Motions and Recommendations passed by the

Academic Coordinating Commission 2003-04

(from Minutes) 

Thomas Downing, Chair






Graduate Council

Members considered an increase to the Graduate Council membership to reflect the new college structure, since the colleges with graduate programs each appoint a member.

A motion was made by Sheppard, seconded by Thorndike, to approve increasing the membership to the Graduate Council from fourteen to fifteen, which the members passed.


Commissioners reviewed a �green� chart of ACC�s recommendations in each area of the GURs, and added the following comments:


v           Commissioners chose to include an alternative available in each of Humanities, Social Sciences and natural Sciences, and a motion was made by by Janice Lapsansky, seconded by David Curley to read:  �An approved sequence may be substituted in any of these three areas.�  Commissioners passed the motion to amend unanimously.


v           Commissioners discussed extraneous language in Block C and a motion was made by Nichol Pepple, seconded by Maya Tomlin to remove the sentence �The tentative proposal for the Science GUR is to retain Option I as is and to remove one course from Option IIA which will now read �One course from two of the following areas��.  The Commissioners passed the amendment unanimously.

QSR Requirement

A motion was made by Robert Thorndike, seconded by Maryann Reynolds, to approve the following language for the QSR requirement:


Students must choose one of the following options:

Complete both Math 107 and 112


Complete or test out of either Math 107 or 112


Complete one course from the QSR list.


Commissioners passed the motion unanimously. 

First-Year Interest Groups (FIG) Maryann Reynolds moved, seconded by James Inverarity, that the Academic Coordinating Commission accept the report from the Ad Hoc Committee on FIGs, in principle, that the Commission include the report in its discussion to the faculty, and that the Commissioners thanked the Committee, which passed. 3/30/04
First-Year Interest Groups (FIG)


Commissioners discussed the following proposals from the minutes (3/16/04) of the FIGS Advisory Group:

1)      That the FIG Seminar 101 (�Perspectives in Learning�) be increased to 3 credits (postponed);

2)      That the FIG Seminar have three primary student learning objectives (postponed);

3)      That the FIG Seminar 101 be offered as part of a linked course model (rather than as part of a 3-course cluster model). (approved) 

Commissioners agreed that a class meeting more than once a week was beneficial, but asked for substantive documentation, including syllabi, of the pedagogy to warrant the increase to three credits, noting that the current increase appeared to be on the basis of �goals and objectives statements.�  Commissioners questioned giving credit for having advising as part of the course content.   

o        Robert Thorndike made a motion, seconded by Tjalling Ypma, to postpone discussion pending a review of the FIGS program which was withdrawn.

o        Thorndike then moved to approve point 3) above (that Seminar 101 be offered as part of a linked course model), seconded by James Inverarity, which passed.

o        Thorndike made a  motion, seconded by Inverarity, to postpone further consideration of points 1) and 2) above pending general discussion of the FIGs program (which will continue the program as a 2-credit option next year).  The motion passed (taken by hand count, nine in favor, four opposed).

NOLS credit transfers

A motion was made by James Sanders, seconded by Grace Wang, which passed, to accept NOLS (National Outdoor Leadership School) credits that are transcripted through the University of Utah.   

General Studies

       A motion was made by Robert Thorndike, seconded by Maryann Reynolds as follows:

�To amend the catalog language for the General Studies Major to say that no more than a total of 44 credits from the CBE departments of Decision Sciences, Finance and Marketing, Accounting, and Management can be applied to the General Studies major.� 

      Members noted that if a student had more than 44 credits in business and wished to include them for General Studies they could count as electives and/or toward the 180 credits but not towards the Major

      Provost Bodman noted that today�s enacted changes would be applied to students entering the University when the next catalog goes into effect.   This restriction has parallels in other professional accredited degrees such as elementary or special education. Commissioners commented that these restrictions do not appear to disadvantage any present or future students.


Writing Requirement

A motion was made by Shelby Sheppard, seconded by Robert Thorndike, which the commissioners passed, to move to a committee of the whole at 5:20 p.m.   The Chair rose to report at 6:04 p.m.

