Restricted Items

The following items, regardless of dollar amount, must be routed to Purchasing or the appropriate University Department as indicated.  This list of restricted items is necessary to make sure we maintain compliance with state laws and regulations as well as University policies.

With prior written approval, Purchasing may authorize PCard use.

Route To Purchasing

1. Computer equipment & accessories, printers, software, and web services. Read more...

   Why are computers, computer accessories, printers, software and web services restricted?
   WWU has contracts established with a number of computer vendors which give us very advantageous pricing.  But more importantly, maintaining consistency and standardization on campus is very important to the smooth running of our campus network.  Computers, computer accessories, printers, network items (switches and hubs, including wireless access points) that appear to be the same on the surface may have vastly different components "inside the box". A slight difference in network cards, for example, can cause significant problems in connecting to our network.  There may also be network security issues.

   Standardization of equipment allows ATUS/Computer Maintenance or the college IT professionals to stock standard parts, and be up-to-date on any recurring issues or problems.  This in turn speeds up repair time. Computer Maintenance is an authorized service provider for Dell, HP, and Apple and the status of available warranty coverage can be easily confirmed.

   What are web services?
   Web services include domain names, site hosting through off campus vendors, and programs that connect to another web site that perform functions for WWU.  The use of these types of programs, providers, services, etc. are especially sensitive if they ask for or store information that is covered by FERPA, HIPPA or credit card security regulations.

   A web service includes hiring personnel to work on websites – from design to updates.

   It includes: 

   • Custom coding/custom plugins
   • Site upgrades
   • Security audits
   • High performance configuration including using analytical tools
   • Hosting setup
   • Troubleshooting
   • Specialized blog permissions
   • Migration from one site to another
   • Digital signature certificates

    

   Related information:
   Software Products & Pricing
   

2. Foreign purchases, including Canada.
    
3. Furniture: Desks, tables, chairs, room dividers and shelving, carpeting, etc.
    
4. Personal office items, decorative and gift items including flowers.
    
5. Charter of aircraft, bus service, watercraft, and other transportation services unless under current WWU contract.
    
6. Used equipment, vehicles and furniture.
    
7. Purchased Services such as stage set-up, installation or repair of equipment.
    
8. Personal services such as organizational or analytical consultants and training.
    
9. Hazardous materials: Such as radioactive chemicals, refrigerants, chemicals and cleaners.

Goods or Services from Other University Departments

1. Copier Support, ATUS: All self-serve copiers. Submit all requests to Copier Support, x3545. 
    
2. Facility Maintenance and repair: Contact Facilities Management Office at x3749.
    
3. Locking Devices and Reproduction of Keys: Departments must complete the Lockshop Key Request esign form and forward to Space Administration.
    
4. Printing and Copy Services: All printing and Copy Center copying including book binding.  Submit all requests to Print & Copy Services x3914.
    
5. Telecommunications: All telecom and data products including cell phones, telephones, pre-paid phone cards and connection devices. Contact Telecommunications at x3600 or visit the Telecom website.
    
6. University Communications: All graphics. Submit requests to University Communications, x2253.
    
7. Vehicles: To use University-owned vehicles for travel in the Northwest area, contact the Motor Pool Office, x3413.
    

Items Under Contract

Non-Restricted Items available from State and University contracts may be acquired directly from the contract vendor by the department within their purchasing limits. 

See:  http://www.ga.wa.gov/Purchase/contracts.htm for state contracts.  Call purchasing for WWU contracts.

Food and Beverages

Food and Beverages purchased with chart 1 funds must have an approved Coffee Light Meal and Refreshment form attached. Reference Web Form # on Purchase Order. Read more...