Student Responsibilities

Registration Responsibilities

Students are responsible for completing their own registration each quarter. While faculty may provide permission with an override to enroll in a restricted course, the student must complete the process via Web4u. Schedule changes initiated after the first week of the quarter, and independent study registrations, must be submitted in person at the Registrar’s Office, Old Main 230.

It is important for students to make certain they are not registering for a course in which they already received credit, either at Western or elsewhere. Unless the course is marked in the University Catalog as repeatable, it cannot be taken more than once for credit.

Prerequisite

The student is responsible for ensuring that he or she has satisfied all prerequisites, with a grade of C- or better, before registering for a given course.

  • Students should not assume they are eligible to enter a course without having taken the prerequisite just because the system allows them to register for the course.
  • A student who has registered for a course without satisfying prerequisites or obtaining permission may be required by the instructor to withdraw from the course.

Registration Changes

Any changes in registration must be completed by the student via Web4U during Phases I, II and III. After Phase III ends on the fifth day of the quarter, it is not possible to add or withdraw from classes via the web. Any late changes or late registration must be done in person at the Registrar's Office, Old Main 230.

Initial registration after the fifth day of the quarter requires permission of the instructor (either written or an override). A $12 per credit late registration fee will be charged.

Adding new courses to an existing schedule after the fifth day of the quarter requires permission of the instructor (either written or an override). A late fee of $12 per credit for adding courses after the second week will be charged. (See Important Dates and Deadlines) If additional tuition is accrued, it is due immediately.

Course withdrawals can be completed via Web4U until the fifth day of the quarter.

Variable Credit Courses

Some courses are offered for a variable number of credits. After registering for the course on Web4U, make certain you key in the correct credit amount. The web will automatically register you for the least amount of credit; you will then need to go back to the Registration menu and choose Change Variable Credit Hours.

Registration Tampering

A student who tampers or attempts to tamper with the registration records of another student, including but not limited to dropping or adding courses and improper use of permissions, will be subject to disciplinary action.

Writing Proficiency Requirements

Upper-division writing proficiency requirement: complete a minimum of three writing proficiency points in approved upper-division writing proficiency courses at WWU with a minimum grade of C-. Students must complete Block B or C of the Communications GUR requirement before enrolling in a writing proficiency course. All Western writing proficiency courses should follow these University-wide guidelines:

  • Students write multiple drafts of assigned papers
  • All students must complete a minimum of three writing proficiency points in approved upper-division writing-proficiency courses at WWU with a minimum grade of C-

Upper-division writing proficiency courses emphasize research and writing. In writing proficiency courses, students learn the writing style and conventions of their disciplines, as well as the techniques for integrating evidence into scholarly papers. Writing proficiency courses are listed in the online Timetable of Classes.

Withdrawal

Course Withdrawal

Course withdrawals that occur prior to the fifth day of the quarter are considered to be a change of initial registration, and result in no entry on the permanent record (transcript). To withdraw from a course during the first five days of the quarter a student must complete the transaction on Web4U.

Students who drop courses may be entitled to a credit for a portion of the tuition and fees for a given quarter depending on the time of the quarter the transaction is completed. Please note:

  • Courses dropped prior to the sixth day of the quarter may be entitled to a full tuition credit.
  • Courses dropped beginning on the sixth day of the quarter and within the first 30 calendar days may be entitled to one-half tuition credit.
  • Courses dropped after the 30th calendar day will not receive a tuition credit.

Refer to Tuition Fees and Rates table.

Course withdrawals that occur beginning the sixth day of the quarter to the end of the second week will result in no entry on the permanent record (official transcript), but a mark of XM will appear with the withdrawn course on the unofficial record (academic history). Withdrawals that occur beginning the sixth day of the quarter may affect a student’s tuition charges and may result only in a half-tuition refund. There also may be implications for financial aid recipients’ awards. To withdraw from a course after the first five days of a quarter, a student must present the request in person at the Registrar’s Office, Old Main 230. Beginning the third week of the quarter, a mark of "W" is posted for each withdrawn course.

Course withdrawal beginning the third week to the end of the seventh week is permitted only if the student has a withdrawal privilege available. Each student is granted two annual withdrawal privileges at the beginning of the academic year in fall quarter. The annual withdrawal privileges can be used during fall, winter, spring or summer quarter. (See note on summer below.) Unused withdrawal privileges do not accrue. To use a withdrawal privilege, a student must present the request in person at the Registrar’s Office, Old Main 230.

