Student Technology Fee Proposal Process
Please see these links covering the Student Technology Fee (STF) proposal process from start to finish:
I. STF Proposal Timeline: 2011-2012 Academic Year
II. STF Proposal Form and Instructions
III. Submitted STF Proposals 2011-2012
IV. Approved STF Proposals 2011-2012
I. STF Proposal Timeline: 2011-2012 Academic Year
October 12: |
Call for Proposals |
November 22 |
DRAFT PROPOSALS for projects needing any site prep are due in
draft form via e-mail to Francis Halle, Director of Space
Administration: space.administration@wwu.edu. |
December 7: |
Space Administration will return draft proposals and site prep estimates to
applicants by this date. |
|
|
December 21 |
FINAL PROPOSALS are due to Provost’s Office, OM460. |
| December 31: | Proposals are posted on this STF website. |
Winter Quarter: |
Proposal Review and Site Visits |
| February 1: | Faculty comments (optional) on submitted proposals are due to STF Committee. |
| March 1: | Academic Technology Committee members' individual letters of support for specific proposals are due to STF Committee. |
By mid-March: |
STF Committee determines final award recommendations and sends
recommendations to WWU President Bruce Shepard and AS President Anna Ellermeier for
their joint approval of proposal funding. |
April 2: |
STF Committee notifies award recipients, then announces approved proposals to deans and on STF website. |
June-July: |
STF-funded equipment is generally purchased in early
summer. |
August-September: |
Implementation and equipment familiarization. It is intended that STF-funded
equipment will be available fall quarter for student
use. |
II. STF Proposal Form and Instructions
Note:
Effective academic year 2010, the Student Technology Fee Committee no longer accepts proposals for computer lab upgrades, although the fee continues to fund these upgrades. Computer labs are now upgraded on a rolling schedule. See Computer Labs on this website for further details.
Tools/Links to help you complete your proposal:
- Purchasing's Products and Pricing web page
- Costs and Configurations
- Western staff
The following WWU staff are available to help determine costs and configurations of items needed for your proposed project: - Academic Technology & User Services (ATUS) -
Rob Galbraith, 650-3368
- Purchasing -
Computers; computer supplies and accessories
- Susan Banton, 650-2430 (Procurement & Supply Supervisor)
Scientific instruments/lab equipment, software
- Dolapo Akinrinade, 650-2065
- Space Administration -
Francis Halle, 650-3230
1. Make sure your proposed project relates to the STF mission and objectives.
- The STF Committee will use as its primary assessment criteria the three objectives—access, quality, and integration—defined in the STF mission statement.
- Please read the STF Mission and Program Overview on this website's home page for complete information concerning the types of projects supported, financial considerations, and other details.
2. Open the STF Proposal Form, then save onto your computer.
Important:
When completing the proposal form in Word, the proposal form must be unlocked to run spell check or add an attachment—such as a budget spreadsheet or photo. (The form is locked to maintain specific formatting.)
Old Word Version
To unlock form (to run spell check or add attachments):
- In Word, go to Tools menu.
- Select Unprotect Document. Password (lowercase) is: stf . This enables the attachment of documents and photos, and allows spell check to run.
To lock form (when done editing or attaching items):
- Go back to Tools menu, then select Protect Document. This locks the document and protects the formatting.
New Word Version
To unlock form (to run spell check or add attachments):
- In Word, go to Review menu.
- Select Protect Document.
- Select Restrict Formatting and Editing.
- Click Stop Protection key at bottom of screen.
- Enter password (lower case): stf , then click OK.
To lock form (when done editing or attaching items):
- Go back to Review menu.
- At #2, Editing Restrictions:
- Ensure that box is checked.
- Ensure that choice is Filling in Forms.
- At #3, click Yes, Start Enforcing Protection key.
- Enter/re-enter password (lowercase): stf
This locks the document and protects the formatting.
3. Enter information into the Proposal Form.
- The STF Proposal Form is a regular MS Word document. Use Word to open the document and enter information. The grey boxes on the forms are response areas. Click in a gray field and enter the information requested; the grey box automatically expands to accommodate your response.
- Use the TAB key or MOUSE to navigate to these response fields.
- If you believe that a question does not apply to your project, write "Not Applicable"; do not leave blank.
- Limit proposal to 14 pages (single sided).
- If proposed project might require site preparation or site alterations, incorporate step 4 (below) into your proposal process.
4. For proposals requiring site preparation and Space Administration:
For projects needing any amount of site preparation or space alterations:
- Submit one draft of your proposal to Francis Halle in Space Administration by 12 noon on the site preparation due date (see proposal timeline in section I above for due dates). The draft proposal is preferred in e-mailed form; send to space.administration@wwu.edu.
- Staff from Space Administration and Facilities Management will visit the site, confer with the proposal writer, and prepare a site impact statement and associated cost.
- Space Administration/Facilities Management will send their report for your proposed project to you at least one week before the final proposal due date.
5. Complete the Project Summary Sheet.
- The Project Summary Sheet must be submitted with the printed copies. This shows the appropriate signatures for your unique proposal (see step 6 below), depending on whether you're a student, faculty member, or staff.
- For proposals originating from a college, the dean must review, sign, and strategically prioritize that batch of proposals.
6. All about Signatures of Approval:
Signatures on the Project Summary Sheet show departmental and college approval of your proposed STF project, signifying that the proposals have been reviewed and can be supported by the appropriate organizational departments.
