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1000 University Administration
POL-U1000.01 Vision and Mission Statement
POL-U1000.02 BOT Rules of Operation
POL-U1000.03 BOT Delegations of Authority
POL-U1000.04 BOT Executive Action
POL-U1000.05 BOT Conflict of Interest
POL-U1000.06 Scheduling of Facilities by Off-Campus Groups
POL-U1000.09 Reimbursing BOT Members
POL-U1000.10 Developing and Maintaining University Policies
POL-U1000.10 Policy Flow Chart
PRO-U1000.10A Developing and Approving University Policies
POL-U1000.12 Reporting Communicable Diseases
POL-U1000.15 Administering the State Employee Whistleblower Act
PRO-U1000.15A Public Official Receiving State Whistleblower Reports
POL-U1300.01 Requiring Proof of Rubeola Measles Immunity
PRO-U1300.01A Providing Proof of Measles Immunity for Employment
FRM-U1300.01A Proof of Measles Immunity for Employment
PRO-U1300.01B Responding to Local Rubeola Measles Outbreak
FRM-U1300.01B Waiver Request Form - Employment
PRO-U1300.01C Responding to Satellite Office Rubeola Measles Outbreak
FRM-U1300.01C Policy Acknowledgement
POL-U1400.01 Student Fees- Off-Campus Group Access
POL-U1400.02 Policy Establishing Tuition Rates and Fee for Summer Session
PRO-U1400.02A Procedure Proposing and Approving Tuition Rates and Fee for Summer Session
POL-U1400.03 Establishing and Changing Course and Lab Fees
PRO-U1400.03A Procedure Establishing and Changing Course and Lab Fees
PRO-U1400.03B Collecting Revenue for Fixed Course and Lab Fees
PRO-U1400.03C Collecting Revenue for Variable Course and Lab Fees
POL-U1400.04 Administering and Spending Course and Lab Fees
POL-U1400.05 Establishing and Changing Service Fees
PRO-U1400.05A Procedure Establishing or Changing Service Fees
POL-U1400.06 Assessing Mandatory Student Fees
POL-U1500.01 Establishing Internal Audit Activities
PRO-U1500.01A Creating the Annual Internal Audit Schedule
PRO-U1500.01B Requesting Internal Audit Services During the Year
POL-U1500.02 Distributing Annual Internal Audit Schedule
POL-U1500.03 Creating and Finalizing Internal Audit Reports
POL-U1500.04 Distributing Draft Internal Audit Reports
POL-U1500.05 Distributing Final Internal Audit Reports
POL-U1500.06 Requesting Copies of Internal Audit Reports
POL-U1500.07 Creating Written Responses to Final Draft Internal Audit Reports
POL-U1600.01 Requesting an Appointment of Opportunity
PRO-U1600.01A Requesting a Dual Career Assistance (DCA) Appointment of Opportunity
PRO-U1600.01B Requesting an Exceptional Merit (EM)or Affirmative Action (AA) Appointment of Opportunity
PRO-U1600.01C Requesting a Temporary Professional Staff or Sponsored Program Appointment of Opportunity
POL-U1600.02 Providing Equal Opportunity and Nondiscrimination
POL-U1600.03 Accommodating Persons with Disabilities
POL-U1600.04 Preventing Sexual Harassment
POL-U1600.05 Implementing Affirmative Action Program
2000-4000 Academic Affairs
POL-U2100.01 Personnel Faculty Handbook (Faculty Senate website)
POL-U2100.05 Awarding an Honorary Degree
POL-U2110.01 Admissions Policy
POL-U2122.01 Responsible Computing
POL-U2125.02 Campus Services- Access to Computer Center
POL-U2160.01 Space Allocation - Academic Offices
POL-U3000.01 Identifying Detecting and Responding to Identity Theft Red Flags and Notices of Address Discrepancies
Western Washington University's Red Flags Identity Theft Prevention Program
POL-U3520.01 Campus Services- Access to Speech Clinic
