Motions and Recommendations passed by the

Academic Coordinating Commission 1998-2000

(from Minutes) 

Steve Ross, Chair








UEP Upon review of Exhibit "E", an email from Joe St. Hilaire regarding UEP's use of the 213 & 317 course number, a motion was made and seconded that UEP use course numbers 217 & 317 with designated alpha characters M-Z. 3/3/98 Passed
Academic Program Revisions Chair Ross reviewed the revised Academic Program Revision form with editorial modifications as suggested by the ACC. Chair Ross asked if it implements the specific policy discussed by the ACC. He reviewed the questions as written in section "d" that were designed to address the ACC contributions and concerns. A motion was made by Caleb Holt, seconded and passed unanimously to forward the form to the catalog coordinator for proper revision and implementation. 4/14/98 Passed
Junior Writing Exam (JWE) A motion was made by Dennis Catrell, seconded and passed unanimously that the Academic Coordinating Commission accept the recommendation of the Expository Writing Committee to eliminate the Junior Writing Exam, effective summer 1998. 5/26/98 Passed
ACC Handbook - Student representation At the request of the Associated Students Board of Directors, the Commission considered making certain changed to the ACC Handbook, the most notable of which is to included statutorily the Associated Students Vice President for Academic Affairs as one of the four student members of the Commission. Another change has the student members seated in the Fall and remaining as members throughout the academic year, unlike faculty who are seated in the last meeting of Spring Quarter It was moved by Cox and seconded by Amiran to approve the changed as indicated in exhibit D. 10/20/98 Passed









30 Copies of Curricular Minutes

The Chair of the ACC requested that all colleges curricula committees to forward 30 copies of the curricular minutes to the faculty senate 3 days prior to ACC Executive meeting for agenda inclusion.







Admissions Committee

A motion was made and seconded to approve the appointment of Dave Nelson  to the Admissions Committee.







International Studies Minor

A motion was made and seconded to approve the language as it stands and forward to the Catalog Coordinator.







Library Course 370

A motion to approve the course as a 4-hour course, and repeatability change to a �no�, was made and carried by voice vote.




              Motions were placed on the floor for debate and discussion from the Executive Council.  The intent of the motions is to provide a structure for discussion, debate, and assemblage into a set of general education requirements that fulfill Western community desires and purpose as it begins baccalaureate education in the 21st Century.

             Points B and C were discussed, which include a charge to the Academic Technology Committee to elaborate their recommendations for an Information Technology requirement, clearly specifying criteria for courses that meet the requirement and providing a list of current WWU courses in this category.  Point C represents changes in the GUR requirements which include a charge to the GUR Committee to evaluate the proposal in light of data collected by their committee and the Office of Institutional Testing and Assessment.  The Committee is charged with investigating general education requirements at 4-year colleges in the State and comparable schools elsewhere and to solicit information from all WWU colleges as to courses that appear to meet the Graduation requirements in two general categories.  Chairs, Deans and Provosts will also communicate with the committees and other faculty governance bodies.  Among the changes are GUR requirements in Humanities to be reduced from 18 to 14 hours; social sciences from 15 to 12 hours; 8 upper-division hours in Humanities and Social Sciences is added to the Graduation Requirements; 8 upper-division hours in Mathematics, Science and Technology are added to the Graduation Requirements.


Discussion on the proposals focused on three major areas:  model and intention, philosophical purpose, and practical application.

           Suggestion that the current proposed �Writing Model� be used as an alternative structure for information technology.  New model will serve dual courses.  In the same way �writing points� are accumulated, �technology points� are attached to current courses, making it easier to accumulate the necessary points by graduation.

           Important to decide on INTENT in GUR development; development should occur in the broader sense, but with an understanding of what will actually happen.

           Will there be true upper division requirements in math; what might be math and science requirements for some are actually technology courses for everybody else.  A joint curriculum can better address these issues.

           Important to be wary of having students in classes who don�t want to be there, but are meeting upper class requirements.  This will dilute information and intensity for the majors.

