SUBJECT

DESCRIPTION

DATE

Follow-Up Action

Bob Mitchell, Appointments and Elections Officer, presented nominations to Senate standing committees and University committees. Senators confirmed all proposed appointments by general consent.

To Academic Coordinating Commission (ACC):
            At-Large (Chair): Sheila Webb, Journalism
            Area C, CHSS: Joan Hoffman, Modern and Classical Languages
            Area G, Huxley: Rebekah Paci-Green, Environmental Studies

To Senate Extended Education Committee (SEEC):
            At-Large (Chair): Bill Lyne, English - 2018-19
            Area B, CHSS: Mike Mana, Psychology
            Area C, CHSS: Kristin Denham, English
            Area D, CFPA: Kent Smith, Design
            Area G, Huxley: John Rybczyk, Environmental Studies
            Off-Campus Representative: Troy Abel, Environmental Studies
            IEP/Language and Culture Rep: Peter Sakura, Extended Education

To Senate Library Committee (SLC):
            Area E, CBE: Hanmei Chen, Accounting

To University Planning and Resource Council (UPRC):
            Area B, CHSS:KJ Jantzen, Psychology
            Area D, CFPA:Julia Sapin, Art & Art History
            Area G, Huxley: Leo Bodensteiner, Environmental Studies
            Area I, Libraries: Sarah McDaniel, Libraries
            Senator: Jeff Young, Biology

To Student Technology Fee Committee:
            At Large: Harsh Buddhadev, Health & Human Development

A motion (forwarded by Babafemi Akinrinade and seconded) to accept the Senate Extended Education Committee (SEEC) minutes of 10 May 2018; the Social Justice and Equity Committee (SJEC) minutes of 17 May 2018; the Senate Library Committee (SLC) minutes of 22 May 2018; and the University Planning and Resources Council (UPRC) minutes of 23 May 2018 passed by a unanimous vote.

Senators reviewed a revision of Faculty Constitution Bylaw 7.8 proposed by the Executive Council (see Appendix B). Bylaw 7.8 currently outlines the charge of the Social Justice and Equity Committee (SJEC), and the Senate Executive Council has been discussing revision of the bylaw with the membership of SJEC since last spring. The current SJEC has a significant budget provided by the Provost�s Office, and much of its work is programmatic in nature. In order to better facilitate this ongoing work while also providing the Faculty Senate with counsel that is felt to be necessary on more policy-oriented matters, it is proposed that the SJEC continue its work under the auspices of the Provost�s Office, ceasing to be a Senate committee while retaining its current mission and budget. The Senate proposes to simultaneously establish a new, more policy-oriented committee, the Senate Equity, Inclusion, and Diversity Council. The proposed SEIDC would coordinate with the SJEC as appropriate.

A motion to approve the revision of Bylaw 7.8 of the Faculty Constitution and to send it to the faculty for comment passed with one abstaining vote.

Bob Mitchell, Elections and Appointments Officer, presented nominations to Senate standing committees and university committees. A motion to approve all proposed appointments (forwarded by Mark Staton and seconded) passed by general consent. Unless otherwise noted, all appointments are for terms of two-year terms (2018-20).

To Academic Coordinating Commission (ACC):
            Area B, CHSS: Paul Chen, Political Science

To Academic Technology Committee (ATC):
            Area E, CBE: Dawna Drum, Accounting

To Senate Library Committee (SLC):
            Area H, Woodring: Kevin Roxas, Secondary Education

To University Planning and Resource Council (UPRC):
            Area C, CHSS: Donna Qualley, English - 2018-19 (replacement for Paqui Paredes)
            Area E, CBE: Nicholas Wonder, Finance and Marketing
            Area H, Woodring: Kristen French, Elementary Education
            Graduate Representative: Beth Boland, Health and Community Studies

To Campus Public Safety Advisory Council:
            At-Large: Burak Dolar, Accounting

To Services and Activities Fee Committee:
            At-Large: Jackie Baker-Sennett, Health and Community Studies

To the Student Conduct/Appeals Board:
            At-Large: Katie Olvera, Psychology (NTT)

To the Student Academic Grievance Board:
            At-Large: Lillian Fok, Decision Sciences
            At-Large: Glenn Tsunokai, Sociology

To the WWU Dining Committee:
            At-Large: Justice Banson, Computer Science (NTT)

To the Sustainable Action Fund Committee:
            At-Large: Grace Wang, Environmental Studies

A motion to confirm the results of the vote and to appoint the following faculty to serve on the New Faculty Mentoring Initiative Advisory Group (forwarded by Judy Pine and seconded) passed by unanimous consent.

