How to Make a Public Records Request

  1. Please download and print the Public Records Request form.
  2. Complete Sections I and II of the form, and be specific in describing the records requested.
  3. Send the completed form by Mail, Fax, or Email.

Mail

Public Records Office
OM330G
516 High Street
Bellingham, WA 98225

Fax

360-650-4228

Email

publicrecordrequests@wwu.edu

Cost

Charges for Copying Public Records is defined per RCW 42.56.120

Charges for Normal Requests

  • Fifteen cents per page for standard black & white paper copies, unless the request is less than 10 pages (no charge)
  • One dollar for a CD/DVD
  • Actual cost of postage and shipping container

The fees must be paid upon receipt of the copied records or receipt of invoice; no future public record requests will be processed without payment of previous requests.

The requestor should make a check payable to WWU, Public Records Office, and mail it to:

Western Washington University Cashier
516 High St MS-9004
Bellingham, WA 98225

Charges and Procedures for Large Requests

For large requests, WWU :

  • May provide copies in installments;
  • May require a deposit of up to ten percent of estimated total cost prior to making copies;
  • May require advance payment before providing further installments; or
  • Will not provide the next installment until payment is received for prior installment

Request Procedure

  1. The Public Records Officer will respond to a request within five business days of receipt of the request in the Public Records Office. The response may take one of the following forms:
    • Acknowledge the request and give a reasonable date for providing the records. This date may be extended as necessary to accommodate the collection and processing of the records
    • Provide the requested records
    • Deny the request and provide an explanation for the denial. Request a clarification about the request where the request is unclear or does not sufficiently identify the requested records
  2. The Public Records Officer locates and requests records from departments
  3. The Public Records Officers reviews and redacts records which fall under legal exemptions
  4. Documents that do not fall under any exemptions are released to the requestor
  5. Documents that are exempt from disclosure based on applicable laws and federal statutes are redacted and an exemption log attached to the records provided to requestor

 

Page Updated 10.23.2015