Call for Abstracts

Abstracts Due December 14th, 2017

The Salish Sea Ecosystem Conference attracts over a thousand participants and has become the premier scientific research and policy gathering in the Pacific Northwest. The goal of the Conference is to provide a platform to build shared policies, practices and procedures necessary to guide future actions for protecting and restoring the Salish Sea. The outcome is improved scientific collaboration, data sharing and dynamic discussions and on the state of the Salish Sea ecosystem.

The Conference Program Committee invites submissions of abstracts for consideration for the 2018 Salish Sea Ecosystem Conference that will further the goals of the conference. Abstracts are due December 14, 2017 and notification of acceptance will be issued by early February.

The conference program will cover a wide range of subjects that address topics pertaining to multiple knowledge systems, science, policy, and governance of the Salish Sea ecosystem. Sessions have been selected from an earlier Call for Session Proposals, as well as general topics considered to be important by the Program Committee. We are encouraging those submitting abstracts to capture elements related to this year’s theme of Ecosystem Recovery in an International Transboundary System. Abstract submissions for these topics should encourage interdisciplinary dialogue throughout the Salish Sea region, and increase knowledge and sharing among indigenous knowledge-holders, scientists, policy-makers, students, and other stakeholders.

As in past years, session formats this year include oral and poster sessions. Oral presentation sessions are 90-minute blocks and can be one of the following three formats: 15-Minute Presentations Format (“Traditional”), Panel Format, or a “Salish Sea Snapshot” (5-minute oral presentations). For the 2018 conference, we have partnered with SPIE, a scientific organization based in Bellingham, WA, to utilize their proprietary abstract submission system.

All presenters must submit an abstract. Prior to submitting your abstract, please review the Session list to determine which session topic best fits your presentation. You will be asked to enter the “session code” from this list for your presentation into the abstract submission system. If your proposed presentation seems to fall outside any of the session topics listed, please submit to the “general” category, and if accepted, the Program Committee will determine the best fit based on other submissions.

You are welcome to submit more than one abstract, but please note that individuals will be restricted to one 15-Minute Presentation Format and either one Panel Format or one Snapshot at the conference, dependent on the total number of abstracts submitted. All abstracts will be evaluated by appropriate Session Chairs and additional peer reviewers.

Please note: all presenters, whether on a panel or in any session, must be registered for the conference. Only registered participants are allowed into the conference area.

Presentation Guidelines

Oral Presentation Guidelines

The Salish Sea Ecosystem Conference is a place to share information, exchange ideas and lessons learned and to connect with people to better understand each other and the state of the environment. It is also a place to develop solutions that further work to protect and restore the Salish Sea ecosystem. Within each 90-minute oral session block, we are seeking engaging and informative presentations that contribute to dialogue among participants.

Session Chairs will work with their respective session presenters/panel to confirm the format for their session and clarify specific presentation requirements. Oral presentation formats include:

Format Definition
15-Minute Presentation (“Traditional”) Six participants, each sequentially presenting a formal paper, 15 minutes each, including time for session introduction, questions, and transitions to other presenters.
Panel Session Chair moderates discussion with panel of 5-6 speakers, with the panelists responding to each other and to audience inquiries throughout the session.
Snapshot Each Snapshot Session has up to 10 speakers. Speakers have 5 minutes for their talk with 2 minutes between speakers to allow for transition. Speakers are strongly encouraged to use the Ignite format which utilizes 20 slides, images (not text) on the slides and auto advance every 15 seconds. See Snapshot page for training video and an example video.

We recommend no more than 10 slides for most presentations. Presenters are encouraged to focus on study results and their implications and relate their work and results to those being presented by others, especially other presentations in the session. Session rooms will be equipped with a screen, projector, and computer (PC).

Poster Presentation Guidelines

Poster presentations will use charts, tables, graphs, photos and/or drawings to complement explanatory text. Presenters will be provided up to a 4’x 4’ bulletin board area to mount their poster. Presenters are expected to be available to informally discuss their study or project/program with conference participants at the Poster Reception, currently planned for the late afternoon of April 5, 2018, and during lunches/coffee breaks over the course of the conference. Posters will be grouped according to the topic they address. During the conference, conference organizers will be making efforts to ensure that attendees of oral sessions are notified of and encouraged to visit posters that are related to oral presentations.

Submission Requirements and Procedures

  • • Submissions can only be made through the online SPIE Abstract Submission site. (See link below)
  • • Submissions for individual papers will open on October 23, 2017 and will be accepted through December 14, 2017. Abstract submissions are limited to 300 words.
  • Submissions will be reviewed by respective Session Chairs, and approved and selected by the Conference Program Committee.
  • • Final program content and format is at the discretion of the Program Committee, and will depend in part on the number of abstracts submitted to each session.
  • Presenters will receive notice of acceptance in late January 2018.
  • All presenters are required to register for the conference (minimum of one-day registration) and cover all travel and accommodation expenses.

Conference Timeline

October 23, 2017 Call for Abstracts released
Late November, 2017 Conference Early Bird Registration opens
December 14, 2017 Call for Abstracts closes
Evaluation and selection of abstracts(Conference Program Committee and session conveners)
Early February, 2018 Presenters notified
February 8, 2018 Last date for Early Bird Registration
March 22, 2018 Conference Registration closes
April 4-6, 2018 Conference held at the Washington State Convention Center, Seattle, WA
June 1, 2018 Proceedings submissions due

Proceedings

The conference organizers will produce web-based proceedings of the conference. Individual presenters will be required to submit proceedings, and have the option of submitting an extended abstract, PDF of PowerPoint presentation, or full manuscript of their oral or poster presentation. Session Chairs must also submit an edited report or summary of the session and its outcomes.

The deadline for all proceedings submissions is June 1, 2018. Presenters, however, are encouraged to submit their proceedings before then.