Approved 10/4/12

 

INDEX

Election of Officers

Reports from FLR & Chairs

On Hiring Tenure Track Faculty

Resolution Honoring President Stout

   FACULTY SENATE

     Minutes of June 4, 2012

 

Call to Order

Karen Stout, Faculty Senate President, held roll call for the 2011-2012 Senate to order at 4:02 pm.   Stout welcomed

Twenty-two (22) Senators along with seven (7) others for a total of twenty-nine (29).  (See Roster).

 

Items from the Faculty Senate President:

Approval of Senate Minutes:  Senators accepted the Senate minutes of May 14, 2012 and Standing Committee minutes.

President Stout announced and reported that

Ø  Reminders will go out to departments so that new faculty are aware of the Yom Kippur Resolution;

Ø  Changes in Western’s retirement plan that will become effective in November 2012 and June and July dates will be available to meet with Fidelity planning advisors (www.fidelity.com/wwu ). 

Ø  Senators are asked to contact the constituent groups assigned to them. 

Ø  Senate Executive discussions included a potential move from “Bb” to “Canvas”; faculty appointments to a new “One World Initiative” Committee; speakers for convocation; and creation of a committee to explore how best to serve our students who are Veterans.

 

Election of Officers and Seating of the 2012-2013 Senate.  The following faculty were elected as the voting officers of the 2012-2013 Executive Council: 

President:  Karen Stout, Communication;

Vice President: Johann Neem, History;

Secretary: Kathleen Saunders, Anthropology;

Appointments & Elections, Jackie Caplan-Auerbach, Geology;

At-Large representative, Jim Graham, Psychology;

Faculty Legislative Representative, Dan Boxberger, Anthropology. 

Remaining non-voting officers include:

Interim At Large position (to fill the vacant seat of Past President): Vicki Hsueh, Political Science;

President UFWW, Steve Garfinkle, History;

ACC Chair, Yvonne Durham, Economics,

UPRC Chair, Jeff Newcomer, Engineering Technology.

 

President Shepard welcomed and thanked new Senators for their service and noted that the suicides that occurred on campus emphasize how necessary it is to dedicate ourselves to supporting students who need it.  Shepard expressed appreciation for the Doh-Ho Suh art installation as not just meeting a legal requirement to provide art but also as essential to our spirit.

Provost Riordan welcomed the new Senate; reported on the marvelous work done by undergraduate and graduate students in CST and Huxley at a recent presentation; announced that the accreditation visit expected in Fall has been postponed for one year; and reported on faculty promoted to tenured full and associate professors along with faculty nominated for awards. Riordan emphasized the importance of faculty contributions to the life of the university.

Steve Garfinkle, UFWW President, announced voting locations for the Collective Bargaining Agreement, which when ratified will go into effect on September 16th.  Garfinkle expressed appreciation for the healthy relationship with administration evident in the nature of the agreement and for the long hours of preparation by both administrative and faculty bargaining teams.

Reports from FLR and Chairs of Senate Standing Committees

Senators viewed annual reports from the Faculty Legislative Representative and the chairs of Senate Standing Committees, as follows:

 

FLR:  Faculty Legislative Representative Report 2011-2012 - Daniel L. Boxberger, Anthropology

The Faculty Legislative Representative represents the Faculty of Western Washington University in relations with the Washington State Legislature.

o     Assumed duties in November 2011.

o     Attended Special Session in December 2011.

o     Attended Regular Session and two Special Sessions January 9 to April 11, 2012

o     Met with and established rapport with legislators of the 40th and 42nd districts.

o     Met with and established rapport with legislators on Higher Education committees.

o     Regularly met with Council of Faculty Representatives (CFR is composed of FLRs from UW, WSU, EWU, CWU, TESC and WWU).

o     Regularly met with WWU Legislative Group (Faculty, Staff and Students).

o     Monitored proposed legislation for impact on faculty and served as advocate on behalf of WWU faculty.

o     Testified in committee and met individually with Higher Ed committee members on relevant bills, e.g., budget, open courseware, and efficiencies. 

o     Reported to Senate on a regular basis.

o     Recruited Deputy FLR for 2012-2013 to assume FLR duties 2013-2015.

 

University Planning & Resources Council (UPRC)  - Jeff Newcomer, Engineering Technology, Chair

This was the year of budget planning.  During the 2011-12 academic year UPRC met 20 times and:

·            Reviewed and made recommendations on capital planning budget proposals, including all major and intermediate capital budget proposals, the 10-year capital budget plan, and programmatic minor works proposals;

·            Reflected on and recommended minor changes in the capital budget proposal process;

·            Reviewed and made recommendations on all potential operating budget decision packages;

·            Discussed Western’s opportunities and threats in the context of the State of Washington and beyond, including plans and opportunities for Extended Education;

·            Reviewed the resources currently available to academic departments, how those have changed in the last few years, and how a regular annual report could be developed to more easily track changes; and

·            Reviewed the University and division budgets.