The Chair reported that some progress had been made on the matter of a second required GUR writing course and that discussion will be continued on December 2nd, the final meeting of the quarter.  Discussion will center on additional ways to conceive and develop a writing requirement to fill the gap in sophomore year between the 1st year writing course (English 101) and an intensive writing course later. The Chair expressed the hope that we could finish the discussion at the next meeting and be prepared to make a recommendation to take to the faculty.


Confidentiality of Records   Student


The 10-15 minutes (of the Huxley College of the Environment CC) mentioned an action which named a student. As the ACC has noted before, this may be a problem when the matter is potentially embarrassing or sensitive (as this particular issue was not), for example in the case of allowing a student to count a course towards the major in which he or she received less than a C-.  A more general and troubling concern was raised about Huxley minutes, Fairhaven minutes, and other public minutes which might include the names of students who have requested privacy.  Does such confidentiality extend even to such presumably public matters as approval of student-designed majors or Fairhaven student concentration titles? Perhaps those students who have requested �Confidential� status ought not to have their names appear at all in any public document produced by any unit of the University. Registrar St. Hilaire confirmed that certain student information known as �directory information� is rarely released to third parties, and that the university is even more restrictive than the law permits.  This includes names, local addresses, phone numbers, whether the student is enrolled, and any degrees that student has received. Several suggestions were made to accommodate these requests:

      �Confidential status� students have their names flagged in the Banner system, which then can be accessed by departments, but no list will be prepared or distributed. 

      When student degree programs, faculty/student designed majors, grade changes, changes in status, and other information must appear in records for approval, no names will appear in the minutes to be circulated to committees.  A supplemental �index� with the information can be attached for use within the department only, and not for circulation.  A student name with a grade or other personal information ought never to appear in minutes.  The use of �John Doe� was suggested.


General Education Requirements Writing

Members continued discussion of the General Education Requirements from the previous meeting.  A motion was made by Shelby Sheppard, seconded by Robert Thorndike, which the commissioners passed, to move to a committee of the whole at 4:30 p.m.   Members moved to rise and report at 6:08 p.m.

Prior to adjournment members agreed that further discussion is needed on how a second required writing course in the GURs is to be understood.  Questions arose regarding the extent to which such a course should be a course in writing instruction, to what extent should it be tied to a discipline, and the possibility that the course be combined with a first-year seminar.  Questions also arose regarding the qualifications of faculty in the various disciplines to offer specific instruction in writing.

General Education Requirements

A motion was made by David Curley, seconded by Maryann Reynolds, that CGM will remain a standalone area with a 2 course requirement, that we will count courses instead of credits across the board and that the Humanities and Social Sciences will require 3 courses each, with a minimum of 12 credits taken in each, in at least two different departments in each area (with refinements to follow). 

Before a vote was taken, members withdrew the motion.  Commissioners will consider the GUR package more extensively before taking final action.   Members will continue sequence discussion in the following order:

2d Writing Course

Natural Sciences (scheduling more than one meeting if necessary)

1st Year Experience

Creative Experience


Course changes

Members concurred:  All courses or changes in programs that are not reviewed by a college or otherwise officially recognized committee must be reviewed directly by the Academic Coordinating Commission. (See ACC minutes of 1/21/03).



o        A motion was made by Tjalling Ypma, seconded by Robert Thorndike, to approve Chemistry Sequence 126, 125 and 225 for Science Option I GUR credit, which was passed by the Commission.

o        Commissioners discussed a proposal to ensure that each individual course in the approved sequence would  count for Option II A or B GUR credit if a student took only one or two courses and did not complete the sequence. Chemistry, Geology and Physics all currently make such provisions for their Option I sequence courses.

o        One Commissioner reported that Biology had a similar issue with its new Biology sequence 204, 205 and 206.  The GUR program does not currently provide for counting any of these courses towards Option II if the sequence is not completed. This may just be an oversight on the part of Biology, but in any event the Chair will contact the appropriate parties for a resolution of the issue. 


ACC Handbook


Thomas Downing noted that the current ACC handbook would be reprinted in the summer of 2004.  However, changes to various sections ought to be brought forward and approved throughout the coming year.  Changes take effect upon approval, and can be posted to the web as soon as approved, and incorporated into the printed copy later.