Index of Topics – January 10, 2011

         Exhibit A:  For Approval 1/24/11

No hand delivery of Senate packets unless specifically requested – Vote

 

RESOLUTION honoring President Shepard and Provost Riordan

 

Presentation:  Redesigning the WWU home website – Marie Raney

 

Updating the Code of Faculty Ethics – Sue Guenter-Schlesinger

 

Guidelines on Shared Governance in Colleges - Discussion

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – January 10, 2011

 

Call to Order

Senate President Scott Pearce called the 2010-2011 Senate to order at 4:02 pm.  Pearce welcomed twenty-eight (28) Senators along with eleven (11) others for a total of thirty-nine (39) (See attached roster).

 

Items from the Faculty Senate President:

Approval of Senate Minutes:   Senators accepted the Senate minutes of November 22, 2010.

Items from Senate President Scott Pearce:

Vote to Eliminate Hand Delivery of Printed Agendas and Minutes

Senators voted to eliminate delivery of Senate packets and will print their own Agenda, minutes and exhibits which will be emailed as a PDF. Those who still wish a packet may request one.

.

Response to previous Constituent Concerns:

Pearce provided responses to former constituent concerns as follows: 

1) A General Faculty Assembly on the International White Papers will be held January 11 and 13 in SMATE 150 from 3 to 4 pm;

2) John Lawson is invited to report on Blackboard (Bb);

3) Rich Van Den Hul and Nancy Philips quickly responded to problems with building access buttons;

4) Senators will discuss priority registration for athletes when more data is available;

5) Attendance policies will be reviewed including proof of medical illness when students miss class or exams;

6) The provost is exploring ways of paying for Scantrons and seeking to clarify administrative titles in the colleges such as Assistant Dean.

 

Resolution Honoring President Shepard and Provost Riordan – David Meyer

Senators approved a Resolution proposed by David Meyer which publicly thanked President Shepard and Provost Riordan for their commitment to the practice of collaborative shared governance as exemplified by their elegant solution to preserving the Music Library.  Faculty approved the resolution by acclamation.

 

Items from the Administration

·         President Shepard reported that cuts to Western’s operating budget may reach 5 to 7%.  Shepard pointed out that state support had dropped below 30% to only $2900 per student.  Shepard supports UPRC’s processes in budget discussions.  Shepard noted that differentiation between the baccalaureates is one of the strengths in this State and bureaucratic attempts to make every school the same are damaging. 

·         Provost Riordan reported: 1) Francis Halle has acoustically improved 3 AIC classrooms; 2)  If faculty are disturbed by outside work while teaching the number to call is: 650-3420; with further concerns please email space.administration@wwu.edu.; 3) Riordan is conducting deans’ searches both for Woodring and College of Sciences and Technology with Senate help in recruiting faculty.

 

Other Reports

·         Steve Garfinkle, UFWW President, drew attention to http://www.ufws.org/blog which points out that it costs $14,000 to graduate a student in 2011 just as it did in 1991.  However cuts in State funding place a much greater burden on parents.  The WA system, among the most efficient in the country, is under assault as the State disinvests.

 

·         Ramon Rinonos-Diaz, ASVP-Academics, reminded Senators 1) that 55 students will travel to Olympia on Monday for Lobby Day to meet with legislators; 2) Green Fee applications will be sent out on January 18 and student employees will assist faculty and staff with proposals and advertising projects.

 

Presentation: Marie Raney, Manager, Academic Web, presented the process for delivering a new website main page this fall that will include themes as a first point of attraction to the University.  A second stage will develop an intranet or portal for specialized internal information, and departments will later be able to redefine their sites.  The platform will use Drupal, a content management system. Raney requests feedback through surveys and email as the yearlong task proceeds. 

·      Raney used a PPt presentation which asked “Why Redesign our Homepage?” and encouraged Senators to think about whether the site does its job – which is to enable people to find out who we are at Western. For many people the website will be their first look at Western and so it is our primary and most enduring marketing presence because it is the place people return to again and again to learn about Western.  We are marketing to prospective students, potential donors, and other visitors who wish to connect with WWU to get a job, attend events, or participate as family of a student.  Raney emphasized that the goal of the website is to grow our market and turn visitors into students and other supporters and that we do this by providing students with their own “story” and the website helps them understand Western and why it will complete their own story.

·      Raney moved on to the themes which are part of Western’s story:  an immersive and dynamic approach in everything we do, and additional adjectives such as engaging, inclusive, supportive, distinctive, adventurous and collaborative, to market to students that Western is the right school for them.  The very experience of using the site reveals a sense of place that is compelling to the student.  So the content must be both informative and compelling and feel like home.  Right now the web is just links and no stories; and the links are not about young persons as prospective students.  It is missing rich content to interest and attract today’s students. 