 

Academic Coordinating Commission (ACC) - Roger Anderson, Biology, Chair

Highlights of ACC efforts this past year include:

·            Led the effort to develop and test a more efficient set of procedures for vetting curricular changes, via the e-sign form.

·            Promoted the development of the Strand approach to GURs

·            Replaced the erstwhile “Admissions Committee” with the Recruitment, Admissions & Support Committee (a standing committee of ACC), which will have a faculty member as chair and which provide in the charge to 1) attract highly accomplished prospective undergraduate and graduate students from diverse backgrounds and 2) ensure that these students receive strong financial and academic support throughout their time at Western.

·            ACC revised the membership of the Graduate Council (a standing committee of ACC) to require that the chair position be fulfilled by a tenured or tenure-track faculty member; ACC also requested the Graduate Council to further reconsider the who, what, how, and why of the Graduate Council charge and membership.

·            Edited the Monahan Rule

·            Extensive revision of the Academic Honesty Appendix (passed on to the Senate Exec for further edits), particularly the Hearing Panel membership and procedures.

·            Significant proposed revision (passed on to Senate Exec for further edits) of the Student Academic Grievance Appendix, particularly the Hearing Panel membership and procedures.

·            Planned and oversaw the development of a web-based Teaching Handbook, with anticipated roll-out in September 2012. 

·            Promoted open discussion of the opportunities on Extended Education, particularly on-line options.

·            Promoted open discussion of the RN to BSN opportunities at Western.

·            Began the campus discussion about the pursuit of more effective methods and fairer registration schedule for first-year and second-year students.

·            Began the campus discussion about GPA consequences of repeated courses. 

·            Began work on the Faculty and Academic Advising Handbook.

·            Continued to develop the on-line resources available on the Blackboard site, “ACC Academic Resources.”

·            Approved motions that came forwarded from CUE re GUR courses, and included updated WP language for the catalog

·            Approved a revised ISCC charge which will become a standing committee of ACC with the same status as the Honors Board and will report to CUP.

·            Moved the Students Revised Rights and Responsibilities Code forward in the approval process with Stakeholders.

·            Vetted hundreds of curricular changes (approximate numbers for deletions, revisions, and new shown in following document.).

 

 

 

 

Summary of Curricular Minutes Submitted to ACC 2011-2012 AY 

(ACC report to Faculty Senate: 6/4/2012 – Exh. C)

College

New Courses/ Programs

Revised Courses

Cancelled Courses

Major/Minor

Moratorium

C Business and Economics

16

70

3

0


 

C Fine and Performing Arts

23

24

18

0

C Humanities and Social Sciences

42

134

24

5

C Sciences and Technology

18

124

13

0

Fairhaven College

41

11

9

0

Huxley College

25

19

4

0

Teacher Curric& Certification Cncl

18

21

2

1

Woodring College

18

21

2

0

Cte Undergrad Education (CUE)

53 GURs

8

6

0

Council University Programs (CUP)

1

2

0

0

Honors Board

1

2

0

0

Graduate Council

8

51

28

0

Internatl Progrms Advisory Cte

22

4

0

0

TOTALS (APPROXIMATE)

176

319

116

6

617 Courses Reviewed

 

Academic Technology Committee - Derek Yip-Hoi, Engineering Technology, Chair

·         The ATC devoted a significant amount of time over the past year in considering the role of technology in academic dishonesty. This issue was prompted by concerns from faculty about student access to past examination questions and answers on a DC++ file share set up in the student residence. After significant discussion, it was the consensus of the committee that a “policing” approach to addressing this issue would be resource intensive, and likely to be futile, as the mode of distribution could easily keep ahead of these efforts.

·         More importantly, it was felt that it was unclear that access to past examinations was a clear violation of the academic code, and that this would need to be resolved before any enforcement efforts could be taken. Committee members were largely in favor of providing greater education for students and faculty on academic dishonesty, and were interested in exploring how technology could be used to support this.

·         A major resource related issue considered by the committee came to it towards the end of the year. It dealt with an assessment of the use of Western’s computer labs. This activity, initiated by Provost Riordan, was presented as part of a larger effort to plan the development of IT resources on campus to meet evolving needs, and to help embrace new wireless and portable technologies. The ATC has accepted the role of leading this effort. Usage data from many of the STC funded computer labs is currently being collected as part of a pilot study. This will be presented to the committee before the end of the academic year, and used in developing a plan for extending the assessment over the summer by a working group, for implementation at the start of the Fall term. Meetings are currently being conducted between ATUS and departments, to gather additional information on lab practices, and needs that will be integral to planning efforts.

