Regulations and Procedure for Requesting Banquet Permits to Serve Alcoholic Beverages on Western’s Campus and at University-Sponsored Events Held Off-Campus

UNIVERSITY AND LIQUOR CONTROL BOARD REGULATIONS

• The serving of liquor on campus or at Western-sponsored events must be part of a planned food and beverage program rather than a program serving liquor only. Food must be part of the program.
• Purposes and circumstances connected with the proposed event will be reviewed before approving the request. Requests may be denied to groups where a significant number of minors will be present.
• Regulations and procedures shall apply to University and non-University groups.
• The person applying for the banquet permit assumes full responsibility to see that no minor is supplied liquor or allowed to consume liquor at the event. Non-alcoholic beverages must be as readily available as alcoholic beverages.
• Liquor must not be sold for either cash, script, tickets, or in any other manner. This includes cups, mixers, ice, etc.
• The permit must be posted in a conspicuous place at the premises.
• The general public shall be excluded. No advance sale of tickets to the public shall be made and no advertising shall be directed to the general public.
• Service and consumption of liquor must be confined to the specific room or area identified on the application.

PROCEDURE

1. Download an application (20Kb PDF) for a Banquet Permit Approval to Serve Alcohol on Western's Campus and at Off Campus University-Sponsored Events or obtain the form from the Office of the Assistant Vice President for Student Affairs, Old Main 563, MS-9036 or call 650-2926. Banquet permits may be issued up to one month in advance of the event.
2. Complete and submit the signed, original form and one copy to the Office of the Assistant Vice President for Student Affairs, Old Main 563, MS-9036, for review and approval/disapproval at least one week prior to the event OR fax completed form to 650-7938.
3. One copy of the approved form, plus a $10 license fee, may then be taken to any Washington State Liquor Store to obtain the actual banquet permit. The Office of the Assistant Vice President for Student Affairs retains the original form. The applicant should retain a copy of the completed form for their files.
4. The Office of the Assistant Vice President for Student Affairs will notify Campus Safety/University Police that alcohol will be served at this event.

 

 

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