·      Raney described the current homepage as cluttered information much of which is solely of internal interest such as Web4U, registration, forms, etc.  These should all be on a separate “intranet” page designed for internal users which would provide links to Bb, Sharepoint, Western Today, and other special pages for internal audiences.

·      Raney anticipates a period of transition and training to get off the homepage and use the new site. Pages at the lower levels will involve faculty and faculty research, majors and degrees, information about amenities, and links to lower levels of pages.

·      The home page committee will include Steve Swan, Paul Cocke, Frank Roberts, John Lawson and the working committee which will include Matthew Anderson, John Farquhar and Marie Raney from ATUS, Josh Parris from Admissions, Andrea Peterson, Libraries, and John Thompson, U Comm.  Raney also listed the technical and production people and an advisory committee which will include faculty and people from BFA and Student Affairs, professional and classified staff, and students.  The timeline for production includes dates for testing features, look and feel, model, and get a new home page which will go live by September 1, 2011, with continued improvements after that.

Senators Comments

·      This is the first point of contact for prospective faculty member we are recruiting as well as students.  We need to get a significant amount of attention in this process.  The web now allows candidates to become intimately familiar with us.  Raney:  The medium is the message, and we are two generations out of date. 

·      The homepage might be a tool for recruiting more students, but it seems odd if we suddenly get far more students than we can handle.  Raney:  Top tier students are dropping off, and we want to make sure we attract students we want who want us.  High school graduation rates have leveled off and started to drop.  We are trying to get more out-of-state students.

·      Faculty used to make their own websites and update their own sites, for example by posting syllabi and publications -- how can this be done?  Raney does lots of one-on-one classes on the web and there are talented students who help people all the time with this.  There will be departmental sites and possibly personal sites in the future. 

·      Students are going to get excited about page one, and find that departmental sites are not yet updated.  Is there some kind of first cut that looks good for all departments, and then a deeper link to departmental pages?  Raney will first deliver a list of all the majors so everybody knows what we offer and how to get it. Next will be departmental sites and then a trickle down to the faculty sites.  The first question students ask is not what department or college, but what degree are you getting.  The intranet is more inclusive of current students with the sites they visit more frequently.

·      New faculty are looking for different things than prospective students.  Marketing tools can be really frustrating to search and it is nearly impossible to dig down to the real stuff.  It is really important to acknowledge that prospective faculty and certain more informed students will want to go deeper, to departments and see who are the faculty.  Raney:  One faculty research tool is “Query” that can look up faculty work, videos, research, etc., which are considerably important but somewhat underexposed right now.  When there is a big leap to that department site that has not been updated it actually looks bad.  Our push next year will be to give all departments a new template. 

·      We also want to recognize that faculty at other universities want to research us, as we do them, what they are teaching, etc.  For us to be cutting edge we want our colleagues to be easily accessing the site.

Raney hopes that faculty will continue to email her with questions and concerns.

 

Revising the Code of Faculty Ethics Sue Guenter-Schlesinger, Vice Provost, EEO, encouraged Senators to clarify Western’s policy surrounding consensual romantic relationships between professors and students which presently prohibits supervising a person involved.  Some universities prohibit such relationships completely lest a sexual harassment case could develop.  Faculty should send recommendations on policy to Scott Pearce.

 

Constituent Concerns included the following: 

1) Is there a plan for students with marginal GPAs who are forced into General Studies to graduate as the budget shrinks seats, particularly in Chemistry?

2) Is there a way to force students with 200 or more credits (and priority registration) to graduate now and make room for sophomores and juniors who need access?

 

STANDING COMMITTEE MINUTESReading and Acceptance (Exhibit B)

Committee

Date

Topic

University Planning & Resources Council

11/17/10

Accepted:  MOTION: Strategic  Plan approved

Academic Coordinating Commission

11/16/10

Accepted:  MOTIONS: Fac Teaching Handbk; Advising Hndbk; Chair as ex officio on Stdg Ctes; E-Cat Cte; Append F.    CUE ReportK. Kennedy

ACC Special Mtg

12/7/10

Accepted:  MOTION Revised CUE charge.   Appendix D revised

Academic Technology

11/3/10

Accepted

 

Appointments and Elections:   Chuck Lambert, Officer

Senators appointed the following:

Senators reviewed the 2011 Election Schedule and will vote to approve it at the next meeting.

