Index of Topics –April 18, 2011

       Exhibit A:  For Approval 5/2//11

Compass 2 Campus Update:  Cyndie Shepard

 

Executive Council 2011-2012:  Karen Stout,  Sen VP & Parliamentarian

 

Security Audit Report: John Lawson, VP InfoTech and CIO

 

Report on Labor Issues:  Steve Garfinkle, UFWW President

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – April 18, 2011

 

Call to Order

Senate President Scott Pearce called the 2010-2011 Senate to order at 4:02 pm.  Pearce welcomed twenty-six (26) Senators along with thirteen (13) others for a total of thirty-nine (39)  (See attached roster).

 

Items from the Faculty Senate President:

Approval of Senate Minutes:   Senators accepted the Senate minutes of April 4, 2011 as written.

·         David Meyer, Music, reported he had accepted a position in Virginia and would be stepping down as Vice President.  Senators then nominated and confirmed Karen Stout, Communication, as Vice President.  Stout will serve as Senate President 2011-2012.

·         Senate President Pearce urged that Senators move ahead on forming ad hoc committees on college faculty governance.

 

Items from the Administration

President Shepard:

·         Complimented the hard work of Western faculty including collaboration on budget issues;  

·         Reported he was excited to present the Honorary Degree nominees to the Board of Trustees, emphasizing that faculty alone can recommend granting a Western degree;

·         Suggested that Olympia’s budget conference will affect UPRC scheduling and timeline;

·         Asked faculty to view the current budget crisis as the “new normal” and advised a close look at “rebasing” lest we risk mediocrity in the future.  Shepard expects there will be some fluidity whatever the biennial session result.

Provost Riordan reported:

·         That the International Studies Director search includes the possibility of a faculty member taking the position as a part-time assignment;

·         Three candidates will be on campus starting tomorrow to interview for the Dean of Woodring College;

·         An American Association of University Women (AAUW) showcase was held in AIC this past week, and

·         Professional Development for Chairs continues under the outstanding leadership of Joann Otto and Karen Bradley.

 

Other Reports

·         Marsha Riddle Buly gave a rundown of Western successes in Olympia, noting that faculty suggestions to simply add language such as “academically qualified” clarified meaning and intent in several bills; Riddle Buly encouraged continued exegesis of the university’s mission to legislators.

·         Senators acclaimed Riddle Buly’s outstanding efforts as legislative representative and were  reminded to seek an FLR for 2012.

·         Steven Garfinkle reported that the UFWW annual meeting for members will be held Thurs April 28, at 4 pm in Fraser 3, at which point nominations for officers will close.

·         Ramon Rinonos-Diaz, ASVP-Academics, reported 1) the AS Presidential debate will take place Tues 4/19 in VU MPR from 6-8 pm; 2) AS encourages faculty to explain budget issues to students; to obtain handouts and a power point email asvp.academics@wwu.edu .

 

Presentation:

COMPASS TO CAMPUS – Mentoring Program Update -   Cyndie Shepard, Shar Sarte Prince

.

Cyndie Shepard reported on the mission of Compass 2 Campus to provide access to higher education for underrepresented and disadvantaged students in grades 5-12 and to promote leadership and skill development for Western students who may obtain up to 15 credits thru mentoring young students 4 hours per week.  

 

900 fifth graders visited the campus in October, while 800 sixth graders continue to be served in middle schools.  Participating school districts report renewed focus and improved test scores among their students. 

All of this is part of the hope to increase college and high school graduation rates which are fairly low in Whatcom County.  A data component on outcomes provides faculty research  opportunities.  Cyndie Shepard concluded by thanking faculty for opening classrooms to over 1000 5th graders who will show up on campus this year.

 

Shepard mentioned partners such as Skagit Valley, NW Indian College, Bellingham Technical College and Whatcom Community College.  Students who mentor include many students not majoring in education.  Mentors come from all over the campus and learn ways to communicate that will serve them later in their careers.  There were over 100 volunteers involved in the Fall welcoming students. 

 

We are getting legislators involved and have them here during school visits. Last year we used the gym and reproduced what it is like to be at a graduation.  We “graduated” 3 young children in the program with little diploma certificates for the year 2022.  Lead students (sixteen of them) on a grant from the HEC Board monitor the mentors and this helps them develop their own leadership.  Shepard commented that these students make her very proud to be at Western.

 

In 2009-2010 there were 775 Western students taking the 3 credit course and 134 students returned, giving us 17% retention in the first year.  We have 28,500 hours given to the school district and worked with 800 5th graders.  This year 1700 students in 5th and 6th grade are enrolled from 16 participating schools.  For the second phase outreach, for those districts we cannot reach through mentoring we invite students to come to campus.  After 5-12 is solid we will move to K-4 and introduce what it is like to think about college using words like “college”, “degree”, “diploma”, etc.

