Small Grants FAQ

  • What is the purpose of RSP small grants funding?
    • The purpose of small grants is to assist faculty with research and scholarly activity. The goal is to stimulate extramural funding and publication opportunities.
  • Who administers the small grants program?
    • The Vice Provost for Research (VPR) is responsible for directing the funds. Tracey Finch, Pre-Award Manager and the Research Advisory Committee (RAC), review applications and advise the Vice Provost for Research.
  • What is the funding source for the small grants?
    • An annual allocation of recovered Indirect Costs fund the small grants program.  This includes mini-grants, grants-in-aid and pilot project grants.
  • Can Non-tenure track faculty apply for small grants?
  • Which small grant should I apply for?
    • Each small grant has a different purpose.  See Internal Funding on the RSP webpage.  Some are described in detail below.
  • Can I request travel funds?
    • Required travel for a particular research project is an eligible expense, i.e. travel to Mount Baker to gather data for analysis for a specific research project.  Colleges receive a travel allocation of $500 per tenure and tenure-track faculty annually from the VPR for other travel. 
  • What is the purpose of Publication Support?
    • To fund reprint and page charges up to $1,000 per journal article for faculty.  Other costs that may be funded with proper justification are inter-library loan fees, copyright fees, publication fees, open access e-journal fees.  Faculty may be awarded more than one per year.  There are no deadlines for this award.
  • What is the purpose of the Manuscript Preparation small grant?
    • The $1,500 manuscript preparation award is designed to offset costs such as editing, indexing, copyright materials, or copies of a manuscript to an editor, publisher or reviewer.   Funds are not awarded to hire support to perform data collection and analysis for the researcher, or to substantially revise an article to meet reviewers’ suggestions for a re-submission.
  • What is the purpose of the Mini Grant?
    • The mini-grant maximum award is $1,000, and its purpose is to pay for specialized instruments, unique software; not normally provided by colleges and departments for faculty use; and materials, supplies, or services (participant costs for example), related to a specific research project.  There are no deadlines for this award.
  • What is the purpose of the Grant-in-Aid?
    • The maximum award for a Grant-in-Aid is $2,500 and is designed to assist with a specific research project, exhibit, or creative activity. 
  • What is the purpose of the Pilot Project?
    • The maximum award for the Pilot Project is $4,000 and is intended to assist faculty to generate data for a particular project that will lead to extramural funding, and publication opportunities. 
  • What if I was approved for sabbatical and have the opportunity to conduct research? May I apply for a small grant for research?
    • Small grants will not pay for travel to and from the sabbatical site.  Funds will not pay for research activities that may be performed at your site or home during the sabbatical.  An award may be given to fund a trip from the sabbatical site to a research site(s), if it has not been approved as part of the sabbatical agreement and if closer sites are not available.
  • Can you share examples of funded applications?
    • Examples of well written and funded Grant-in-Aid applications are available at the RSP.
  • Why are applications not funded typically?
    • Request for travel to a conference/exhibition (Colleges receive a travel allocation of $500 per tenure and tenure-track faculty annually from the VPR for this purpose.), or conference/registration fees, exhibit fees etc. Request general research expenses instead of funds for a specific project. Lack of detailed description of the project (description is too general). Lack of a detailed budget and budget justification (too general). Request to pay faculty for duties that are normal expectations for faculty. Request for funds to pay one to perform duties normally assigned to faculty. Request for funding far greater than is needed for the scope of work.
  • How do I apply?
    • The link to the esign application is available on RSP's website under Internal Funding or RSP Forms.   You will find the appropriate application form near the bottom of the page.  Include a thorough and detailed description of your project.  Include a thorough and detailed line item budget or copy of an invoice where appropriate. Include your curriculum vitae – limit of 2 pages of most relevant citations.
  • Where can I find a list of available internal grants?
    • The list of internal grants is available on the RSP website under Internal Funding. This link provides a complete list of internal grants including the following not included on this FAQ: Matching Equipment, Support for Journal Editing, Summer Research Grants, Summer Teaching Grants, Project Development Awards, Research and Creative Activities for Undergraduates and Fund for the Enhancement of Graduate Research.
  • Can I apply for a Faculty Development Award?
    • The program has been suspended temporarily due to budget cuts.  We hope the program will be re-introduced. 
  • Ineligible funding expenses are:
    • Travel to professional meetings; i.e. artist residency fees, registration fees, conference fees, fees to present or exhibit, per diem, lodging, and airline travel to conferences/exhibitions.  Colleges receive a travel allocation of $500 per tenure and tenure-track faculty annually from the VPR for this purpose. 
    • Funds are also not intended to pay a faculty member to perform normal responsibilities expected of WWU faculty such as data collection and analysis for research in general (as opposed to a specific research project), preparing articles for publication. 
    • Funds are not awarded to pay students or assistants to perform duties assigned to faculty as part of their contract.
  • What if I have more questions?
Page Updated 08.27.2014