.  Newcomer reported that despite time constraints the administration has made a good faith effort to listen to the concerns.  Newcomer offered this as an opportunity to organize and reorganize shared governance, ant that perhaps UPRC might be funded to participate in decision making over the summer.  A draft of the Strategic Plan will be presented to the Board of Trustees on October 7th, then posted for campus-wide feedback, including through general faculty assemblies.  Faculty are encouraged to discuss concerns and ideas with the UPRC representative from their college to meet the President’s goal of having a new draft Strategic Plan before Thanksgiving which will be presented to the Board the Thursday and Friday of exam week in December. In Winter Quarter UPRC will move into the budget process instituted last year.

Scott Pearce added that a second faculty assembly would concern how to get and retain top flight faculty and would be co-sponsored by the Senate and UFWW.

Items from Administration and Others

·         Provost Riordan reported that the excellent job done with capital project planning has ranked several of our projects including Carver Gym, classroom upgrades, and Fraser renovation the highest in the State.  Capital proposals will now be ranked by OFM and the HEC Board.  Special thanks to Rick Benner and Francis Halle.

·         Riordan presented actions taken as a result of the Governor’s August 2010 announcement that she would be withholding an additional $3.3 from the university, forcing an increased reliance on self-sustaining funding.  Deans and unit managers had to meet in early September before the quarter allowed for full faculty input. 

·         Riordan and the Deans have agreed when faculty lines open from retirements non tenure track will be funded. These will be eventually moved to tenure track, and placeholders are used for this in the 2011-13 budget.  Riordan has also increased numbers of TAs, and implemented block scheduling to help with bottlenecks.  Riordan cannot contribute savings from her area and has to float part of her programs with one-time dollars from the colleges.

·         Riordan expressed regret that quality programs have to be cut, and some good and longtime employees have to be let go, and asked for guidance from the UPRC and faculty to forward ideas to Provost@wwu.edu.  As the most efficient university and at the same time the lowest funded of any university in Washington, Riordan has as her main goal the protection of Western’s core mission.

·         Ramon Rinonos-Diaz, ASVP-Academics announced the AS website has about 100 jobs available for students that faculty can let their classes know about; the AS has registered 1200 students to vote; the AS would like to identify students with stories they are willing to share with legislators in Olympia.  Please email ASVP.gov@wwu.edu

·         Steven Garfinkle, UFWW President 1) commended President Shepard and Provost Riordan on their commitment to a timetable and plan for holding tenure track lines open; 2) announced this as a bargaining year for the faculty contract and the committee will begin meeting this week;  3) all faculty are asked to respond to an electronic survey about the contract that will be sent this Fall; 4) Garfinkle suggested that an elected faculty committee dealing with budgets and planning should exist in every college, in line with a desire for transparency and a bottom-up process.  Faculty can perform extra service by communicating issues with deans and other faculty.  Newcomer added that minutes of such committees could be provided to UPRC for information and to help it better perform its mission. The creation of faculty budget committees in each college would bring the university into compliance with the bargaining agreement.

 

Constituent Concerns:

 

1)  Problems with “wait listing” at the 300 and 400 level classes in the sciences;

 

2)  Considered effects on the community and fundraising in light of cutbacks to the Music Library:

Music Library:  David Meyer, Music, offered comments from students, faculty, and staff regarding a proposal that the Music Library would be dismantled and consolidated within Wilson Library.  Meyer pointed out that there was insufficient faculty input due to the last minute nature of the budget deliberations, and that this year the freshman classes in music are very strong, the music program is an area of expertise on the campus, part of the core quality of our mission, and a well known collegiate program across the country.  Meyer described the resources of the library which include bound scores and out of print books and recordings.  Without the specialized help of the music librarian student access to this information will be seriously curtailed.

Meyer noted that faculty has not yet had a voice in how to fix the problem and are willing to themselves sacrifice a lot to save the dismantling of the Music Library.  Meyer invited President Shepard and concerned faculty to attend the Music Department meeting at 1 pm on Tuesday.

Michiko Yusa urged caution and raised possible repercussions.  To dismantle the library is easy, but to reassemble it is very difficult.  Yusa reminded faculty of the grass roots nature of the Bellingham city music organization.  The Music Festival is known nationwide, and this action could alienate donors who give to the Foundation.

 

3) Renewed consideration of the “furlough”:

Furlough Spencer Anthony-Cahill asked about the feasibility of closing the university during Thanksgiving week.  Steve Garfinkle responded that faculty and staff would be disproportionately affected, and faculty would more than likely work anyway, but without pay.  Furloughs are not necessarily across the board and have to be bargained with each bargaining unit on campus.  Garfinkle reminded faculty that at Western they are in the lowest “quintile” in relation to peers and added that we should look for more creative ways to save rather than the difficult furlough idea.  Roger Gilman added that the current budget cuts are permanent to the base budget whereas a furlough merely takes off temporary money.  Lesley Sommer added that furlough in the Music Library might be a way to buy time in order to come up with better solutions.

