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Business Services

Air Travel

Western Booking Tool
Airportal site Hyperlink

*** Use the portals above to help complete your next trip! ***

Please remember that before you make any financial commitments for your travel, employees must FIRST have an approved Travel Authorization in TEM.

If you have any questions, please contact Travel Services 360-650-6640 or Travel.Services@wwu.edu.

WWU Employees can get 20% Discounted Parking near SeaTac for business travel!

For exclusive Western Washington University benefits and discounts you must first Sign Up. Once signed up for the program:

  1. Make a reservation at WWU WallyPark SeaTac Parking Portal to redeem your discounted rate after signing up or give the cashier your business card or Western ID at the time of payment and tell them you have a corporate discount.
  2. You will be given a WallyClub card upon checkout which must be registered online.
  3. After you register your card, go to the corporate info section on the left and select your company name from the account drop down. This is ties the WWU discount to your card.

Mixing Business and Personal Travel - Airfare

When a traveler’s business flight plan is changed to include personal days, we need a written comparison flight cost estimate showing the flight WWU would have covered had the travel been only for the specific business trip.

Be sure to obtain a quote for the business travel dates and locations at the same time you purchase your actual flight and attach it to your Travel Reimbursement. Please review “Mixing Business and Personal Travel” if adding any personal time to a business trip.

How will you pay?

Airfare with Approved Travel Agencies

Travelers must have approved TA first before contacting one of the approved Agencies below. Beginning April 1st, local agencies will require a OneCard or Department Travel Card for direct billing.



Full Service Reservation 800-285-3603
Online Navigation Assistance 888-535-0179
Online Support Email
Emergency After Hours Assistance: Domestic: 800-960-7862, Code:P-6LV
International: 682-233-1914, Call Collect


Full Service $28
Online with Assistance $19
Online without Assistance $9

Travel Leaders


Address: 5611 196th St SW Lynnwood, WA 98036
Contact 1: Jeanne Kick
425.275.4214 888.633.5344
Contact 2: Bozhi Nevada
Phone: 1.800.622.3342 or 425.787.6388
E-mail: jeanne.kick@travelleaders.com
Web Site: www.travelleaders.com/lynnwoodwa


E-Ticket Fee (Domestic) $35
E-Ticket Fee (International) $50
Group Rate Booking Fee $25
Rental Car Only Booking Fee $10
Lodging Only Booking Fee $10
Rail/Train Booking Fee $10
Refund Fee $25
Void Fee $25
Exchange Fee $35
Paper Ticket Fee $25
Visa/Passport Fee $75
Meeting Planning $75/hr

Service Fees are WA State contracted rates effective 10/1/13

Airfare with OneCard or Department Travel Card

Must have approved TA first.

  • Can purchase from any site
  • Paid Direct so no reimbursement is necessary

Airfare with personal credit card

Must have approved TA first

  • Can also purchase from any site
  • Cannot be reimbursed until after your trip

Airfare with WWU Corporate Travel Card (Personally Liable)

Must have approved TA first.

  • Can purchase from any site
  • Can be reimbursed before you travel

Fly America Act

The Fly America Act mandates the use of U.S. certificated air carriers for federally funded international travel.  Learn more.

Informative Power Point presentation from GSA.

* For more information contact: Cheryl.McClain@gsa.gov or Rodney.Miller@gsa.gov.