SPMC Housing Procedures

Introduction

The procedures for SPMC housing have been adopted from the WWU Residential Community Handbook. Please note these items of information which are specific to SPMC.

Shannon Point Marine Center is pleased to be able to offer low cost housing to those individuals or groups that are connected with an academic program related to marine science or are official guests of the University as determined by the Director of SPMC or his/her designee. Priority will be given to groups or programs and individual use will be on space available basis. Room rates are based on double occupancy - overnight stays are restricted to the housing units. We have no food service and limited custodial service so individuals will be expected to cook and clean up after themselves. Residents will have access to kitchen facilities in the Commons Building.

Applying for housing

Requests for rooms must be made by noon at least 24 hrs in advance. To request housing space, complete the Housing Application form and return by email, fax or U.S. Mail. Once the application is received and reviewed, applicants will be notified if the request is approved. Rooms are rented on a first come, first served basis. The housing contract must be signed before keys are distributed.

Get an Application Form* (Must use Adobe Reader to complete the Application Form)

*IMPORTANT: The application form works best from a desktop or laptop, not a tablet or smartphone. Download the form to the desktop/laptop before completing.

Cost

Please call our office at (360) 293-2188 for current rates.

**Housing requests for a minimum of 3 nights may request a linen package, which costs $5.00 per person per stay. The linen package includes : 1 set of sheets, 1 blanket, 1 pillow, 1 towel and 1 wash cloth. Short-term stay requests (1-2 nights) are required to supply their own bedding.

NOTE: We are unable to accept credit card payments at this time. Payment must be made either with cash or a check made payable to SPMC. For cash payments, exact change is appreciated.

Check-In Procedure

Check-in by 3:00 p.m. Monday thru Friday
Payment to Administrative Office by either cash or check made payable to SPMC
Read housing policy
Sign Housing contract
Receive assigned keys
Inspect room filling out check-in form
Return check-in form to Administrative Office

Check-out Procedure

Check-out by 12:00 Noon
Clean room, bathroom, empty garbage, pile linens on top of bed, and remove food from commons refrigerators.
Turn in Keys to Administrative Office M-F 8:00 - 4:30; or key drop box on weekends or after hours.
Room will be inspected by Staff at SPMC noting any damage to room! Renters may be charged for damage to the room or facility.

During Your Stay

Cooking

SPMC has a Commons Building equipped with stoves and refrigerators for cooking. The Commons Building contains dining tables and tableware as well as cooking utensils. Cooking on an individual basis will have to be done with mutual respect and cooperation from all residents.

Computers and Equipment in Commons

The commons area has computers available for general use. All normal University computer use policies apply. Items in the Commons for your use: Exercise equipment, Television with VCR/DVD player, Stereo, computers, ping-pong table, games, books, couches, chairs and tables. Rooms have private Comcast internet access. Please make sure to treat this equipment kindly so everyone can enjoy it. Report any equipment problems to the Manager of Academic support services.

Telephone

The portable phone is available for your use. Please make sure to return to base station when you are finished using it. You may take it to your room or location for privacy. The telephone line is actually a Bellingham area line. If you need to make local calls you will need to use the pay phone located in the breeze way. Calling card calls can be made on the Bellingham line. The procedure is located by the phone. A list of intercom numbers is available near the phone base.

Mail

Please use the SPMC office address for receiving mail while staying at SPMC housing:
Student/Researcher
c/o SPMC
1900 Shannon Point Road
Anacortes, WA 98221-4042

Decorations

Picture hangers, thumbtacks, or nails may not be driven in the walls without causing expensive to repair damage. Even the use of some kinds of tape will damage the walls.

Maintenance Access

The University respects the student's right to privacy. However, the University maintains the right to have authorized personnel enter any room for the purpose of inspection, repair or other official University business.