           Will implementation add more than a quarter to the time of those coming in with AA degrees, or will completing the GURs sooner increase pressure on already high-demand courses earlier on.

           Impose requirement of deciding the major at 60 hours, since the sooner students apply, the sooner they are motivated toward concentration in this area.  How many courses already exist in the majors.  Some concentrations, such as Business, might satisfy requirements already.

           Suggestion made to coordinate Freshman Interest Groups� participation for valuable input.  Comments welcomed form Liberal Arts Group as well.

           As departments compete for upper level GUR, a second course for non-majors might be created at upper level.  Growth in upper division courses that covers materials for those in lower division as well might emerge, so department requirements are met.

           Discussion made it apparent that many facets of C and B can be combined in majors..


A copy of a memo recounting the proposals which had been addressed to the President of the Faculty Senate, the GUR Committee and the Academic Technology Committee was also presented which focused discussion on purpose and application.

           What is motivation for what has been discussed today, the force driving change will be subject of further discussion.

           Question of forwarding a �what do you think� statement to Chairs, Deans and Provosts;

           A purpose emerged that MORE COLLABORATIVE COURSES SHOULD EVOLVE as a philosophical approach rather than an exchange of upper and lower level classes.  Example given of student studying biology must also take philosophy or ethics course that relates to his scientific issues; in conjunction with studies in a chosen field every course must be considered in light of its interrelationship with other courses.

           How to state recommendations for redefining what upper level courses should look like;

           Unless five years from now we have forced students to think about the philosophical and social context of materials they learn in sciences and math will we have failed in our proposals;

           Creating more commonality for transfer between sciences and humanities can slow down progress but eventually will directly accomplish goals

           Overall goal is that students do NOT stop thinking about interrelationship of science and philosophy at end of 1st or 2nd year as they delve into their particular major; so that along a curve of exchange, the general university requirements permeate the upper division.

           Focus on student thinking rather than number of courses.


Practical implications were focused on in latter part of discussion:

           Suggestion that departments could decide, compelling students to take a course not in major but outside the department.  Now come up with proposal to teach something IN the department but OUTSIDE the major.  Ideally, 15 COURSES OUTSIDE THE DEPARTMENT THAT COMPLEMENT MAJOR AS GRADUATION REQUIREMENT might have gentler impact than goals as currently written.  Important to take reasonable approach to complete objectives (avoiding class models such as �Rocks for Jocks�).  A large number of students are already satisfying the requirement.  Important to persist in lofty objectives without slowing down process too much.  Aim for more specific target courses in same fields.  What incentive exists now to connect with other departments; who is going to check; how huge is the planning effort required; would GUR requirements be tradeoff for Graduation Requirements; how AA students are affected in meeting Graduation requirements and still getting a �Western� education

           National trend on reduction of numbers of courses, focusing more on writing and thinking skills.

           Will there be a bottleneck at the upper level with substantive increase in courses; will they be 300-400 level courses; do we have a plan; pyramid structure changing to a column has resource implications; essential to have plan to do this well; send out for comments to groups; request comments regarding alternative models.

           What course in particular could be made available to transfer-in students to satisfy multitude of requirements; let�s not increase too many graduation requirements for transfer-in students who already have to add a quarter.  These proposals may provide more specificity for transfer students.

           Point made that lots of students take GUR in upper division; this is flexible now.

Motion made and seconded by voice vote to table the motions for further discussion. Motion was approved with a deadline of six weeks imposed for requiring more elaborate responses.




Withdrawal Policy

Proposed changes to the WWU Course Withdrawal Policy were discussed.  The proposal read:

�It is proposed that the course withdrawal policy be changed as follows:

               Continue to allow unrestricted drops in the first week (first five class days) of the quarter with no penalty.

               Allow dropping in the second week, incurring a W grade.

               Allow dropping in the third, fourth, fifth, sixth, and seventh week only with an annual withdrawal privilege.  Each student would be granted two annual withdrawal privileges, which could be used during the period beginning with Fall Quarter and ending Summer Quarter.

               Allow no dropping after the seventh week except with approved hardship petitions.

