Employee Tuition Exemption Rules And Procedures 
(Academic Year)

ELIGIBILITY

Faculty, exempt professional staff and permanent classified staff are eligible for this benefit provided that they have a minimum of six months service at WWU in at least half-time status; and:


  • Classified staff and exempt professional staff must be employed at least 20 hours per week during the quarter enrolled, except as set forth in 3 below.
  • Faculty must be in at least half-time status during the quarter enrolled, except as set forth in 3 below.
  • Employees whose appointments qualify under 1 or 2 above for at least three quarters during a year, and who are under contract to continue at least half-time employment following the quarter during which they are not in half-time status, may enroll during that "off" quarter.

 

EXCLUSIONS

Tuition and fee waiver for enrollment under RCW 28B.15.558 is limited by the Board of Trustees to no more than 8 credits per term. An employee wishing to enroll for more than eight credits may register for as many as 10 credits, but must pay full tuition for the 9th and 10th credits. An employee wishing to enroll for more than 10 credits must pay regular tuition and fees for the total number of credits. Full-time employees are limited to 10 credits. Enrollments under this program may not be made for any of the following:

  • 1. Self-supporting courses offered through Extended Programs.
  • 2. Conferences, Directed Independent Study, or other individualized courses.
  • 3. Graduate thesis or research.
  • 4. International studies.
  • 5. Internships, such as Student Teaching, Practicums, Recreation 471, Journalism 430, etc.
  • 6. Correspondence courses and Resident Independent Study offered via Extended Programs.
  • 7. Non-credit programs.
  • 8. Registration in any course prior to the first day of the quarter.

The University reserves the right to exclude, at its discretion, registration in certain programs and courses.

FEES

Enrollment under RCW 28B.15.558 requires the payment of the non-refundable $30 service fee. Certain courses may also require laboratory fees, etc. ALL FEES MUST BE PAID BY THE TUITION PAYMENT DEADLINE.

WORKLOADS

It is the responsibility of department heads to assure that an employee's work responsibilities are not adversely affected by course enrollments and that extra staff is not required as a result of such enrollments. Work time lost as the result of course enrollments must be made up except in the unusual case involving a directive by an employer that an employee take a course to upgrade job-related skills.

REGISTRATION PROCESS

  • 1. Complete the on-line tuition waiver application and submit to your department supervisor for approval a minimum of two weeks before the quarter begins. The supervisor should approve the form and then direct it to the department director or chair. The chair/director will approve and route the form to Human Resources to verify eligibility. Human Resources will submit the completed form to the Registrar's Office to set up your quarter record for registration.
  • 2. Tuition-waived enrollment is on a space available basis; employees enrolling under the provisions of the tuition waiver program may not obtain permission - an override - to enroll in a closed class. Register on the web through Web4U during Phase III which begins on the first day of classes and ends on the fifth day of instruction; an employee who registers for any course during Phase I or II must pay regular tuition. NOTE: The deadline for registration using this waiver is the fifth day of instruction.
  • 3. Fees are due by the fee payment deadline for the current term - refer to deadlines posted in the Timetable of Classes. The $30 service fee is non-refundable and must be paid even if you withdraw in the first week of the quarter. Any additional course/materials fees must also be paid by the deadline.
  • 4. You may register either for credit or as an auditor. You must have written permission of the instructor to audit a class, subject to restrictions listed in the catalog.
  • 5. All University regulations on prerequisites and scholarship standards apply to employees enrolling through this program.
  • 6. If you wish to matriculate and earn a degree or teaching certificate, you must submit credentials and gain regular admission to the University.

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Page Updated 06.03.2013