POL-U4520.02 Misconduct in Research & Scholarship
POL-U4520.03 Patent and Copyright Policy
PRO-U4520.03A Patent and Copyright Procurement
POL-U4900.01 Facilities Use- Library
POL-U4900.02 Posting and Handbills - Wilson Library
POL-U4910.01 Managing University Archival Records
POL-U4950.01 Facilities Use- Media Services
5000 Business and Financial Affairs
POL-U5000.02 Campus Signs
POL-U5000.03 Building Closures
PRO-U5000.03A Building Closure Procedure
5100 Vice President's Office
POL-U5100.02 BOT Educational Comm Activites
5200 Capital Budget Office
POL-U5200.01 Art Acquistion
5300 Fiscal Services
5300 - Internal Control
POL-U5300.01 Safeguarding Non-Public Financial Information
5310 - Investments and Cash Management
POL-U5310.03 Receipting Endowment Funds
POL-U5310.04 Authorizing Banking and Investment
5320 - Accounting
POL-U5320.01 Applying Accounting Standards
PRO-U5320.01A Complying with Closing Dates for Financial Repository
PRO-U5320.01B Processing Financial Transactions in the Financial Repository
PRO-U5320.01C Fiscal Year End Reporting to State Financial System
PRO-U5320.01D Processing Month End Closing of Financial Repository
PRO-U5320.01E Monthly Reporting to State Financial System
PRO-U5320.01F Annual Preparation of CAFR and Federal Assistance Reporting
PRO-U5320.01G Closing of Accrual Period in Financial Repository
POL-U5320.02 Managing University Financial Data
POL-U5320.03 Authorizing & Defining the Responsibilities of Financial Managers
POL-U5320.04 Establishing Using Chart of Accounts
PRO-U5320.04A Requesting Additions, Changes & Deletions to the University Chart of Accounts
PRO-U5320.04B Deleting Components from the University Chart of Accounts
POL-U5320.05 Using Subsystems to Generate Financial Data
PRO-U5320.05A Transferring Subsystem Financial Data to the Financial Repository
POL-U5320.06 Using Journal Vouchers to Generate Financial Data
PRO-U5320.06A Using Journal Vouchers to Record Financial Transactions
POL-U5320.07 Maintaining Financial Data For Affiliated Entities
POL-U5320.08 Performing Analytical Review of University Financial Data
POL-U5320.09 Reporting Financial Information to External Entities
POL-U5320.10 Reconciling University Financial Accounts
PRO-U5320.10A Reconciling University Financial Accounts
POL-U5320.11 Managing University Tax Liability
PRO-U5320.11A Calculating and Reporting University Tax Liability
PRO-U5320.11B Determining Tax Impact of Activities
POL-U5320.12 Creating and Maintaining Vendor and Customer Info
PRO-U5320.12A Creating Customer Records
PRO-U5320.12B Creating Vendor Records
PRO-U5320.12C Reviewing Vendor Record Changes
POL-U5320.13 Coordinating Financial Audits and Responding to Audit Issue
PRO-U5320.13B Responding to Audit Issues
POL-U5320.14 Coordinating Exit Interviews
PRO-U5320.14A Coordinating Exit Interviews
POL-U5320.15 Coordinating Entrance Interviews for Financial Audits
PRO-U5320.15A Coordinating Entrance Interviews
5335 - Systems
5341 - Accounts Payable
POL-U5341.01 Receiving Goods & Services
POL-U5341.02 Approving Invoices for Payment
POL-U5341.03 Distributing Payroll Payments
PRO-U5341.03A Distributing Temporary Employee & Student Employee Payroll Checks
PRO-U5341.03B Distributing Permanent Payroll Checks
POL-U5341.04 Distributing Non-Payroll Payments
PRO-U5341.04A Distributing Emergency Payroll and Non-Payroll checks
5345 - Mail Services
POL-U5345.01 Use of Campus Mail
