Name Changes

Legal Name Change

To change your name, attach the required documents with the Name Change Request form and mail or fax to the address on the form.

If you are employed by WWU in any capacity including student employment, will be paid an honorarium, or are a financial aid recipient or applied for FASA, a social security card reflecting new name is required.

Graduating? If you submitted your graduation application, then you will need to contact a Degree Evaluator at 360-650-3985, to notify them the name you want printed on your diploma.

Places Where Legal First Name is Used

  • Financial Aid
  • Student Accounts
  • Official Transcripts
  • Unofficial Faxed Transcripts
  • Responses to enrollment inquiries such as verification requests (unless you have chosen Confidential Status)

Preventing External Use of Your Legal Name

If you do not want WWU to share your legal name with external organizations, you may complete a Request for Confidential Status form, which revokes the University’s right to share any of your information with any outside source.

Choosing confidential status means you will not be listed in the student directory and WWU cannot confirm your student status (e.g., for the purposes of degree verification for job applicants, insurance verifications, registration issues, etc.). For more information on Confidential Status, please contact the Registrar’s Office at 360.650.3430.

Questions regarding legal name changes may be directed to (360) 650-3431.

Student Preferred First Name

In support of Western Washington University's long standing commitment to diversity, any student can use a preferred first name at WWU regardless of whether they have obtained a legal name change

Indicating a preferred name automatically changes the first name appearing in many internal locations.

Places Where Preferred First Name is Used

  • Academic History (unofficial transcripts)
  • Campus Directory
  • Canvas
  • Class Lists
  • Email Display Name
  • Grade Rosters
  • President's List (Honor Roll)
  • Photo Rosters
  • Transfer Equivalency Report
  • Western ID Card

Please Note: Indicating a preferred first name only updates various WWU internal locations, as listed above. All other academic records will reflect legal name.

If you have questions about this process, please contact the Registrar's Office at 360.650.3431 or via e-mail.

How to Indicate Your Preferred First Name

To indicate your preferred first name, complete and submit the Student Preferred Name Change e-sign form. Please allow two business days for preferred first name to be updated in the WWU internal locations listed above.

Staff with an administrative need (e.g., police, health, and financial services; Registrar's Office, advisors) will see both legal and preferred names.

Changing Your Western ID Card

After two business days, your preferred name will appear in the system and you can request a new Western ID Card by contacting the Western Card Office. At your request, a new photo will be taken and printed on the new Western Card. There is no fee for this service.

Page Updated 02.25.2016