The Senate Executive Council forwarded a motion to approve amendments to Bylaw 7.8 of the Constitution of the Faculty of Western Washington University, first proposed at the Faculty Senate meeting of 8 October 2018. In response to feedback received after the proposed amendments were emailed to faculty with a request for comment, a motion to amend the proposed charge to make consistent use of the phrase �equity, inclusion, and diversity� (forwarded by Regina Barber DeGraaff and seconded) passed with 24 votes in favor and one abstention. A motion to approve the amended charge (forwarded by Pierre Gour and seconded) passed by unanimous consent. The amended language of Bylaw 7.8 is as follows:

BL7.8 Faculty Equity, Inclusion, and Diversity Council [October 2018]

In order to facilitate faculty consideration of and guidance regarding policies and institutional practices that impact equity, inclusion, and diversity at Western Washington University, the Faculty Equity, Inclusion, and Diversity Council: � Assists the Faculty Senate be evaluating and advising on implications for campus equity, inclusion, and diversity of items discussed by, acted upon, or of particular relevance to the activities of the Senate and its standing committees; � Works to identify, understand, and provide guidance upon institutional needs, opportunities, and challenges impacting the equity, inclusion, and diversity of the University, including assessing and making recommendations regarding the recruitment and retention of underrepresented faculty; � Seeks to maintain an overview of university resources intended to further the goals of improving equity, inclusion, and diversity at Western, disseminates information about available resources to faculty, and makes recommendations regarding opportunities for improvement; � Provides advice, guidance, and support to units considering changes likely to impact equity, inclusion, and diversity at Western and helps guide and shape policy and practices with the goal of promoting improvement in these areas; and � Assesses progress toward strategic plan fulfillment in the areas of equity, inclusion, and diversity and recommends relevant strategic priorities; and � Coordinates and communicates with the Social Justice and Equity Committee and other university committees engaged in related work.

BL7.8.1 Membership

The membership of the Faculty Equity, Inclusion, and Diversity Council shall be as follows: Voting members: � One faculty representative from each of the following colleges/areas, appointed by the respective college�s faculty governance committee: the College of Science and Engineering (Area A), College of Humanities and Social Sciences�Social Sciences (Area B), College of Humanities and Social Sciences�Humanities (Area C), the College of Fine and Performing Arts (Area D), the College of Business and Economics (Area E), Fairhaven College of Interdisciplinary Studies (Area F), Huxley College of the Environment (Area G), Woodring College of Education (Area H), and the Libraries (Area I); � One Faculty Senate member or designated representative, appointed by the Senate for a one-year term; � One faculty representative of the Social Justice and Equity Committee, appointed annually by the SJEC; � Three student representatives, including the Associated Students Vice President for Diversity or delegate and two students appointed by the Associated Students Board of Directors for one-year terms; � One representative of the classified staff, appointed annually by the Public School Employees of Western Washington University; � One representative of the professional staff, appointed annually by the Professional Staff Organization. Advisory members: � The Director of New Faculty Mentoring; � The LGBTQ+ Director. The faculty, students, and staff on the committee should ideally represent a broad range of experience and expertise in the areas of equity, inclusion, and diversity. FEIDC members are selected by the organizations they represent and appointments are ratified by the Faculty Senate. Unless otherwise specified, members serve renewable two-year terms, and appointments are staggered so that approximately half of the membership is appointed each year. The committee shall have a Chairperson and a Vice Chairperson who are elected by the committee�s membership from its faculty membership at the first committee meeting of each Fall Quarter. In the absence of a continuing Chairperson, it is the responsibility of the Vice Chairperson from the previous year to call the first meeting of the Fall Quarter.