5346 - Assets
POL-U5346.01 Identifying and Recording University Assets
POL-U5346.02 Disposing of University Assets
PRO-U5346.02A Disposing of University Assets
PRO-U5346.02B Disposing of Hazardous Assets
PRO-U5346.02C Surplusing University Assets
PRO-U5346.02D Selling University Assets
PRO-U5346.02E Scrapping University Assets
POL-U5346.03 Safeguarding University Assets
POL-U5346.04 Accounting for University Assets
POL-U5346.05 Inventorying Consumable or Retail Assets
5348 - Purchasing and Contracts
POL-U5348.01 Purchasing With University Funds
PRO-U5348.01A Purchasing Goods Under Designated Dollar Limit
PRO-U5348.01B Using P-card to Purchase Goods Under Designated Dollar Limit
PRO-U5348.01C Using Purchase Form to Purchase Goods Under Designated Dollar Limit
PRO-U5348.01D Using a Check Request Form To Purchase Goods Under The Designated Dollar Limit
PRO-U5348.01E Purchasing Good Over the Designated Dollar Limit
PRO-U5348.01F Purchasing from a Sole Source
POL-U5348.03 Authorizing Purchases
POL-U5348.04 Using a Purchasing Card (PCard)
PRO-U5348.04A Obtaining a Purchasing Card
PRO-U5348.04B Using PCard Within Purchasing Department
TSK-U5348.04A Reviewing PCard Transactions
TSK-U5348.04B Approving PCard Transactions
TSK-U5348.04C Auditing PCard Activity
POL-U5348.05 Reviewing and Approving University Contracts
POL-U5348.06 Authorizing Contract Signature Authorities
PRO-U5348.06A Authorizing Signature Authorities
POL-U5348.07 Managing Contracts
POL-U5348.08 Contracting for Personal Services
POL-U5348.09 Paying Honoraria
PRO-U5348.09A Paying Honoraria
POL-U5348.10 Authorizing & Reimbursing Travel for Official University Business
POL-U5348.12 Reimbursing Employees
PRO-U5348.12A Reimbursing Employees
POL-U5348.13 Purchasing Lounge Appliances
5351 - Cash Handling
POL-U5351.01 Authorizing and Maintaining Cash Receipting Locations
FRM-U5351.01A Cash Receipting Authorization Form
POL-U5351.02 Training Cash Handlers
POL-U5351.03 Supervising Cash Handling Activities
POL-U5351.04 Issuing and Maintaining Pre-Numbered Receipts
PRO-U5351.04A Issuing Maintaining and Accounting for Manual Receipt Books and Receipts
POL-U5351.05 Maintaining Accountability Over Cash
POL-U5351.06 Accepting Cash
PRO-U5351.06A Reviewing for Counterfeit Currency
PRO-U5351.06B Processing and Converting Canadian Cash
TSK-U5351.06A Reviewing and Endorsing Checks
TSK-U5351.06B Cashing Employee and Student Checks
POL-U5351.07 Handling Rejected Items and Items Returned by the Bank
POL-U5351.08 Balancing Cash to Receipts
PRO-U5351.08A Handling Overages and Shortages
POL-U5351.09 Depositing Cash
PRO-U5351.09A Depositing Cash
PRO-U5351.09B Waiving 24 Hour Deposit Requirement
FORM-U5351.09A 24 Hour Deposit Requirement Waiver and Deposit Security Form
POL-U5351.10 Maintaining Physical Control Over Cash
PRO-U5351.10A Maintaining Backup Keys and Combinations Within a Department
PRO-U5351.10B Maintaining Backup Keys and Combinations In A Central Facility
POL-U5351.11 Transporting Cash
POL-U5351.12 Authorizing and Maintaining Petty Cash and Change Funds
PRO-U5351.12A Obtaining Petty Cash and Change Funds
FORM-U5351.12A Petty Cash and Change Fund Authorization Form
PRO-U5351.12B Reimbursing Petty Cash Funds
PRO-U5351.12C Advancing Temporary Change Funds to Departments
POL-U5351.13 Accepting, Processing and Securing Bankcard Information
FRM-U5351.13A Bankcard Authorization Form