�This proposal would accomplish the following:

               Provide for a less confusing policy for students, faculty and staff

               Continue to encourage students to complete their schedules in the first week

               Encourage students to drop unwanted classes by the end of the second week instead of the seventh week.

               Distribute drop privileges commensurate with their actual use

               Eliminate the unofficial �swap period� in the second week, which has rewarded squeaky wheels.

               Not change significantly the total number of course drops per quarter.

               Provide for an easier transition to Western�s new student information system.�


Discussion ensued which raised the following questions

      Will implementation be counter-productive, making it harder to maximize efficiency.  �W� Is less incentive than losing drop privileges.

      How does this affect students who must hold spot in another class while waiting to get into preferred class that is necessary for his/her graduation;

      What is the philosophy of withdrawal, merely a chance to �realize� you are in wrong class and can get out if not prepared for the class; finding the right class and the right place; will it still be possible to add a class fairly late.

      Question of process � students use withdrawal as regular registration procedure

      Concerns that �W� appears on transcript if this is simply a process of changing courses;

      Is it standard procedure to drop classes without using the drop privilege but still acquiring �W� on transcript.

      How does this treat students and process more fairly in 2d week

      Will this encourage or adversely encourage �access�

      How are financial aid students affected by this; if they must register first for their aid, it seems policy might be beneficial

      Suggested that current wording encourages students to drop back; new proposal represents significant improvement

      Major question raised again, that new policy will affect completing major requirements on time; if classes are overbooked some will not get into classes they need for graduation;

      Point made that increased enrollment will cause more and more students to shuffle to get the requirements they need.  Policy improvement should assist them.

      Point made that improvement can occur if students don�t have to wait until end of second week.

      Entire process can be an area of high speculation, but process is improved so making change and seeing result can lead to further improvement.

A motion was made and carried by majority voice vote, with one objection, to implement the proposed �Change to WWU Course Withdrawal Policy� (revised February 2, 1999).



Dave Nelson

A motion was made and seconded to approve the appointment of Dave Nelson to the Admissions Committee.







International Studies Minor

A motion was made and seconded to approve the language as it stands and forward to the Catalog Coordinator.







Library course 370

A motion to approve the course as a 4-hour course, and repeatability changed to a "no", was made and carried by voice vote.







Executive Committee Proposals for Acc

A motion was made and seconded by voice vote to table the motions for further discussion.  Motion was approved with a deadline of six weeks imposed for requiring more elaborate responses.









Withdrawal Policy

A motion was made and carried by majority vote, with one objection, to implement the proposed "Change to WWU Course Withdrawal Policy" (revised February 2, 1999)









Approved Academic Major

A motion was made and passed by unanimous voice vote following a brief discussion to insert the following on page 38 of the catalog under the square bullet "approved academic major":

"At least 50 percent of the credit hours required in a student's major must be taken at Western Washington University."















General Studies Major

A motion was made and passed unanimously to insert in the catalog stating that the General Studies major cannot be a second major to accompany any other primary major (leaving it to the registrar and the catalog coordinator to find the appropriate wording).











Huxley Courses

A motion was made and passed by majority voice note to approve course proposals 485, 486 and 487 attached to the 1/12/99 minutes for first and second reading.







NCAA requirements

A motion was made and passed to adopt the proposed statement, inserting in the catalog, p. 36, under Scholarship Standards, after the first paragraph, the following words: "Good Academic Standing

A student is in good academic standing if he or she has a cumulative grade point average that is not below a 2.00."















Library Courses

A motion was passed to approve the following 1 credit courses which when linked with the appropriate courses would become GUR courses:  Library 202 (Humanities link) - HUM, Library 203 (Social Sciences link) - SSC, Library 204 (comparative, gender or multicultural link) - CGM.













Theater Arts Courses

A motion was passed to correct two course titles that were accidentally reversed.  ThA 210 - retitled Introduction to Design Communication, ThA 211 - retitled Foundations in Design.









