Presentation Guidelines

Oral Presentation Guidelines

Oral presentation time slots are 15 minutes, including time for questions. Speakers should divide this time up into no more than 12 minutes of oral presentation, followed by 3 minutes of questions. Session Chairs will be instructed to move to the next speaker after 15 minutes, to keep the session on time. In general, we recommend no more than 10 slides for most presentations. Speakers who are giving “lightning talks,” (i.e., sharing one 15-minute slot with another speaker) should limit their individual presentation to 5 minutes, plus 2 minutes for questions. Presenters are encouraged to focus on study results and their implications and relate their work and results to those being presented by others, especially other presentations in the session.

A Speakers Prep Room (601) is available for previewing PowerPoint and Acrobat presentations and uploading them to the proper session folder. The room will be available at 7:00 a.m. on Wednesday and 8:00 a.m. on Thursday and Friday. The upload should be done at least 3 hours ahead of your session. You will find your session number and speaker order in the conference program, now available. To facilitate smooth transitions between speakers, please name your file following the file naming convention: SpeakerOrder_SessionNumber_SpeakerName.ppt, e.g. “2_S07E_Francis.ppt”

We will have volunteers and staff available to assist with the labeling and to upload your presentation to the correct session folder. You may also bring your presentation on a flash drive to your session 20 minutes before the session begins. Upon arrival in your session, introduce yourself to your Session Chair and/or Session Volunteer and work with them to load your talk onto the room laptop. Session rooms will be equipped with a screen, projector and computer (PC), loaded with Windows 7/Office 2010 and Adobe Acrobat. Please contact your Session Chair if you have special audio-visual needs.

Poster Presentation Guidelines

Bring your poster presentation with you to the conference. Poster presentations will use charts, tables, graphs, photos and/or drawings to complement explanatory text. Posters should be a maximum of 44.5” wide by 45.5” tall, unlaminated and not mounted on foam core or other hard backing. Presenters will be provided with a 4”x 4” bulletin board area to mount their poster. Presenters will be expected to be available to informally discuss their study or project/program with conference participants at the Poster Gala Reception, Thursday, May 1 at 5:00 PM, and during lunches/coffee breaks over the course of the conference. Posters will be grouped according to topical track. Presenters may bring hand-outs (typically, 8 ½” x 11” versions of the poster) to accompany their posters. During the conference, conference organizers will be making efforts to ensure that attendees of oral sessions are notified of and encouraged to visit posters that are related to oral presentations.

Poster set-up is in Room 6C during the following times:            

  • Wednesday, April 30 from 7:00-8:30 a.m.            
  • Thursday, May 1 from 7:00-8:30 a.m.

Staff and Volunteers will be available during these times to assist you in finding your assigned spot and hanging your poster.

Posters should be taken down and removed no later than 5:00 PM on Friday, May 2.

Page Updated 04.24.2014