POL-U5351.14 Accepting, Processing and Securing Payments Through the Internet
FRM-U5351.14A E-Commerce Authorization Form
5352 - Billing and Collection
POL-U5352.01 Charging the Public for Goods and Services
PRO-U5352.01A Charging and Billing the Public for Goods and Services
PRO-U5352.01B Preparing The Customer Invoice
POL-U5352.02 Billing Students' Accounts
PRO-U5352.02A Assessing Tuition and Mandatory Fees to Students
PRO-U5352.02B Maintaining Banner Fee Assessment Rules
PRO-U5352.02C Maintaining Banner Fee Assessment Tables
PRO-U5352.02D Charging Course Fees by Attaching Fee to the Course Number
POL-U5352.03 Applying Credits to Accounts
PRO-U5352.03B Correcting or Adjusting General Receivables Invoices
PRO-U5352.03C Billing 3rd Parties to pay charges on Students' Accounts
PRO-U5352.03D Applying Tuition Waivers to Students Accounts
PRO-U5352.03E Correcting or Adjusting Student Accounts
PRO-U5352.03H Processing Direct & Plus Loan Paper Promissory Notes
PRO-U5352.03I Processing Perkins Loan Promissory Notes
POL-U5352.04 Refund Policy
POL-U5352.05 Issuing Refunds for Credit Balances on Student or General Receivable Accounts
PRO-U5352.05A Refunding Credit Balance On Student Account
PRO-U5352.05B Refunding Credit Balance On General Receivable Account
PRO-U5352.05C Requesting Refund of Overpayment not on Receivable Account
POL-U5352.06 Generating and Sending Monthly Statements
POL-U5352.07 Requesting Funds from Federal Agencies
POL-U5352.08 Collecting Accounts Owed to the University
POL-U5352.09 Collecting Long Term Student Loans
POL-U5352.10 Writing Off Uncollectible Accounts
POL-U5352.11 Repaying Unearned Financial Aid
POL-U5352.12 Establishing Allowances for Bad Debt
POL-U5352.13 Charging and Billing Fines
5353 - University Box Office
POL-U5353.01 Selling Tickets for Performance Events
5400 Human Resources
POL-U5400.03 Taking and Reporting Leave During Inclement Weather
POL-U5400.04 Suspending University Operations
FRM-U5400.04A Essential Information Checklist
POL-U5400.05 Using University Resources
POL-U5400.07 Determining Classification and Compensation for Classified Positions
FRM-U5400.07A Classified Postition Questionnaire
POL-U5400.08 Conducting Background Checks
FRM-U5400.08A Criminal Conviction Verification
POL U5400 11 Onboarding and Verifying Employment Eligibility
PRO-U5400 11A Processing New Hire Documentation Through HR
POL-U5400.13 Using University Property for Political Activity
POL-U5400.14 Western Idea Network (WIN)
POL-U5400.17 Professional Staff Policy on Consulting and Other Outside Compensated Professional Activities
POL-U5400.18 Faculty Policy on Consulting and Other Compensated Professional Activities
POL-U5400.19 Honoraria Policy
POL-U5400.20 Financial Disclosure Policy
POL-U5400.21 Managing Wireless Voice/Data Devices
PRO-U5400.21A Providing Employee Stipend for Wireless Device
FRM-U5400.21A1 Wireless Service Communications Agreement (not yet available 07-31-09)
PRO-U5400.21B Requesting Approval to Purchase Department Wireless Phone
FRM-U5400.21B1 Approval Request for Department Voice Phone (not yet available 07-31-09)
PRO-U5400.21C Requesting Use of Department Wireless Phone
FRM-U5400.21C2 Department Wireless Phone Call User Log
FRM-U5400.21C3 Department Wireless Phone Checkout Log
POL-U5400.25 Temporary Policy to Facilitate Internal Placements
PRO-U5400.25A Filling Vacancies Through Internal Placements
POL-U5410.01 Conflict of Interest Resulting From Family Relationship