 

4)  Effect of staff cuts on the use of grant-funded equipment in the Sciences:

Scientific and Technical Services.  David Wallin asked for reconsideration of the 29% cut in this area which entailed the loss of one long-term and very talented staff member.  The impact will be devastating to a wide variety of programs, as well as the inability to keep expensive equipment functioning.  The connected research contributes directly to the teaching program and requires the technical staff’s expertise.  Riordan added that we cannot use chargebacks in our grant funded projects, only fees. 

 

STANDING COMMITTEE MINUTESReading and Acceptance (Exhibit B)

 

Committee

Date

Senate Action and Topic

University Planning & Resources Council

6/2/2010

ACCEPTED.    Revise Strategic Plan - MOTION.   Processes

 

 

 

 

 

 

PRESENTATIONS:

Shared Governance:  Brent Carbajal, Dean, College of Humanities and Social Sciences

Senators heard Brent Carbajal, Dean, discuss the culture of shared governance in the College of Sciences and Humanities, including communications between the Faculty Affairs Council (FAC) and the Dean’s Advisory Council (DAC) (department chairs). Carbajal emphasized that strong involvement of the faculty in decision-making causes faculty to become even more interested and involved in governance.  If well structured it benefits the Dean and improves morale and engagement in the life of the college.   Large size of CHSS presents the challenges of accommodating broad reporting and connecting faculty on all levels. 

o    The Faculty Affairs Council (FAC) has representatives from 13 departments and 2 interdisciplinary areas with 3-year appointments.  The committee debates, discusses and evaluates among other things:  travel, evaluation for tenure and promotion and provisional leave.  The Dean sits as ex officio with no vote.  Carbajal brings issues for which he seeks advice.  Hearing discussions that take place informs the context for the approvals the committee makes.  When the committee approves an evaluation form he has already heard the discussion, input, editing, and conversations that have taken place.

o    The Deans Advisory Council (DAC) includes the Chairs and functions as the budget and planning committee. It gets the same exposure as FAC.  DAC is the principal planning group with FAC right below that.  Chairs on DAC are well aware of budget issues, whereas on FAC there may be members who are simply not interested, but they do get sucked into the conversation. 

o    Staff Managers.  The Assistant to the Dean runs management meetings to discuss issues with department staff and program managers.  Shared governance for staff is important, with a plugin there for students too.

o    Departments and colleges are informed from both directions. If every department has a rep on FAC everyone is better informed; this double pronged approach seems to function pretty well for us.  We also have a closed system Bb with discussion threads and information.  Carbajal is pleased with volunteers on as many as 75 committees annually.

o    Committees meet every other week;  FAC meets Tuesdays; DAC meets Thursdays, and many departments meet on Thursday also.  There is general reporting between the committees; the chair of tenure and promotion comes to DAC, and same with post tenure review.  DAC and FAC spent a year revising tenure and promotion forms.

o    Self-governance.  Senators commented that faculty meetings in departments were enriched to have a DAC, FAC, Senator and UPRC member present.  People feel less in the dark.  Serving on FAC along with curriculum committees helps prepare you to be chair and you take a different perspective on things.  Faculty on personnel committees have to be full professors.  Regarding problems that still need to be resolved, Carbajal plans to take to FAC the possibility of developing a kind of ad hoc budget advisory committee.  But at present he is very pleased, the work is not superfluous, and the active commitment to faculty governance is in place.  Some committees might need a few more people on them.  One Senator added that not only is this a mechanism for self governance, but it creates a mechanism and habit of self-governance.  You get in the habit of taking the responsibility for self governance.   You learn that through serving on committees, and FAC was a natural place for that to happen.  Creating a culture of faculty self-governance is important.  Also, the very large and diverse things people are doing on this campus are unknown until faculty serve and share information.

Pearce and the Senate expressed thanks to Dean Carbajal for his presentation.

 

October Accreditation Report – Steven VanderStaay, Vice Provost for Undergraduate Education

Steven VanderStaay, Vice Provost for Undergraduate Education, updated Senators on the many successful changes and accomplishments that went into the final report in preparation for meeting with accreditors this October.  See the full the report on the Provost’s website at: http://www.wwu.edu/provost/planning/documents/Preliminary_Response_ReportV8.pdf

 

An evaluator from the Northwest Commission on Colleges and Universities will be on the Western Washington University campus on Oct. 20 and 21 for a Focused Interim Evaluation site visit. Western’s recently completed Report, in conjunction with the evaluation visit, provides an opportunity to monitor the university’s ongoing efforts to fulfill its established mission and goals. The report reviews and evaluates Western’s progress regarding the four recommendations that were identified by NWCCU in the Spring 2008 Comprehensive Evaluation Report. The four recommendations are related to:

o     Transparency and faculty participation in resource decisions:  accomplished through the creation of the University Planning and Resources Council, new capital budget procedure, webcasting meetings, and other structural changes.

o      Assessment and general education:  accomplished through dissolving the assessment committee and the GER committee.  In its placed a much more active Committee on Undergraduate Education (CUE), and a committee assisting VanderStaay in advising and assessment.  All departments have to document assessment improvement, and with the help of CUE develop a program assessment model.  This includes learning objectives and competencies.   Western faculty did not adopt the AAUC competencies and prefer the Western General Education competencies which have been affirmed.  New proposed classes must demonstrate how they meet the appropriate competencies.  CUE has been working on how we evaluate how well students learn these competencies.

o     Library strategic plan:  A new plan completed under Dean Cox.

o     University’s governance structure:  Significant improvement through creation of UPRC in which faculty have greater say on the use of resources; the Senate President sits on the President’s cabinet.