Housing Assignment Policy

Room Assignments

Rental charges are based on double occupancy of rooms - overnight stays are restricted to the housing units. During the first two weeks of each academic quarter, room changes WILL NOT BE PERMITTED, to allow for all new students to be assigned to available spaces. Shannon Point Marine Center reserves the right to assign a new roommate to a space at any time. It is the hope of the Shannon Point Marine Center that you and your assigned roommate will be reasonably compatible. Getting acquainted takes time, so give yourself a chance to adjust to your new roommate and surroundings. If, after two weeks, you find that your room assignment is not working out, contact the office.

Leaving During the Quarter

If you have contracted for an entire quarter's rent, your room charges are computed from the official opening date of the quarter. Adjustment will be made for arriving more than five days after that date or leaving more than five days before the end of the quarter.

Guests

Guests are defined as University or non-University personnel who are visiting housing residents at Shannon Point Marine Center. All Guests must be approved by the Manager of Academic Support Services and may stay for a two-day period paying the standard daily rate. Under special circumstances the Manager of Academic Support Services may extend the stay to a maximum of one week. Guests will be approved on a space available basis with the understanding that our dorms have a maximum capacity of two people per room. Guests will not be issued keys and the resident requesting the guest will be responsible for assuring that all housing regulations are met by the guest.

Lease Termination

Living at Shannon Point requires consideration of other residents and of the animals and plants of the surrounding forest. While problems are not anticipated with the mature, serious students who customarily take classes at Shannon Point, notice is hereby given that the Director has the right to terminate any lease to protect the environment or the rights of other residents. In the event of termination for such cause, unused rent will be refunded.

Housekeeping & Maintenance

Cleaning

Living in the Shannon Point housing means that you will be using a shared kitchen facility. When using this facility you need to make sure to keep the area clean not only because of common courtesy to the other residents, but because it can be a health hazard not to. There will be a SPMC custodial staff member coming in to sanitize once a week, however the daily cleaning is the responsibility of all housing occupants. The following duties are expected of everyone residing in the Shannon Point housing.

  1. Wash your dishes after each use. Do not leave them in the sink or on the counters if they are dirty. Leaving dirty dishes around with food on them attracts rodents. Put away clean dishes.
  2. Keep the countertops clean. Wipe the counters off after you are done with your meal. Do not leave crumbs and food particles lying around.
  3. Keep stovetops and ovens clean. If you spill something on the stove or in the oven, please clean up after yourself.
  4. Keep the microwaves/toaster ovens clean. If you spill something in the microwaves/toaster ovens, please clean up after yourself.
  5. Keep the refrigerators clean. Do not keep moldy or spoiled food in the refrigerators, throw it away! If you spill something in the refrigerators, clean up after yourself.
  6. Keep the floors swept - do not let crumbs and food particles accumulate on the floor.

Please do your part to make the Shannon Point housing a comfortable place for all residents.

Damages

When you originally move into your room, you will be given a Room Inspection and Inventory Form which indicates the room's condition. This form is designed for your protection, since you will be held responsible for damages. The form must be signed and returned to a SPMC staff member within five (5) days of the beginning of the quarter. Those failing to return the form will be assumed to be living in a room in the condition as indicated on the duplicate copy of the inventory form filled out by SPMC staff and will be charged for any damages in that room at the time of check out.

Repairs to housing facilities must be performed by university personnel. The costs of these repairs include materials and labor. In all cases, trained university personnel must complete repairs in order to comply with building codes and construction standards. If your room is damaged, do not attempt to complete the repairs yourself! If there is a problem in your room which requires repair, report the problem to SPMC staff.

If you lose or damage residential property through abuse, you will be billed for it. This includes any portion of the facility itself. Report any such damage to SPMC staff immediately.

Pets

The only pets permitted in SPMC Housing are fish and service animals (i.e., bona fide service dogs) which are not dangerous. You may not house or harbor a cat, dog or any other animal, fowl, arachnid or reptile in your SPMC housing room. An automatic fumigation fee (approximately $35) will be assessed. WWU students may also be subject to conduct proceedings.

Space Heaters, Waterbeds, etc.

External aerials or antennae, space heaters, and cooking utensils are not allowed. Waterbeds, because of their extreme weight, are prohibited.