·         As one of its yearly activities, the ATC reviewed and generated recommendations for funding of proposals made to the Student Technology Fee fund. Seventeen proposals totaling almost $750K were submitted, chasing slightly over $250K in funding. As is the case each year, a combination of proposals targeting innovative new technologies, and those asking for updating or replacing obsolete technology were submitted. The STF committee considered the ATC’s recommendations in arriving at its decision to propose full or partial funding for thirteen of the submitted proposals.

·         A working group of the ATC reviewed and submitted recommendations for updating the STF proposal process including reducing the maximum amount that can be requested from $150K to $100K; in keeping with recent funding trends.

·         It is expected that the 2012-13 year will be off to a busy start. In addition to leading the computer lab assessment and planning, the committee will be working with ATUS to roll out a potential replacement LMS to Blackboard. A proposal to switch to “Canvas”, a LMS that is currently being adopted by several higher education institutes in Washington State, is currently being considered.

 

Senate Library Committee – Report of AY 2011-12 

Nicholas Wonder, Finance & Marketing, Chair, Stan Goto, Educational Leadership, Co-Chair

·      This year, the focus of the Senate Library Committee (SLC) has been collections and acquisitions. The Western Libraries must find approximately $94,000 in subscription cuts for the 2013 fiscal year, and greater cuts will be required in order to have any budget for fixed orders (books, dvds, and other one-time purchases), as the fixed order expenses for the current fiscal year have temporarily been paid for with Foundation funds. The SLC has contributed to the plan for subscription cancellations and has reviewed this year’s demand-driven fixed order pilot, whereby the only books acquired are those specifically requested by faculty, students, and staff.

·      We also have discussed WWU’s increasing participation in an e-book initiative of the Orbis Cascade Alliance that appears to be an effective use of funds. SLC members have communicated with the faculty in our respective colleges on these matters and brought constituent concerns regarding cuts that already have been applied and priorities going forward to the attention of the library faculty. Moreover, we encouraged faculty to respond to this winter’s library survey, which subsequently had some influence on the categories of resources targeted for budget cuts. 

·      The budgetary conversations the last few years have come in the context of significant change for academic libraries generally, and the SLC has discussed the document Redefining the Academic Library

·      ( http://www.educationadvisoryboard.com/pdf/23634-EAB-Redefining-the-Academic-Library.pdf ) which highlights issues including digital collections, changes to scholarly publishing, and new approaches to library space and staff use. Members are also attending the related guest presentations that have been occurring this May in the library. 

·      Other topics addressed this year by the SLC include the Learning Commons, the library website, potential revenue sources for the library, renovation and student technology fee proposals, and the possibility of a digital repository for WWU.

 

MINUTES FROM SENATE STANDING COMMITTEES (Exhibit D)

Committee

Date

          Topic

University Planning & Resources Council

5/9/12

Accepted.  Reviewing Academic Department Resources; Ways of Improving Data Information; Report on Decision Packages forwarded

Academic Coordinating Commission

5/8/12

Accepted.  Academic Honesty Policy – vote to forward to Senate Executive; Approval of online CCE program: MOTION. Approved Charges (Motions)Recruitment, Admissions, Support (RASC); Graduate Council; TCCC; Editing of Monahan Rule (motion)

Academic Technology Committee

4/25/12

Accepted.  Webinar; Guidelines on WWU labs assessment (Provost Riordan);  changes to STF proposal review processes

Academic Technology Committee

5/9/12

Accepted.  Report on Webinar; Ongoing assessment of computer labs; changes to STF proposal review process

Senate Library Committee

4/18/12

Accepted.  Rick Osen report;  Acquisition Budget Reduction Proposal.

 

 

APPOINTMENTS AND ELECTIONS – Jackie Caplan Auerbach, Officer  

Senators voted to approve the following:

The following faculty were appointed to Senate Standing Committees:

Appointed to LGBT Advocacy Council: Rich Brown, Theatre&Dance; Trula Nicholas, Human Svcs; Alexander Czopp, Psychology; Charles Sylvester, PEHR, Shirin Deylami, Political Science; Barbara Mathers-Schmidt, Communication Sciences & Disorders, Kelly Magee, English

 

DISCUSSION: Reflections on hiring tenure-track faculty this last academic year

Senators discussed their role in advocating for departmental consistency in faculty hiring practices related to ranking candidates, voting rights of faculty, and the role of Deans and departmental staff in the decision-making process.   Specifically:

o  Inconsistency in search process; new deans have never hired tenure track faculty and how it is done at Western.  Important to advocate faculty’s right to consistency in hiring practices.