 

The Report was completed during the past six months with contributions from a number of WWU constituents, including representatives from the University Planning and Budget Office; Space Administration and Management; Committee on Undergraduate Education; Office of Survey Research; Faculty Senate; Academic Coordinating Commission; the Accreditation Liaison Officer, and others.  VanderStaay asked that faculty review the report in order to be able to communicate with accreditors.  Senators applauded VanderStaay for a great job; this initial project has developed into a project that is very important to the university in the future.

 

APPOINTMENTS AND ELECTIONSChuck Lambert, Appointments Officer

To: Faculty Senate:  Kate Wayne, Elementary Education, for Joanne Carney, Fall Qtr;  Academic Technology thru 2012:  Derek Yip-Hoi, Eng Tech; John McLaughlin, Env Science; Senate Library Committee: Stanford Goto, Woodring, 2011; Kathryn Anderson, Fairhaven, 2012;  Doug Clark, Geology, 2011;  LGBT Advocacy Council:  Tim Fitzpatrick, Music, 2012.  Vacancy:  Associated Students Green Energy Fee Committee: 1 faculty thru 2012

 

Senators postponed discussion on the CFR bylaw.

Adjournment:  5:47 pm. – Rose Marie Norton-Nader, Recorder

 

 

David Hartenstine, Secretary, 2010-2011

 

 

FACULTY SENATE – ROSTER 2010-2011

 

Senators whose terms end in 2011

 

 

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Senate President 2010-2011

2

Branko Curgus

Math

A

P

 

Scott Pearce, Liberal Studies

3

Chris Suczek  

Geology

A

P

 

David Meyer, Music, Vice Pres. and Parliamentarian

4

David Hartenstine, Secretary

Math

A

P

 

 

5

Michael J Mana

Psychology

B

Exc

 

Ex Officio

 

6

Ron Helms, (for Vicki Hsueh)

Sociology

B

P

1

Bruce Shepard, University President

--

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

P

8

Ryan Wasserman

Philosophy

C

P

 

 

 

9

Daniel Rangel-Guerrero

M&CL

C

P

3

Roger Gilman, Dean, Fairhaven, Provost’ Cncl

P

10

Kristin E Denham (D. Meyer)

English

C

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa

M&CL

C

P

1

Daniel Larner, PastPres, Exec NV

P

12

Lesley Sommer ( Erin Hazard)

Music

D

P

2

Marsha Riddle Buly, LegLiaison10-11. Exec

P

13

Shawn Knabb

Economics

E

P

3

Steven Garfinkle, UFWW President, Exec

P

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Kate Wayne, Fall Qtr (Joanne Carney)

Elem Ed

H

P

 

 

 

 

Senators whose terms end in 2012

 

Guests

16

David Bover

Comp Sci

A

P

1

Jeff Newcomer, Chair UPRC

P

17

Jackie Caplan-Auerbach

Geology

A

P

2

Roger Anderson, Chair ACC

P

18

Kathleen Saunders, ACC

Anthropology

B

P

3

Brent Carbajal, Dean, CHSS

P

19

Scott Pearce, SenPres, UPRC

Lib  Studies

C

P

4

Steve VanderStaay, VPUE

P

20

Karen Stout  

Comm

C

P

5

Chris Cox, Dean, Libraries

P

21

Bradley Howard

Journalism

C

P

6

Dan Guyette, Dean, CFPA

P

22

Sheila Webb

Journalism

C

P

7

John Lawson, Vice Provost, Tele & Info Tech

P

23

Penny Hutchinson

Dance

D

Exc

8

Rose Marie Norton-Nader, Recorder

P

24

Cynthia Camlin

Art

D

P

 

 

 

25

Mark Springer

Decision Sci

E

P

 

Ø  Senators Present

27

26

Steve Henson, At Lg Exec

Economics

E

P

 

Ø  Absent or Excused

(3)

27

David O Wallin

Huxley

G

P

 

Ø  Ex Officio

  2

28

Donald Larson

Woodring

H

--

 

Ø  PPres; Leg Rep;UFWW; ASVP

  4

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

Ø  Guests and Recorder

  8

30

Paul Piper

Libraries

I

P

 

 

 

 

DATE:   September 27, 2010

 

TOTAL PRESENT:

41