Signatures of approval will vary based on the proposal applicant:
- AS President:
Required for all proposals submitted by Associated Students. Signifies that all resource and program issues have been addressed.- Department Chair:
Required for all proposals from a specific department. Signifies that the department can support the project as submitted.- College Dean or Unit Head:
Signifies that the College or organizational unit can support the program as described.- Space Administration:
Required for all proposals that require additional facilities or changes to existing facilities. Signifies that all space-related issues have been addressed.- Vice Provost for Information Technology:
Required for all proposals that relate to all-university services and all proposals not related to a specific discipline. Signifies that the technology support organizations and the technical infrastructure can support the project as submitted.
7. Follow these submission specifications:
IMPORTANT:
Proposals from faculty must be submitted first to the respective department chair, who will then send STF proposals to the college dean for signature and prioritization.
Each dean then submits all STF proposals from that college together in one bundle.
Proposals must be submitted by 12 noon on the due date as follows:
- 14 pages maximum
- Single-sided copies
- Eight (8) paper copies of proposal and summary sheet delivered to
Diane Bateman
Provost's Office
Old Main 460, MS 9033
- Fastened with clips or bands—not staples (to go into binders)
- One (1) e-mailed version (PDF preferred, or Word) to
diane.bateman@wwu.edu (for posting on this website)
8. Web Availability
Applicants should be aware that all proposals will be posted on Western's Student Technology Fee website, with an invitation for comments from the campus community.
III. Submitted STF Proposals 2011-2012
The proposal submission deadline was December 21, 2011. All proposals were posted to this section III on December 31.
| Proposal Number |
Proposal Title | College / Departments |
|---|---|---|
| 1 | Enhanced Digital Video Services for Students - Phase V (ATUS priority 1) |
Academic Technology & User Services (ATUS) |
| 2 | Mobile Video-Streaming Pilot (ATUS priority 2) |
Academic Technology & User Services (ATUS) |
| 3 | Art Department Mediated Classroom/ Computer Lab (CFPA priority 1) |
CFPA / Art Department |
| 4 | Epson WT4900 Designer's Edition (CFPA priority 2) |
CFPA / Art/Design Dept |
| 5 | iPod Touches for German & Spanish Classes (CHSS priority 1) |
CHSS / Modern & Classical Languages Dept |
| 6 | Enhanced LabVIEW Data Acquisition and Instrument Control (CST priority 1) |
CST / Physics/Astronomy Dept |
| 7 | Students Empowered by Integrated High-Tech Data Acquisition Tools: From Aerial Reconnaissance to Dynamics of Organismal Performance |
CST / Biology Dept |
| 8 | Cathodoluminescence (CL) Detector System for SEM Imaging (CST priority 3) Attachment: Class Use |
CST / Geology Dept/ Advanced Materials Science & Engineering Center (AMSEC) |
| 9 | M-1iA CERT Cart Robot and Vision System (CST priority 4) Attachment: M-1iA Specs Attachment: M-1iA CERT Cart Specs |
CST / Engineering Technology Dept |
| 10 | Fairhaven Textile and New Media Upgrade (Fairhaven priority 1) |
Fairhaven |
| 11 | Field Ecology & Environmental Monitoring at Fairhaven College and the Outback (Fairhaven priority 2) |
Fairhaven |
| 12 | Fairhaven Recording Studio Update (Fairhaven priority 3) |
Fairhaven |
| 13 | Huxley College Additional Microscopes and Growth Chamber (Huxley priority 1) |
Huxley / Environmental Sciences Dept |
| 14 | Software Upgrades - Huxley College Labs (Huxley priority 2) |
Huxley |
| 15 | Enhanced Online Academic Journal Access (Libraries priority 1) |
Libraries |
| 16 | Learning Commons Portable Projection (Libraries priority 2) |
Libraries |
| 17 | iPads for Teaching and Learning (iP4TL) (Woodring priority 1) |
Woodring / Educational Leadership Dept |
IV. Approved STF Proposals 2011-2012
STF award recipients were notified of their approved proposals on March 26, 2012; approved proposals were posted to this section IV the next day.
| Proposal Number |
Proposal Title | College / Departments |
|---|---|---|
| 1 | Enhanced Digital Video Services for Students - Phase V |
Academic Technology & User Services (ATUS) |
| 2 | Mobile Video-Streaming Pilot |
ATUS |
| 3 | Art Department Mediated Classroom/ Computer Lab (CFPA priority 1) |
College of Fine & Performing Arts (CFPA) / Art |
| 4 | Epson WT4900 Designer's Edition (CFPA priority 2) |
CFPA / Art/Design |
| 6 | Enhanced LabVIEW Data Acquisition and Instrument Control (CST priority 1) |
College of Sciences & Technology (CST) / Physics/Astronomy |
| 9 | M-1iA CERT Cart Robot and Vision System (CST priority 4) |
CST / Engineering Technology |
| 10 | Fairhaven Textile and New Media Upgrade (Fairhaven priority 1) partial funding |
Fairhaven College of Interdisciplinary Studies |
| 11 | Field Ecology & Environmental Monitoring at Fairhaven College and the Outback (Fairhaven priority 2) partial funding |
Fairhaven College |
| 12 | Fairhaven Recording Studio Update (Fairhaven priority 3) |
Fairhaven College/CFPA |
| 13 | Huxley College Additional Microscopes and Growth Chamber (Huxley priority 1) partial funding |
Huxley College of the Environment / Environmental Sciences |
| 15 | Enhanced Online Academic Journal Access (Libraries priority 1) |
Western Libraries |
| 16 | Learning Commons Portable Projection (Libraries priority 2) |
Western Libraries |
| 17 | iPads for Teaching and Learning (iP4TL) (Woodring priority 1) |
Woodring College of Education / Educational Leadership |
Go to the STF
Project History page to see projects funded in previous years.