o  Important issue is who can vote.

o  One challenge encountered was matching the salary with what we see in the profession we’re hiring from.

o  Excluding faculty from ranking candidates not okay if later faculty are expected to provide input on getting tenure.  The senate can continue the legacy of strengthening college governance bodies—arrive at a charge give them the opportunity to discuss.  Some departments don’t clarify EE training.

o  Have to keep eye on resources that we have to offer; have to choose alternates sometimes..

o  How do we incorporate input from staff other than faculty?

o  Maintaining the role of faculty is not just a practical issue, but also about values of the academy.

o  The provost suggested that logistically we try to get bureaucratic procedures out of the way, but certain areas can be revisited and best practices discussed… Always room for improvement.

o  Faculty evaluation is not confidential and could be a concern for junior faculty evaluating those in positions above them.  Partially addressed in new collective bargaining agreement. It’s always been known that the reviews are open.

o  Governance documents for all colleges are on the Senate website

 

Resolution Honoring Senate President

Vice President Spencer Anthony-Cahill read a Resolution honoring Karen Stout for her service as Senate President in 2011-2012 which the Senate passed unanimously by acclamation.

Anthony-Cahill thanked the recorder, Rose Marie Norton-Nader for her work for the Senate in the past year.

 

CONSTITUENT CONCERNS included 1) vehicles for students from the motor pool (President Stout will be working on this over the summer); 2) appropriate accommodations for students with disabilities.

 

ADJOURNMENT

Senators adjourned at 5:24 pm.  Adjournment was followed by the President’s Dinner for Senators.

           

                                                                                                            __________________________________

                                      Kathleen Saunders, Secretary 2011-2012

FACULTY SENATE – ROSTER 2012-2013

 

Senators whose terms end in 2013

 

 

 

MEETING DATE:   JUNE 4, 2012

1

David Hirsch

Geology

--

A

 

 

2

Jackie Caplan-Auerbach Appts&Elects

Geology

P

A

 

Ex Officio

 

3

Andreas Riemann, SEN to ACC

Physics/Astron

P

A

1

Bruce Shepard, University President

P

4

Stephanie Treneer

Mathematics

P

A

2

Catherine Riordan, Provost

P

5

Jim Graham, Exec At Lg

Psychology

P

B

 

                         

 

6

Vicki Hsueh, Exec (At Lg for PPres)

Poli Sci

P

B

 

FLR,  UFWW, ASVP, Recorder

 

7

Charles Sylvester

PEHR

P

B

1

Daniel Boxberger, FacLegRep  2011-12. Exec

P

8

Cecile Hanania

M&CL

P

C

2

Steve Garfinkle, President, UFWW

P

9

Dennis Whitcomb (for HH)

Philosophy

P

C

3

Fabiola Arvizu, ASVP-Academics

--

10

Sean Murphy

Liberal Studies

--

C

 

 

 

11

Johann Neem, VPres&Parl; UPRC

History

P

C

 

 

 

12

Deb Currier

Theater&Dance

--

D

4

Rose Marie Norton-Nader, Recorder

P

13

David Gilbertson, SEN to ACC

Accounting

--

E

 

 

 

14

Babafemi Akinrinade

Fairhaven

P

F

 

 

 

15

Kate Wayne

Elementary Ed

--

G

 

 

 

 

Senators whose terms end in 2014 

 

Guests

16

Craig L Moyer, SEN to ATC

Biology

P

A

1

Jeff Newcomer, Chair UPRC

P

17

Paul (Clint) Spiegel

Chemistry

P

A

2

Roger Anderson, Chair ACC, 2011-12

P

18

Kathleen Saunders, Exec Secty

Anthropology

P

B

3

Paul Chen, Senator 2011-12

P

19

Sandra Alfers

M&CL

--

C

4

Margaret Fast, Senator Spr Qtr 2012

P

20

Sheila Webb

Journalism

P

C

 

 

 

21

Michiko Yusa

M&CL

--

C

 

 

 

22

Milica Jelaca Jovanovic

Music

P

D

 

 

 

23

J Wiese

Theatre&Dance

--

D

 

 

 

24

Steve Henson

Economics

--

E

 

 

 

25

Jason Kanov

Management

P

E

 

Senators Present

20

26

David Wallin

Huxley

P

G

 

Ex Officio

2

27

Donald Larsen

Educ Admin

P

H

 

FLR, UFWW, ASVP , Recorder

3

28

Molly Lawrence

Secondary Ed

P

H

 

Guests, Chairs of Stdg Ctes, ex-Senators

4

29

Rebecca Marrall

Libraries

--

I

 

 

 

30

Karen Stout, Senate President

Comm

P

AtLg

 

TOTALS:  June 4, 2012

29