GUR Changes

A motion to delay implementation of the GUR changes (adding a second writing course and subtracting two credits each in Humanities and Social Sciences) for one year was made by Gordon Chalmers and seconded by Tom Downing.  The motion passed unanimously by voice vote.



GUR Changes

Steve Ross announced that the Senate unanimously approved the motion that had come from the ACC's previous meeting to delay implementation GURs changes regarding the writing program.



First Reading Minutes

A motion was made to approve the minutes up for first reading.  A comment was made apropos of all the minutes.  If there are timely issues, the minutes need to be approved in a more timely manner, particularly where the catalog is concerned. 



Interim Writing Committee

A motion was made by Edoh Amiran and seconded by Marie Eaton "That the ACC create an Interim University Writing Committee to replace the Expository Writing Committee."











English Department course recredit

On a separate issue, a motion was made by Amiran, seconded and passed directing the English Department to report on the progress of the recently recredited courses by the end of the 2000-2001 academic year



Course cross-listing

The Chair distributed a motion brought forward by the ACC Executive Committee.  The motion concerns a change in the ACC Handbook regarding cross-listing of courses.  A motion was made and passed to postpone the following motion regarding cross-listing until February 29, 2000 to allow the Provost, Deans, and all College Curriculum Committees to review it and make comments:


Motion (on Cross-Listing):

To change the ACC policy on cross listing {ACC Handbook, Section V.A.] to read as follows:


A.      Cross-listing of courses

1.       Cross-listing of courses is permitted when the intended effect is to improve the clarity of course offerings.  Examples include, but are not limited to

i.            Courses team-taught by members of two departments.

ii.          Courses that apply the techniques of one discipline to the domain of another.

iii.         Courses whose subject matter is integral to two or more disciplines.

2.       Requests to cross list courses should clearly state the reason for cross listing and appropriate conditions, such as repeatability and prerequisites.

3.     Requests to cross list courses must be approved by the affected department unit or library curriculum committee(s) under which the courses would be offered -- said approval recorded in the minutes of those committees -- and are subject to review and final approval by the ACC.


2/1/2000 Passed

Tom Downing moved, Allan Sleeman seconded, and the committee passed the following motion:


That effective Fall of 2000, proposed Blocks B and proposed Block C of the Communications and Critical Analysis Area that was scheduled to take effect in the Fall of 2000 be combined as a single requirement, and that Humanities remain at 20 hours, and Social Sciences at 17.  (This in effect adds to the old Block B a few new courses that had been proposed for inclusion in the new Block B).  The new Block B will be a single course requirement.


2/15/00 Passed
Course cross-listing

A motion made by Tom Downing and seconded by Allan Sleeman passed with no abstentions to bring the cross-listing issue back.  (See ACC minutes of February 1, 2000) .  The members voted unanimous approval of the following motion to change the ACC policy on cross listing [ACC Handbook, Section V.A.]:

A.      Cross-listing of courses

1.             Cross-listing of courses is permitted when the intended effect is to improve the clarity of course offerings.  Examples include, but are not limited to

i.                     Courses team-taught by members of two departments.

ii.                   Courses that apply the techniques of one discipline to the domain of another.

iii.                  Courses whose subject matter is substantially integral to two or more disciplines.

2.             Requests to cross list courses should clearly state the reason for cross listing and appropriate conditions, such as repeatability and prerequisites.

3.            Requests to cross list courses must be approved by the affected departmental units and the college or library curriculum committee(s) under which the courses would be offered -- said approval recorded in the minutes of those committees -- and are subject to review and final approval by the ACC.



2/29/00 Passed
Credit-Hour definition

A motion was made by Gordon Chalmers, seconded by Jeanne Armstrong, which passed (with two opposed and no abstentions) to amend the Bulletin, page 32, and the ACC handbook, immediately following the sentence "One hour of credit is assigned in the following ratio. . ." to read:


"One quarter or semester credit hour is assigned in the following ratio of component hours per week devoted to the course of study.  A course may include more than one of these components.  The syllabus for a course should clearly indicate the combination of lecture, laboratory, and independent activity that comprises the course.