The 4th phase will include peer mentoring to those students who actually reach our university.  This completes a full circle as freshman students become mentors.

 

There are always opportunities for faculty to become involved.  A data component on outcomes provides faculty research  opportunities.  Cyndie Shepard concluded by thanking faculty for opening classrooms to over 1000 5th graders who will show up on campus this year.

 

Report from Vice Provost Lawson:  Campus emails; security audit information

Senators heard John Lawson report on server security and electronic methods for university communication including state archiving regulations.  Lawson suggested a need to protect our servers in case of fire, etc.  Another policy under review is the use of electronic methods for university communications.  The policy is an attempt to prevent spamming ourselves; announcements about shows, lectures, presentations, etc., should go to University Communications   Distributions of mass emails to large groups (defined as more than one college) must get approval from office of university communications.  If there are significant changes to the policy another response period will be provided.

 

Lawson mentioned that “De Minimis” use is set by the State Ethics Board, and “Retention” or archiving of records is set by the State.  If emails fall under record retention regulations, either electronic or otherwise, it must be kept for a relevant period of time.  Lawson added that people seem to have no idea what their retention schedules are.  Regarding deleted items, these may take up to 3 or 4 weeks to actually get deleted.

 

Lawson will help departments that need to transmit large amounts of data.  Methods other than email are available as email is not the best way to transmit large amounts of data.  Departmental servers may have “malware” on them, and may blacklist our entire site.  This could prevent state agencies from accessing Western via email.

 

President Shepard added that vulnerability issues are making us pay more attention to our server security.

Lawson reported that ATC has a copy of the report that was printed  in October and this is on the agenda for the next ATC meeting.

 

Constituent Concerns:

Executive slate for 2011-2012.  Newly elected Vice President and Parliamentarian Karen Stout presented her slate of officers for consideration as the 2011-2012 Executive Council, which included David Bover, Spencer Anthony-Cahill, Kathleen Saunders and Jackie Caplan-Auerbach.  Election of officers takes place at the seating of the new Senate on June 6th.  

 

Nobel Laureate at Western.  Spencer Anthony-Cahill announced a unique opportunity to hear Edmond H.

Fischer, Nobel Laureate in Medicine, on Wed., April 20th at 4 pm in SL150 with overflow in SL110

 

 

STANDING COMMITTEE MINUTESReading and Acceptance (Exhibit B)

 

Committee

Date

Topic

University Planning & Resources Council

3/9/11

ACCEPTED.  Timeline of meetings; Division Op Budget;

Academic Coordinating Commission

3/29/11

ACCEPTED. Moratorium Protocol – MOTION; ACC Calendar and Deadlines – MOTION; GURs and Change forms

Academic Technology Committee

3/2/11

ACCEPTED:  Spam, white-listing, other concerns

Academic Technology Committee

3/30/11

ACCEPTED:  computer equipment; constituent concerns

Senate Library Committee

3/2/11

ACCEPTED:  LibQual debrief; Acquisition Allocations

Senate Library Committee

3/30/11

ACCEPTED:.  Gov Docs; Dean’s Update;  Acquisition paper

 

 

Appointments and Elections:   Chuck Lambert, Officer

VacanciesOne Faculty Legislative Representative 2011-2012 (travel stipend and release time provided).

Senate replacements - One Year term through Spring 2012:

One Area C replacement for Karen Stout (who as Senate President serves “At Large”)

One Area H replacement for Chuck Lambert, Woodring

DISCUSSION 

Special Report on Labor Issues – Steve Garfinkle, UFWW President

Steve Garfinkle, UFWW President, addressed 1) UFWW’s request to hear from faculty about their concerns, particularly regarding overloads; 2) inadequacy in public understanding regarding the nature of faculty labor, including the assault on labor generally across the nation; 3) an argument for solidarity that no one on the campus should be taking a pay cut; such pay cuts are untenable and unrecoverable, especially for staff.

 

Proposed Policy Language for Student Medical Absences from Exams

Senators considered draft language for a “Medical Excuse policy” and proposed amendments.

·         The first sentence should explain that the policy is only for those students self-reporting illness on or after the date of the exam or important assignment. 

·         Organize the document separating student responsibility, Health Center responsibility, and faculty responsibility.  Explain that the Student Health Center will continue to see students who come in with an actual complaint.

·         The policy should state that  “It is the student responsibility to contact the faculty via email or phone as soon as possible if they wake up ill on a day of an exam or an assignment. 

·         At the same time, it is the faculty responsibility to assure that an ill student who notifies the faculty member appropriately is given flexibility to make up an exam and to make provisions for students to make up missed work.[1] 

·         Students must contact the instructor via email or phone the moment they find out they are ill and it must be BEFORE the exam. 