Faculty are sought for the following:

·             4 faculty to serve on E-Catalog committee (Charge approved by ACC 1-4-2011)

 

DISCUSSION ITEMS

Guidelines on Faculty Governance in Colleges.  Senators reviewed revised guidelines which are provided to improve college governing structures if they are unsatisfactory.  Pearce pointed out that many of the colleges may be happy with the system as it is.  But if they are not satisfied an ad hoc committee can be formed led by the Senators in that college.  Scott thanked David Meyer, David Hartenstine, and Chuck Lambert who helped revise the guidelines.  An ad hoc committee would report back to the Senate Executive.

 

Some Senators would like more clarity in the document describing the relationship with the Dean, and what an open and transparent relationship would look like.  But the document is open ended for each college to frame as they wish.  An ad hoc committee would only be for those who decide they wish to change the present governance structure. If people in the college say they are happy, then little more needs to be done. The ad hoc committee is just a temporary structure to “give birth” to a better governance structure.  The ad hoc committee is not making decisions.  It is framing a question for the faculty to describe what their committee does, and they can vote on liking that.   Steve Garfinkle suggested giving colleges time to formalize new rules and see how they are  working.  Among the requirements is that minutes are recorded and forwarded to the Senate Executive.  Minutes should then be available to UPRC or appropriate senate committees to address concerns. The thrust is to having those minutes available to faculty of the college and publicly on the web.  Dave Wallin commented that Huxley made a stab at a new structure at the end of last quarter, but they probably have to start over.

 

The whole idea of polling the faculty on what they think would be a good idea.  And we might do it again in two or three years.  Regarding who is a faculty member, that is described by the PEBB.  We go with the broadest possible definition.  Senators and those who vote for the Senate are .5FTE or above.  The CBA is much more inclusive and describes faculty as those with appointments of 1/6 or above.  (The Provost can qualify who is defined as voting in the bargaining unit).   Chris Suczek asked for a description of who qualifies as faculty right in the document and not just a link to the PEBB definition. 

 

Provost Riordan thinks the document is much improved and that reviewing and developing it is a moving target.

Adjournment:  6:04 pm – January 10, 2011  – Rose Marie Norton-Nader, Recorder

 

                                                                                                David Hartenstine, Secretary, 2010-2011

FACULTY SENATE – ROSTER 2010-2011

 

Senators whose terms end in 2011

 

 

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Senate President 2010-2011

2

Branko Curgus

Math

A

P

 

Scott Pearce, Liberal Studies, President

3

Chris Suczek  

Geology

A

P

 

David Meyer, Music, Vice Pres. and Parliamentarian

4

David Hartenstine, Secretary

Math

A

P

 

 

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Ron Helms, (for Vicki Hsueh)

Sociology

B

P

1

Bruce Shepard, University President

P

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

P

8

Ryan Wasserman

Philosophy

C

P

3

Roger Gilman, Dean, Fairhaven, Provost’ Cncl

P

9

Daniel Rangel-Guerrero

M&CL

C

P

 

 

 

10

David Meyer, Vice Pres (for K.Denham)

English

AL

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa

M&CL

C

P

1

Daniel Larner, PastPres, Exec NV

P

12

Lesley Sommer ( Erin Hazard)

Music

D

P

2

Marsha Riddle Buly, LegLiaison10-11. Exec

--

13

Shawn Knabb

Economics

E

P

3

Steven Garfinkle, UFWW President, Exec

P

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Joanne Carney

Elem Ed

H

P

 

 

 

 

Senators whose terms end in 2012

 

Guests

16

David Bover

Comp Sci

A

P

1

Roger Anderson, Chair, ACC

P

17

Jackie Caplan-Auerbach

Geology

A

P

2

Steve Swan, VPresident University Relations

P

18

Kathleen Saunders, ACC

Anthropology

B

P

3

Sue Guenter-Schlesinger, VProvost, EEO

P

19

Scott Pearce, SenPres, UPRC

Lib  Studies

C

P

4

Frank Roberts, ATUS

P

20

Karen Stout  

Comm

C

P

5

Marie Raney, University Web

P

21

Bradley Howard

Journalism

C

P

 

 

 

22

Sheila Webb

Journalism

C

--

6

Rose Marie Norton-Nader, Recorder

P

23

Penny Hutchinson

Dance

D

P

 

 

 

24

Cynthia Camlin

Art

D

P

 

 

 

25

Mark Springer

Decision Sci

E

P

 

 

 

26

Steve Henson, At Lg Exec

Economics

E

P

 

Ø  Senators Present

28

27

David O Wallin

Huxley

G

P

 

Ø  Absent or Excused

(2)

28

Donald Larsen

Woodring

H

--

 

Ø  Ex Officio

3

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

P

 

Ø  PPres; Leg Rep;UFWW; ASVP

3

30

Paul Piper

Libraries

I

P

 

Ø  Guests and Recorder

5

 

DATE:   January 10, 2011

 

TOTAL PRESENT:

39