Smoking in Public Areas

All University residences are designated as NO SMOKING AREAS. This includes all bedrooms, bathrooms, lounges, TV rooms, hallways and other common use areas within the buildings.

Regulations for Campus Living

As one of the basic features of residential living, we feel students should have the opportunity to set expectations for one another in their own community. While we endorse the concept of self government, we believe established guidelines should reflect local, state and federal laws. As a member of the Residential Community, you should be especially familiar with University Residential policies and procedures.

Alcoholic Beverages

The following policy is in effect for students and their guests while living in University residences:

  1. Individuals must be 21 to consume or possess alcoholic beverages.
  2. Alcoholic beverages may be consumed or possessed only within an individuals' room.
  3. Alcoholic beverages may be consumed or possessed elsewhere on campus in connection with meals or banquets where authorized under the University's Banquet Liquor Permit Policy. Contact a SPMC staff member to obtain more information about the permit.

In the University residential facilities you can be held responsible for violating any of the following alcohol related offenses:

  1. Minor in possession of alcohol. It is unlawful for any person under the age of twenty one years to acquire or have in his/her possession, or consume any alcoholic beverage.
  2. Open container (can, bottle, cup). It is unlawful for anyone to have an open container of alcohol in a public place (i.e., hallways, lounges, lobbies, on the street or sidewalk).
  3. Selling alcohol without a license. Anytime you take money as a "donation" for alcohol or a keg, (even for a cup that will be used to consume alcohol), the law says you are in violation unless you have the proper license or permit. We discourage the use of kegs unless you have gone through the procedures to obtain a Banquet Liquor Permit.
  4. Contributing to the delinquency of a minor. The law reads that "...no person shall give, or otherwise supply liquor to any person under the age of twenty one years, or permit any person under that age to consume liquor on his premises or on any premises under his control..." This law includes selling to a minor as well.

Drugs

The use, possession, sale, giving, or exchanging of illegal drugs or controlled substances is prohibited on the grounds and in the housing facilities of this university.

Disruptive Behavior

Students are encouraged to cooperate with one another, with SPMC staff, and other University officials.

No student shall interfere with, disturb or obstruct any other student or staff member of the University by means of noise, abusive language, or any other nuisance. The following civil laws are applicable in this area as well: disorderly conduct, malicious mischief, telephone harassment and reckless endangerment.

Firearms and Ammunition

Firearms (including b.b. guns and pellet guns), explosives, munitions, and other hazardous materials, may not be kept or used in or around SPMC.

Fireworks and Explosives

Firecrackers and other explosives pose a danger to people as well as to property and are not "legal" on or around the SPMC campus. Possession of, igniting and/or throwing fireworks or explosives in or around a SPMC residence hall or apartment is prohibited.

Fire Equipment and False Alarms

Any person who willfully tampers with or breaks any public or private fire alarm apparatus or any fire fighting equipment or gives, transmits or sounds any false alarm of fire is guilty of a misdemeanor. Any such violation could result in a maximum fine of $500 and six months in jail. Fire hoses are for the use of the fire department when they arrive on the scene. Extinguishers and alarms are for your use, should the need arise.

Noise

The realities of community living dictate that individuals respect community needs for the moderation of noise at all times (regardless of quiet hours). Excessive noise (loud stereos, amplified instruments, parties, etc.) is an infringement on the rights of other students and is unacceptable at SPMC. Those students with stereos are encouraged to use headphones.

A quiet atmosphere conducive to sleep and studying must be maintained in all housing units between the hours of 11 PM and 7 AM Sunday through Friday, and 1 AM to 9 AM Saturday and Sunday (Friday and Saturday Nights).

While it is the responsibility of all to control noise, it is also the responsibility of those victimized by noise to contact the offending party and request the problem be eliminated. If this approach does not succeed, contact a SPMC staff member.

Trespass

A student may be charged with criminal trespass if he or she knowingly enters or remains unlawfully in or upon the premises of another if instructed to leave either by a student, or SPMC employee.

Page Updated 12.12.2014