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Asset Management

Last Updated: 1/16/07 (Asset-GCH);

Asset Management

General - FAMIS is the document of record for asset and location information at Western Washington University (WWU).  WWU assets managed in FAMIS include property (called Land in FAMIS), buildings and equipment.  Only assets with WWU on the title or agreement (lease or PO) will be managed within FAMIS all other assets are managed elsewhere on campus.  An example of assets not managed in FAMIS are those owned and managed by Western Foundation.  FAMIS manages Western's assets in a tier approach laying information from specific equipment to all property Western manages.

Funding Authorities & Asset Management - Funding authority responsibilities are divided into two general categories 1) physical non-movable assets including buildings and their permanently attached equipment (commonly referred to as hard wired and hard plumbed), utilities, and grounds 2) moveable equipment.  See FAMIS Building and Land Entity Funding List 401307 for a complete list of the funding authorities responsible to fund all work on Western Washinton University buildings, grounds, and utility systems.  If Western Washington University is not on the title it is not listed or maintained by University employees.  Utility systems are not listed as facilities or land entities in FAMIS, but as Equipment.  See FAMIS Asset Management Tiered Approach.  The FAMIS Building and Land Entity Funding List 401307 shows which funding authority funds utility maintenance for the utility systems within each land entity.  See FAMIS Funding Authorities Report Date 11-07-12 for a list of the funding authorities within FAMIS.

Mixed use facilities have the funding authority listed with the most space within the facility making them responsible to coordinate work needed between the various funding authorities.  A Yes under the Equipment Funding column indicates those facilities for which some of the equipment within the facility is funded by a funding authority different than the building.   Memos of Understanding (MOU) that document shared costs within mixed facilities are below.  All other MOU's have yet to be created.

FAMIS Asset Management Tiered Approach

Site - All assets fit within the site of ALLWWU within FAMIS.  Sites were specifically not divided into non-contiguous lands (properties) due to conflicts with BANNER site information.  Banner site information has matching two letter codes to Banner building codes.  Within FAMIS this is problematic.  The intent was to leave the Banner information on sites unchanged to maintain historical data.  Thus FAMIS has one ALLWWU site.

Zones - All non-contiguous land is listed in Zones.  All Zones are portions of the overall ALLWWU site.  Any asset within the ALLWWU site must have a Zone.  Examples are: Bellingham Main Campus, Shannon Point Marine Center, and Lakewood.

Buildings - A structure with a roof that is built where people are intended to enter and exit. See Buildings.  All Buildings are assigned a Zone.  Examples are: Old Main, tunnels, bus shelters and Physical Plant fueling station.

Land Entities - These are assigned to both general outdoor areas, and specific outdoor locations.   All Land Entities can be grouped by Land Types.  See Land Entities and Land Types.  All Land Entities must be assigned a ZoneLand Entities will appear with the buildings pick lists throughout FAMIS placing all locations work can be directed to in one grouping within FAMIS.  Land Entities are set up such that their cumulative Areas total to the Zone they are assigned to.  Each Zone may have Land Entities of:

1) Specific locations -  Examples are: Tennis Courts, Women's Fast Pitch Field, Track Field and Carver Field.
2) General areas - All other land within the zone.  If there are no specific locations within a zone, there will be only the one General Land Entity.

Equipment - Any fixed or movable furnishing, tool, vehicle, site improvement, etc that requires data tracking including work on that equipment.  All equipment is linked to a Building or Land Entity.  FAMIS provides many layers of equipment information to address equipment components and subcomponents.  Examples are: Old Main Exhaust Fan 1, pumps, fire extinguishers, fire alarm components, and dish washers.  See Equipment User Guide for complete information.  See below for critical equipment categories.  This provides the needed roll ups for summary information and management reports.

Equipment Keywords - Keywords are used to categorize equipment for management purposes.  Examples are: Utility Systems, Grounds Areas, Art, Vehicles, and Equipment within buildings.  See Equipment Keyword Configuration.

Equipment Types - One selection under Equipment Type is System.  FM utilizessystem types to surmise the parent/child relationships for level one, two and occasionally level three and four of Uniformat II categories.  All individual equipment will be assigned to a system.  Examples are:  D - Services (System level 1), D40 - Fire Protection (System level 2), E13924 - BTEXTING - PORTABLE FIRE EXTINGUISHERS (specific equipment within System level 1 & 2).  The system concept is also utilized for detailed asset tracking of Grounds site improvements and Utilities.  See Uniformat Outline as used at Facilities Management.

Page Updated 04.13.2015