After the seventh week of the quarter, course withdrawal is not permitted. Discontinued attendance without official withdrawal results in a failing grade (Z or F). Course withdrawal deadlines are published in the dates and deadlines section of the Registrar’s Office website and the Summer Session Bulletin on the Web.

To withdraw from an extension course, a student must file the appropriate form through the extension office. For specific site information, see the Extended Education section in the University Catalog.

Students may drop an Independent Learning course at any time by contacting the Independent Learning Office in writing. There is no refund 30 days after registration.

University Withdrawal

Withdrawal from the University (Official School Withdrawal) Formal withdrawal from the University, including a self-supporting program, may be made at any time before the final two weeks of a quarter. Students must initiate the withdrawal process in the Registrar’s Office or at their extension site. A student must contact the appropriate extension office for formal withdrawal from a self-supporting course. Beginning the first day of classes, a grade of SW (school withdrawal) is posted for each course for which the student was registered.

Students who leave the University during a quarter without formal withdrawal receive failing grades. A student who is unable to complete the quarter due to hardship may petition to withdraw from the University after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family.

Students who officially withdraw from Western before the sixth day of the quarter will receive a full refund of tuition and fees. See the sections under University Academic Policies for information on withdrawing from the University. The $250 enrollment fee is nonrefundable.

Students who officially withdraw on or after the sixth day of the quarter and within the first 30 calendar days will receive a credit of one-half of their tuition. After the fifth day of instruction, the health services, building, technology, recreation, transportation and renewable energy and course and audit fees are nonrefundable. A statutory pro rata return of financial aid is required for students who received Title IV federal financial aid. The refund policy is available in the Financial Aid Department.

Students who withdraw after the 30th day will not receive a refund. The refund deadlines for each quarter are listed on the Registrar’s website.

Students who received federal or state financial aid or other support may be required to return part or all of the aid. Refer to the FAQs located on Student Accounts website.

Hardship Withdrawal. A student who is unable to complete the quarter or a class due to a significant hardship may petition to withdraw from the University or a course after the stated deadline. Hardship is considered to be an incapacitating illness or injury requiring extensive recuperation or a significant personal emergency such as a death in the immediate family. Verification of the hardship is required.

Petitions for the withdrawal due to hardship are available in the Dean of Students Office and must be submitted by the last day of the week prior to finals. A complete school withdrawal results in grades of SW for each course for which the student was registered. If the student qualifies for a partial withdrawal, a grade of W is posted for those courses.

Summer withdrawal deadlines and policies are published in the online Summer Session.

Address Change

Students are responsible for keeping their address(es) current. Address changes may be made via the Web4U Address Change Form. Address changes cannot be made over the telephone.

Class Attendance

Course attendance normally is required by the instructor. Any student who fails to attend the first meeting of a course may be required to drop it if another student, previously unable to register for the course due to enrollment limitations, seeks admission.

A student absent from any exam or class activity through sickness or other cause judged by the instructor to be unavoidable shall be given an opportunity to take a rescheduled exam or make up the class assignment in a timely manner agreed upon by the instructor (see Leaves of Absence). Examples of unavoidable cause may include participation in University-sponsored activities such as debating contests, musical or theatrical performances, or intercollegiate athletic competition.

University policy does not allow a student to attend a class without formally being registered for it. It is the student’s responsibility to ensure that he or she is properly registered for each course.

Measles Immunization Requirement

Western requires all students born after January 1, 1957 to provide medical documentation of immunity to rubeola measles to the Student Health Center before they will be allowed to register for classes or live in on-campus housing. See the Student Health Center website for complete details.

Nonpayment Penalty

By registering, a student incurs a legal debt to the University and can be released from that obligation only by formally withdrawing within the full-refund period. The $250 enrollment fee is never refundable. Tuition and fees and housing payments are due the first day of the quarter. Charges incurred on or after the statement date are due immediately. After the third Friday of each quarter a fee of $40 will be assessed each month there is a balance on the student’s account. Tuition due dates are posted on the Registrar’s Office and Student Account's websites. A one percent interest charge will be assessed monthly on all past due accounts.

Directory Information / Confidentiality

The University publishes an annual student directory, showing your name and local phone number. You may elect to have this information omitted by completing a Request for Confidential Status of Directory Information form in the Registrar’s Office, Old Main 230. If this option is chosen, NO information will be released about you, including degrees and awards earned.