POL-U5410.02 Permitting Flexible Work Schedule
POL-U5410.03 Taking Family or Medical Leave
POL-U5410.04 Drug Alcohol US DOT Compliance
POL-U5410.05 Administering Work and Leave Time Reports
POL-U5415.01 Telecommuting Policy
FRM-U5415.01A Self Certification Safety Checklist
FRM-U5415.01B Telework Request Assessment
FRM-U5415.01C Telework Agreement
POL-U5440.02 Administering the Western Washington University Retirement Plan
POL-U5440.03 Reviewing Professional Staff Salary Assignments
PRO-U5440.03A Reviewing Professional Staff Salary Assignments
POL-U5440.06 Determining Classification and Compensation for Professional Staff Positions
FRM-U5440.06A Professional Staff Position Review Form
5600 Public Safety
POL-U5610.01 Issuing & Using University Keys
POL-U5615.01 Responding to Campus Violence or Threats of Violence
POL-U5620.01 Firearms Policy
POL-U5620.02 Sex Offender Policy
PRO-U5620.02A Sex Offender Procedure
POL-U5620.03 Parking and Traffic Regulations
POL-U5620.04 Dogs on Campus
POL-U5620.05 Using Bicycles on Campus
POL-U5620.06 Using Skateboards on Campus
POL-U5720.07 Appeals from Parking Violations
5700 Facilities Management
No policies
5950 Environmental Health and Safety
POL-U5950.01 Health Safety Environmental Protection
PRO-U5950.01A Custodial Eye Protection
PRO-U5950.01B Indoor Air Quality
PRO-U5950.01D Dangerous Waste Training Plan
PRO-U5950.01D Dangerous Waste Training
POL-U5950.02 Confined Space
PRO-U5950.02A Entering Confined spaces
POL-U5950.03 Emergency Management Plan
POL-U5950.04 Fines Arising from EHS Citations
POL-U5950.05 Lockout-Tagout for Control of Haz Energy
POL-U5950.07 Bloodborne Pathogens
POL-U5950.08 Office Fire Safety
PRO-U5950.08A Office Fire Safety
POL-U5950.09 Waste Reduction & Recycling
POL-U5950.10 Workers' Comp Return-to-Work
PRO-U5950.10A Implementing Workers' Compensation
PRO-U5950.10B Workers' Comp Return-to-Work
POL-U5950.11 Children on Campus
POL-U5950.12 Smoking Tobacco
POL-U5950.13 Access to Workers' Comp Claim Info
PRO-U5950.13A Access to Workers' Comp Claim Information
POL-U5950.14 Risk Management and Insurance
POL-U5950.15 Using Non-Owned Aircraft
POL-U5950.16 Managing Refrigerants
POL-U5950.17 Traveling Outside the United States
POL-U5950.18 Underwater Diving
POL-U5950.19 Reporting Loss of University Funds
PRO-U5950.19A Reporting Loss of University Funds
POL-U5950.20 Using 12 and 15 - Passenger Vans
6000 University Advancement
POL-U6000.01 BOT- Gifts to Foundation
POL-U6000.02 Naming University Facilities
6500-6999 University Relations
No policies
7000-9000 Enrollment & Student Services
POL-U7100.01 Student Records Policy (WAC)
POL-U7100.02 Using Email Accounts for Official Correspondence with Students
POL-U7300.01 Campus Services, Access to Career Planning and Placement Center
POL-U7400.01 Alcohol & Other Drugs Policy
POL-U7600.01 Student Aid- Satisfactory Academic Progress
POL-U8000.01 Operating The Associated Students Bookstore
POL-U8500.01 Space Allocation - Exterior Space
POL-U8610.01 Recognition Policy (Associated Students)
PRO-U8610.01A Recognition Procedure
POL-U8650.01 Campus Wide Posting
POL-U8650.02 Sale of Goods and Services
POL-U8670.01 KUGS Associated Students Radio Station
POL-U8800.02 Ordering and Communicating Course Materials
PRO-U8800.02A Ordering and Communicating Course Materials
Updated 03.28.2013
Copyright © 2002 - 2006 Western Washington University
