Student Technology Fee Proposal Process
Please see these links covering the Student Technology Fee (STF) proposal process from start to finish:
I. STF Proposal Timeline: 2012-2013 Academic Year
II. STF Proposal Form and Instructions
III. Submitted STF Proposals 2012-2013
IV. Approved STF Proposals 2012-2013
I. STF Proposal Timeline: 2012-2013 Academic Year
October 16: |
Call for Proposals |
November 28 |
DRAFT PROPOSALS for projects needing any site prep are due via e-mail to Francis Halle, Director of Space
Administration: space.administration@wwu.edu. |
December 12: |
Space Administration returns draft proposals and site prep estimates to
applicants by this date. |
|
|
December 28 |
FINAL PROPOSALS are due to Provost’s Office, OM460. |
| January 4: | Proposals accepted by the STF Committee are posted on this STF website. |
Winter Quarter: |
Proposal Review and Site Visits |
| February 28: | Comments on proposals are due—from the campus community and Academic Technology Committee—to the STF Committee. |
By March 22: |
STF Committee determines final award recommendations and sends
recommendations to WWU President Bruce Shepard and AS President Ethan Glemaker for
their joint approval of proposal funding. |
By April 30: |
STF Committee notifies award recipients, then announces approved proposals to deans and on STF website. |
June-July: |
STF-funded equipment is generally purchased in early
summer. |
August-September: |
Project implementation and equipment familiarization. It is intended that STF-funded
equipment will be available fall quarter for student
use. |
II. STF Proposal Form and Instructions
Tools/Links to help you complete your proposal:
- Purchasing's Products and Pricing web page, which includes "Guidelines for Acquisition of Computers and Software."
- Western staff
The following staff are available to help determine costs and configurations of items needed for your proposed project: - Academic Technology & User Services (ATUS) -
Rob Galbraith, 650-3368
- Purchasing -
Computers; computer accessories and supplies
- Susan Banton, 650-2430 (Procurement & Supply Supervisor)
Scientific instruments/lab equipment, software
- Barbara Lewis, 650-3068 - Space Administration -
Francis Halle, 650-3222
1. Make sure your proposed project relates to the STF Mission and STF Proposal Guidelines.
- The STF Committee will use as its primary assessment criteria the three objectives—access, quality, and integration—defined in the STF mission.
- Read the STF Mission and STF Proposal Guidelines on this website's home page for complete information about the types of projects supported, financial considerations, and other details.
2. Open the STF Proposal Form, save onto your computer, and enter your information.
Note: The STF Proposal Form is a regular MS Word document. The grey boxes on the form are response areas.
- Use Word to open the document and enter information. Click in a gray field and enter your response; the grey box automatically expands to accommodate it.
- Use the TAB key or MOUSE to navigate to these response fields.
- Limit proposal to 12 pages (single sided).
- If proposed project might require site preparation or site alterations, incorporate step 3 (below) into your proposal process.
Important:
When completing the proposal form in Word, the proposal form must be unlocked to run spell check or add an attachment—such as a budget spreadsheet or photo. (The form is locked to maintain specific formatting.)
Old Word Version
1. To unlock form (to run spell check or add attachments):
- In Word, go to Tools menu.
- Select Unprotect Document. Password (lowercase) is: stf . This enables the attachment of documents and photos, and allows spell check to run.
2. To lock form (when done editing or attaching items):
- Go back to Tools menu, then select Protect Document. This locks the document and protects the formatting.
New Word Version
1. To unlock form (to run spell check or add attachments):
- In Word, click Review tab.
- Select Restrict Editing.
- At Restrict Formatting and Editing window, click Stop Protection key at bottom of screen.
- Enter password (lower case "stf"), then click OK.
2. To lock form (when done editing or attaching items):
- Click Review tab.
- Select Restrict Editing.
- At Restrict Formatting and Editing window:
- At #2, Editing Restrictions, ensure that box is checked, and that choice is "Filling in Forms."
- At #3, Start Enforcement, click Yes, Start Enforcing Protection key.
- Enter/re-enter password (lowercase "stf").
This locks the document and protects the formatting.
3. For proposals requiring site preparation:
For projects needing any amount of site preparation or space alterations:
- Email a draft proposal to Francis Halle in Space Administration by 12 noon on the site preparation due date. (See proposal form, or proposal timeline in section I above, for due dates.) Send to space.administration@wwu.edu.
- Staff from Space Administration and Facilities Management will visit the site, confer with the applicant(s), and prepare a site impact statement and associated cost.
- Space Administration/Facilities Management will send their report for your proposed project to you at least two weeks before the final proposal due date.
4. Complete the Project Summary Sheet.
- Submit the Project Summary Sheet with the printed copies. This shows the key contact information and appropriate approval signatures for your proposal.