1.                 Lecture:  1 contact hour for each 1-hour credit (two hours of outside work per credit hour implied)

2.                 Laboratory:  studio, field work, or other scheduled activity, at least 2 contact hours for each 1-hour credit (one hour outside preparation per credit hour implied)

3.                 Independent (i.e., not scheduled) activity:  at least three hours work per week for each hour credit.  This work may combine tasks such as reading, studying, problem solving, writing, or preparation."



3/28/00 Passed
Independent Learning Courses

Edoh Amiran made a motion, seconded by Julie Lockhart to remove the 45-credit limit for Correspondence (Independent Learning) courses.  (This in no way affects the residency requirement which continues to be 45 credits).  The motion passed with 1 opposed.  Some suggestion was made to further define "residency requirement".



3/28/00 Passed
Declaration of Major - Early

Carl Simpson, Director of Institutional Resource Planning continued the discussion with the committee about the 60-hour figure as a recommended time for getting students hooked up with a department and an adviser (not necessarily the formal declaration of a major).  Edoh Amiran made a motion, seconded by Marcia Davidson which the members passed, with one abstention, to revise catalog language for the Fall 2001 Catalog as follows:

"Early declaration of a major is essential to graduating in a timely manner.  Soon after their arrival at Western, students should contact a departmental adviser to discuss the course of study leading to a major.  Students are required to meet with the advisor of the department of their choice for individualized assessment or visit the Academic Advising Center regarding choice of a major by the time they complete 60 credits or during the 1st quarter of enrollment if 60 or more credits are being transferred to Western.  Students are expected to apply to the department in which they wish to declare a major no later than the quarter following the quarter in which they reach their 90th credit.  Students who fail to declare a major by the time they reach 120 credits will not be permitted to register."


4/11/00 Passed
Academic Advising Center Discussion led to a motion by Tom Downing, seconded by Edoh Amiran to pass the above motion with some freedom to adjust the wording (until the next meeting) and to amend it now to read "or visit the Academic Advising Center".  This adjustment passed with one opposed.  The main intent of the motion is to move students toward advisers in a specific department earlier in their careers.  Ron Johnson, Director of Academic Advising Services, alerted members that the Academic Advising Center is available for those students whose interests are inchoate and who may need direction toward formulating a plan towards a major.  The Center also assists and supports faculty in their capacity as Advisers.  4/11/00 Passed
SPAN Credit

A motion was made by Edoh Amiran and seconded by Jason Adams and passed by the members to amend the current catalog regarding SPAN credits as follows:


"Correspondence Credit

Correspondence credit earned through a fully accredited college or university, including Western's Independent Learning program, may be accepted toward the bachelor's degree.  ["Some departments or colleges limit the number of correspondence credits that may apply to the major."  Motion to add this sentence 5/9/00, subject to final ACC approval 5/30/00 ].  Enrollment in only correspondence courses does not qualify as continuing enrollment for WWU students.  Contact the Office of Admissions for information regarding student status.


"SPAN Credit

The Space Available to Non-matriculated students (SPAN) program allows those not admitted to Western and undergraduate/certificate extension program students to enroll in Bellingham campus courses on a space available basis.  Students who have been dismissed from Western due to low academic standing may not enroll through SPAN.


A student must be admitted to WWU to apply SPAN credit to a degree.  A maximum of 45 credits earned through SPAN may be accepted toward a bachelor's degree at Western."


Jason Adams, student representative to ACC noted the new correspondence enrollment form does not indicate either the limit on correspondence credits, or whether they are accepted toward the bachelors' degree; this omission is vague and confusing to new students to Western.  The SPAN credit enrollment, if it includes the present draft, appears somewhat clearer.


4/25/00 Passed
Correspondence Course Limit

Members made several suggestions for clarifying the catalog definition.   A motion was made by Joe St. Hilaire and seconded by Marie Eaton to insert a new sentence after the first sentence of the current catalog copy on correspondence credits to read: "Some departments and colleges limit the number of correspondence credits that may be applied toward the major."

The motion passed unanimously.


5/9/00 Passed