·         The policy should state that the final word must be with the faculty member, because there are also non-medical excuses that arise, and it is not clear what approvals are granted by the Office of Student Life.

·         Senators suggested that “Discretionary visits” to see dentists and doctors during the exam are not valid.  E.g., “To have braces tightened”, is not a valid excuse and students must be aware of the dates of exams and assignments and not schedule these types of appointments.

·         Faculty are the ultimate decision makers about this, and each policy should be in the faculty member’s syllabus.

 

Faculty Caucus and Adjournment

·         Senators moved to a Faculty Caucus at 5:50 pm and then adjourned at 6:30 pm.

April 18, 2011 – Rose Marie Norton-Nader, Recorder

            \          

                                                                                                ___________________________

David Hartenstine, Secretary, 2010-2011

FACULTY SENATE – ROSTER 2010-2011

 

Senators whose terms end in 2011

 

 

 

1

Spencer Anthony-Cahill  SenACC

Chemistry

A

P

 

Senate President 2010-2011

2

Branko Curgus

Math

A

P

 

Scott Pearce, Liberal Studies, President

3

Chris Suczek  

Geology

A

P

 

Karen Stout, Vice President and Parliamentarian

4

David Hartenstine, Secretary

Math

A

P

 

   (elected 4/18/2011)

5

Michael J Mana

Psychology

B

P

 

Ex Officio

 

6

Ron Helms, (for Vicki Hsueh)

Sociology

B

--

1

Bruce Shepard, University President

P

7

Mick Cunningham

Sociology      

B

P

2

Catherine Riordan, Provost

P

8

Ryan Wasserman

Philosophy

C

P

3

Roger Gilman, Dean, Fairhaven, Provost’ Cncl

P

9

Daniel Rangel-Guerrero

M&CL

C

P

 

 

 

10

David Meyer, Vice Pres (for K.Denham)

English

AL

P

 

Past Pres, Legislative Liaison,  UFWW, ASVP

 

11

Michiko Yusa

M&CL

C

--

1

Daniel Larner, PastPres, Exec NV

--

12

Lesley Sommer ( Erin Hazard)

Music

D

P

2

Marsha Riddle Buly, LegLiaison10-11. Exec

P

13

Shawn Knabb

Economics

E

P

3

Steven Garfinkle, President, UFWW

P

14

John Feodorov

Fairhaven

F

P

4

Ramon Rinonos-Diaz, ASVP-Academics

P

15

Joanne Carney

Elem Ed

H

P

 

 

 

 

Senators whose terms end in 2012

 

Guests

16

David Bover

Comp Sci

A

P

1

Roger Anderson, Chair, ACC

P

17

Jackie Caplan-Auerbach

Geology

A

P

2

Cyndie Shepard, Compass 2 Campus

P

18

Kathleen Saunders, ACC

Anthropology

B

P

3

Shar Sarte Prince, Special Education, C2C

P

19

Scott Pearce, SenPres, UPRC

Lib  Studies

C

P

4

Will Graff, Western Front

P

20

Karen Stout  

Comm

C

P

5

Debra Jusak, Special Assistant to Provost

P

21

Bradley Howard

Journalism

C

--

6

John Lawson, VProvost InfoTech & CIO

 

22

Sheila Webb

Journalism

C

P

 

 

 

23

Penny Hutchinson

Dance

D

P

 

 

 

24

Cynthia Camlin

Art

D

P

 

 

 

25

Mark Springer

Decision Sci

E

P

7

Rose Marie Norton-Nader

P

26

Steve Henson, At Lg Exec

Economics

E

P

 

Ø  Senators Present

26

27

David O Wallin

Huxley

G

P

 

Ø  Absent or Excused

(4)

28

Donald Larsen

Woodring

H

P

 

Ø  Ex Officio

3

29

Chuck Lambert  Appt &E Exec

Spec. Educ

H

--

 

Ø  PPres; Leg Rep; UFWW; ASVP

3

30

Paul Piper

Libraries

I

P

 

Ø  Guests and Recorder

7

 

DATE:   April 18, 2011

 

TOTAL PRESENT:

39

 

 

 

 

 

 

 

 

 

 

 

 


 


[1] See Catalog under University Policies – Class Attendance:   in part, “A student absent from any exam or class activity through sickness or other cause judged by the instructor to be unavoidable shall be given an opportunity to take a rescheduled exam or make up the class assignment in a timely manner agreed upon by the instructor (see Leaves of Absence).   Examples of unavoidable cause may include participation in University-sponsored activities such as debating contests, musical or theatrical performances, or intercollegiate athletic competition.  So this raises a concern.  Now the term “make up” could be subject to multiple interpretations. Some faculty drop the lowest midterm or quiz, and that would seem to qualify as allowing a student to make up that missed work.