Note: Approval signatures will vary, depending on whether applicant is a student, faculty member, or staff.
- AS President:
Required for proposals submitted by Associated Students. Signifies that all resource and program issues have been addressed. - Department Chair:
Required for proposals from a specific department. Signifies that the department can support the project as submitted. - College Dean or Unit Head:
Signifies that the College or organizational unit can support the program as described.
***For proposals originating from a college, the dean also must review, sign, and strategically prioritize that batch of proposals.*** - Space Administration:
Required for proposals that need additional facilities or changes to existing facilities. Signifies that all space-related issues have been addressed. - Vice Provost for Information Technology:
Required for proposals that relate to all-university services and proposals not related to a specific discipline. Signifies that the technology support organizations and the technical infrastructure can support the project as submitted.
5. Follow these submission specifications:
Important:
Proposals from faculty must be submitted first to the respective department chair, who will then send proposals to the college dean for signature and prioritization.
Each dean then submits all STF proposals from that college in one bundle.
Proposals must be submitted by 12 noon on the due date as follows:
- 12 pages maximum
- Double-sided copies
- Nine (9) paper copies of proposal and summary sheet delivered to
Diane Bateman
Provost's Office
Old Main 460, MS 9033
- Fastened with clips or bands—not staples (to go into binders)
- One (1) e-mailed version (PDF preferred, or Word) to
diane.bateman@wwu.edu (for posting on this website)
6. Web Availability
All accepted proposals will be posted on this Student Technology Fee website, with an invitation for comments from the campus community.
III. Submitted STF Proposals 2012-2013
The proposal submission deadline is December 28, 2012. Proposals accepted by the STF Committee will be posted to this section III by January 4, 2013.
| Proposal Number | Proposal Title | College / Departments |
|---|---|---|
| 1 | Loan Pool Upgrades to Support Video |
Academic Technology & User Services (ATUS) |
| 2 | Large-Format Printing and Scanning in the STC $31,980 (ATUS priority 2) |
Student Tech Center / Academic Technology & User Services (ATUS) |
| 3 | Digital Equipment Enhancement and Upgrade $94,084 (CFPA priority 1) |
CFPA / Art Dept |
| 4 | Acquisition of Small Unmanned Aircraft Systems (sUAS) to Enhance and Support Teaching and Learning $89,134 (CST priority 1; Huxley priority 2) |
joint CST and Huxley / Environmental Science/ Environmental Studies/ Biology Depts |
| 5 | Improvement of Petrographic Microscopy Facilities $97,318 (CST priority 2) |
CST / Geology Dept |
| 6 | CO2 Laser $19,000 (CST priority 3) |
CST / Engineering Technology/ Industrial Design Depts |
| 7 | Molecular Recognition in Biochemistry Using Optical Biosensors $88,280 (CST priority 4) |
CST / Chemistry Dept |
| 8 | Students Empowered by Integrated High-Tech Data Acquisition and Database Development Tools $60,388 (CST priority 5) |
CST / Biology Dept |
| 9 | Cell Observatory for Biology Labs $31,588 (CST priority 6) |
CST / Biology Dept |
| 10 | Metrology Equipment Update $39,213 (CST priority 7) |
CST / Engineering Technology Dept |
| 11 | Geoscience Student Computation Research |
CST / Geology Dept |
| 12 | Fairhaven Digital Signage $9,835 and Preliminary Scope Estimate (Fairhaven priority 1) |
Fairhaven College |
| 13 | Teaching Lab Centrifuge Upgrade $40,126 and Photos and Quote-Floor Model and Quote-Floor Model continued and Quote-Bench Top Centrifuge (Huxley priority 1) |
Huxley / Environmental Science Dept |
| 14 | Teaching Lab Microscope Upgrade $98,690 and Cost continued and Proposal Photos and Quote-Compound Microscope and Quote-Dissecting Microscope (Huxley priority 3) |
Huxley College |
| 15 | Walk-up Book Scanning Kiosk $30,633 and New Brochure and Budget 03-04-13 and KIC Click Brochure (replaced 03-04-13) (Western Libraries priority 1) |
Libraries / Student Technology Center |
| 16 | Writing Center Enhancement $8,696 and Preliminary Scope Estimate (Western Libraries priority 2) |
Libraries / Writing Center |
| 17 | Collaboration in the Learning Commons $10,920 and Preliminary Scope Estimate (Western Libraries priority 3) |
Libraries |
| 18 | iPads for Education $18,936 and Usage (Woodring priority 1) |
Woodring / Instructional Technology/ Elementary Education Depts |
IV. Approved STF Proposals 2012-2013
The STF Committee will notify award recipients by April 2, 2013, and then announce approved projects to the Western community and post the projects to this section IV.
Go to the STF
Project History page to see projects funded in previous years.