Allowable Purchases

Items

Advertisements
Audio Visual Items: Use proper account code for Equipment inventory asset tags. Certain suppliers can offer the Epson Bright Program.
Books
Conference Registrations
Lab Supplies
Memberships
Music Equipment & Supplies
Prepayments of postage, books, and periodicals
Research tools and supplies
Subscriptions: for period not in excess of three years
Supplies from Contracted Vendors, refer to Pcard Mall

Please refer questions to the appropriate Purchasing Contact.

Item	Purchasing Contact
The following items area allowable providing all University requirements are approved
Appliances: If purchases for use in a lounge per POL-U5348.13	Barbara Lewis
Hazardous Materials: Workplace Hazard Assessment Certification must be on file with EHS	Barbara Lewis
Software and Upgrades: must be logged in University log	Barbara Lewis
Used Equipment: market competitiveness of pricing must be documents
Used Furniture	Barbara Lewis Brenda Ancheta
Used Appliance, Printing Equipment, Audio Visual Equipment	Barbara Lewis
Used Medical & Safety Equipment, Vehicle Research Equipment, Music, Scientific, etc.	Barbara Lewis
The following items are allowable if assigned to an approved Chart 2 non-restricted account (Foundation)
Decorative & gift items - awards, flowers, pictures, etc.	Brenda Ancheta
Food & Beverages	Brenda Ancheta
The following items may be purchased with your PCard IF they are purchased from a contracted vendor
Computer & related accessories, computers, hard drives, monitors, etc.	Claire Chouaniere
Office equpment & accessories	Claire Chouaniere Brenda Ancheta
Office & related supplies	Claire Chouaniere Brenda Ancheta
Equipment & accessories, fax, printers, scanners, etc.	Barbara Lewis
Furniture: Desks, tables, bookcases, files, panels, etc.	Barbara Lewis Claire Chouaniere
Ink & toner cartridges	Barbara Lewis
Department cell phones	Brenda Ancheta
Research tools and supplies	Barbara Lewis

For a complete list of the University Contracted Vendors, please refer to Western's PCard Mall.

Note: This page will be continually updated with new information. Please check back regularly!