BL7.8.2 Meetings

BL7.8.3 Committees and Reportage

A motion (forwarded by Craig Dunn and seconded) to accept the Academic Coordinating Commission (ACC) minutes of 29 May 2018 and the University Planning and Resources Council (UPRC) minutes of 6 June 2018 passed by unanimous consent.

A Bob Mitchell, Elections and Appointments Officer, presented nominations to Senate standing committees and university committees. A motion to confirm all proposed appointments (forwarded by Judy Pine and seconded) passed by general consent. Unless otherwise noted, all appointments are for terms of two-year terms (2018-20).

To Academic Technology Committee (ATC):
            Area C, CHSS - Humanities: Derek Moscato, Journalism (replacing Brenda Miller)

To Senate Extended Education Committee (SEEC):
            Area H, Woodring: Bill Lonneman, Health and Community Studies - 2018-19 (replacing Keith Hyatt)

To Senate Library Committee (SLC):
            Area B, CHSS - Social Sciences Douglas Sladen, Communication Sciences and Disorders
            Area C, CHSS - Humanities: Anne Lobeck, English - 2018-19 (replacing Rae Lynn Schwartz-DuPre)

Senators voted unanimously in favor of a motion (forwarded by Mark Staton and seconded) to accept the Senate Extended Education Committee (SEEC) minutes of 6 June 2018, the University Planning and Resources Council (UPRC) minutes of 10 October 2018 and 25 October 2018, and the Academic Coordinating Commission (ACC) minutes of 16 October 2018 and 30 October 2018 as written, and the SEEC minutes of 25 October 2018 as corrected.

SEEC Chair Bill Lyne stated that the goal of the report is to highlight and continue the conversation about Extended Education (EE). Committee members discussed several of the recommendations included in the report and thanked SEEC Chair Bill Lyne and committee members for their diligence and hard work. A SEEC committee member acknowledged the leadership of Chair Lyne. A motion (forwarded by Judy Pine and seconded) to endorse the 2017-2018 SEEC report with the addition of the words �as appropriate� to the committee�s second recommendation passed by unanimous consent. The report will be sent to all faculty.

Senators voted unanimously in favor of a motion (forwarded by Craig Dunn and seconded) to accept the Academic Technology Committee (ATC) meeting summary of 29 October as written, and the Senate Library Committee (SLC) minutes of 5 June 2018 as corrected. In discussion of the SLC minutes of 5 June 2018, Rae Lynn Schwartz-DuPre, Senator and 2017-18 SLC Chair, reported that the letter to President Sabah Randhawa contained in the minutes had not been sent, as it was determined that updated information and data from this year�s SLC committee was necessary.

McNeel Jantzen, Senate President, stated that constituting a governance body in the Graduate School will allow the graduate faculty to shape the mission and goals of the college. Senators recommended that an informative narrative accompany the proposed amendment so faculty recognize the purpose of the new governance structure. A motion (forwarded by Pierre Gour and seconded) passed and the amendment of the committees and reportage section of ACC Bylaw, BL7.3.4 will move forward to graduate faculty for a vote.

Senators noted that the planning of resources and budgets have become a major focus of the Academic Technology Committee (ATC) and the Senate Library Committee (SLC). Transitioning the oversight to the University Planning and Resources Council is an effort to ensure that the work of these committees will have a higher level of impact, support and representation. Senators voted unanimously with one abstention to send the proposed oversight changes to the larger faculty community for comment.

While reviewing Academic Coordinating Commission (ACC) meeting minutes of 4 December 2018, Senators sought information and discussed ongoing conversations about the revised Temporary Course Policy passed by the ACC on February 20, 2018 and accepted by the Faculty Senate on March 12, 2018. Senate President McNeel Jantzen and ACC Chair Sheila Webb have spoken or are scheduled to speak to a number of department chairs groups to ensure that concerns are adequately addressed and met, and the ACC is currently in the process of considering draft guidance intended to clarify the purpose, rationale for, and requirements of the policy.

Senators inquired about ACC�s approval of the Industrial Design�Vehicle Design, BS program moratorium and discussed the system of checks and balances instantiated within shared governance structures for the purpose of protecting the interests of the institution and its departments and students.

