Gift or Grant FAQ
For all awards the Proposal Routing Form (“blue form”) is submitted to RSP for determination of whether it is a gift or a Sponsored Program. Below are criteria that RSP uses to determine if the Foundation or Research & Sponsored Programs (RSP) manages an award.
Sponsored Projects (grants)
- The sponsor/donor binds the University to a specific line of scholarly or scientific inquiry which requires either a work statement, or an orderly testing of specific hypotheses, methodology, or validation or particular approaches, or for support of specific projects.
- A specific commitment is made regarding the level of personnel effort or items of output (e. g. publications of papers or reports), or if achievement of specific performance targets.
- Performance of the tasks requires commitment of University resources.
- A line item budget detailing expenditures by activity, function, and project period is required as a condition of funding and a fiscal or activity report or external audit is required at intervals during the course of the work and/or at the end of the project period.
- Any unexpended funds must be returned to the sponsor at the end of the project period.
- The proposed agreement with the sponsor provides for the disposition of either tangible property (e.g. equipment, records, technical reports, theses or dissertations), or intangible property (e.g., rights in data, copyrights, inventions) which may result from the activity.
- Some sponsored projects support activities involving human subjects, lab animals, radiological hazards, biohazards, or recombinant DNA or conflict of interest, and must meet University compliance standards and external requirements.
Gifts are administered by the WWU Foundation and usually have one or more of the following characteristics.
- The award is from a private individual or a private foundation
- The award is from a non-governmental source and is either for “brick and mortar” or for the University’s endowment.
- The donor specifically intends the award to be a charitable gift as reflected by the characteristics of the award instrument.
- The conditions and stipulations placed on the intended use of the award are reasonable and serve to direct the funds to areas such as scholarships, bricks and mortar, or general support of specific interest to the donor.
- The donor intends the gift to be irrevocable and, therefore relinquishes the right to reclaim the gift or any unused remainder and does not require an itemized budget.
- The donor makes the gift to the University without expectation of direct economic benefit or other tangible benefit commensurate with the worth of the gift. Indirect benefits such as tax advantages, business or personal goodwill derived from close association with the University, are not sufficient to negate the intent of the gift.
- The acceptance of the gift does not commit University resources (personnel time, facilities, or other resources).