A motion to accept Academic Coordinating Commission (ACC) meeting minutes of 4 December 2018 (forwarded by Craig Dunn and seconded) passed with one abstaining vote.

In discussion, questions arose regarding the accuracy of information about past enrollment planning and management practices conveyed in University Planning and Resources Council (UPRC) minutes of 28 November 2018. A motion to return UPRC minutes of 28 November 2018 with a request for clarification and correction (forwarded by Mark Staton and seconded) passed by unanimous consent.

Following presentation at the Faculty Senate meeting of 3 December 2018 of proposed amendments to Bylaw 7.3.4 of the Constitution of the Faculty of Western Washington University, the Committees and Reportage section of the Academic Coordinating Commission charge, proposed amendments were posted on the Faculty Senate website and emailed to faculty. No feedback was received during the comment period. A motion (forwarded by Judy Pine and seconded) to approve the revised Bylaw passed with one abstaining vote. The revised language of Bylaw 7.3.4 is as follows:

BL7.3 Academic Coordinating Commission

BL7.3.4 Committees and Reportage

The ACC shall maintain the following standing committees: the Committee on Undergraduate Education, the Council on University Programs, and Honors Board. The memberships of these committees are approved by ACC, and membership requirements are published along with the charge in the ACC Handbook and on the Faculty Senate website. Curricular Committees of the Colleges, including the Teacher Curriculum and Certification Council and the Western Libraries Curriculum Committee inform ACC of their memberships. Standing Committees and College Curricular Committees shall forward their approved records of actions from their meetings to the ACC for review within three weeks. The ACC is empowered to create additional ad hoc or standing committees as necessary to effectively meet its charge.

A Following presentation at the Faculty Senate meeting of 3 December 2018 of proposed amendments to Bylaw 7.4 of the Constitution of the Faculty of Western Washington University, the University Planning and Resources Council charge, proposed amendments were posted on the Faculty Senate website and emailed to faculty. No feedback was received during the comment period. A motion (forwarded by Judy Pine and seconded) to approve the revised Bylaw passed by unanimous consent. The approved revision adds a section 7.4.4 on Committee and Reportage to the UPRC charge, language of which is as follows:
BL7.4 University Planning and Resources Council

BL7.4.4 Committees and Reportage

The UPRC shall maintain the Academic Technology Committee and the Senate Library Committee as standing committees and is empowered to create standing or ad hoc committees as necessary to effectively meet its charge. The charges and memberships of all UPRC committees are approved by the UPRC and reported to and confirmed by the Faculty Senate, and all members, membership requirements, and charges are published on the Faculty Senate website. Any committees of the UPRC shall forward minutes with records of actions from their meetings to the UPRC as soon as possible following approval. UPRC minutes shall include a record of action items originating in UPRC committees and the acceptance of all UPRC committee minutes.

A motion (forwarded by Judith Pine and seconded) to accept Senate Extended Education Committee (SEEC) minutes of 8 November 2018, University Planning and Resources Council (UPRC) minutes of 5 December 2018, and Academic Coordinating Commission (ACC) minutes of 8 January 2019 as written passed by unanimous consent.

A motion (forwarded by Judy Pine and seconded) expressing concern about to the new Inclement Weather Policy and support for classified staff in all union efforts to renegotiate the policy passed by unanimous vote. Senate President McNeel Jantzen will make a statement at the upcoming President�s Cabinet.

Senators voted unanimously in favor of a motion (forwarded by Patrick Buckley and seconded) to accept University Planning and Resources Council (UPRC) minutes of 16 January 2019, Senate Extended Education Committee (SEEC) minutes of 17 January 2019, and Academic Coordinating Commission (ACC) minutes of 22 January 2019 and 5 February 2019 as written.

Faculty have raised concerns about a $20 fee to take make-up exams at the Western Testing Center. Senators discussed faculty support for possible elimination of the fee. SEEC is gathering data and will share its recommendations with the Faculty Senate. A motion (forwarded by Jenny Oleen and seconded) to support elimination of the fee currently charged for make-up exams at the Testing Center passed by unanimous consent.