Motions and Recommendations passed by the

Academic Coordinating Commission 2011-12

(from Minutes) 

Roger Anderson, Chair







Draft motions for followup re registration reorganization

(embedded in mins for the record)

ACC directed David Brunnemer, Registrar,  to explore, collect more information and report on possible options that can be pursued relating to the following motions that came under discussion and which will be followed up by ACC next year (moved by Mark Kuntz, second by Yvonne Durham, passed).  Explanation:  Discussion items came forward as draft motions related to Grades for repeated courses � Registration, Phase II; and registration reorganization related to student access to registration -- all listed as follows: 


MOTION 1A: If a student retakes a course one or more times in which no credit had been received (i.e., a non-passing grade of D, F, or U for a required course or grade of F or U for a non-required course), then all  grades shall remain on the transcript but only the last non-passing grade will be included with each passing grade in the GPA calculation.


MOTION 1B: If a student retakes a course one or more times in which no credit had been received (i.e., a non-passing grade of D, F, or U for a required course or grade of F or U for a non-required course), then only the last non-passing grade shall remain on the transcript along with each passing grade, and only the last non-passing grade will be included with each passing grade in the GPA calculation.


MOTION 1C: If a student retakes a course one or more times in which no credit had been received (i.e., a non-passing grade of D, F, or U for a required course or grade of F or U for a non-required course), then although all grades shall remain on the transcript for internal, within university use, only the passing grade is included in the GPA calculation and no non-passing grades will be included in the transcript for external use.


MOTION 1D: If a student retakes a course one or more times in which no credit had been received (i.e., a non-passing grade of D, F, or U for a required course or grade of F or U for a non-required course), then only passing grade will be on the transcript and will be included in the GPA calculation.



MOTION 2: After a student has successfully completed a course for which a K had been originally entered as a grade, the K will be removed and will not be a prefix to the course grade.


MOTION 3: In the case of a student�s first documented Academic Honesty Infraction, wherein a grade indicating no credit had been received (i.e., a non-passing grade of F or U) as a direct penalty for the Infraction, the non-passing grade will remain on the transcript and will be averaged into the GPA, but reference to Academic Honesty shall not be reported on the transcript.



1)          First-year students  at Western Washington University in their second and third academic quarters have considerable difficulty gaining enrollment access to the most useful courses for them because these students are last in line to enroll during Phase I registration at Western,

2)          Second-year students at Western in their first and second  academic quarters (i.e., 4th & 5th quarters overall) at Western also have considerable difficulty gaining enrollment access to the most useful courses for them (some of which are required for an academic major) because these students also cannot enroll until late in Phase I registration at Western, and

3)          The enrollment challenges are frustrating to the aforementioned students, and these enrollment challenges are likely to result in some students leaving Western and others being significantly delayed in graduation, at considerable personal expense, and

4)          Third-year and fourth-year students are unlikely to encounter similar enrollment challenges because of three types of enrollment restrictions that benefit advanced students, namely prerequisite restriction, major restriction, and class restriction (e.g., junior or senior level), 

Then the following motion is presented to ACC:  Motion Beginning in the 2013-14 Academic Year and in academic years thereafter, Phase I Registration at Western Washington University will comprise some form of alphabetical sequence in the timing of student access to registration, but will no longer use the number of credits completed sequence in the timing of student access to registration. 

It is ACC�s intention that these draft motions be embedded in the record for future reference.

Motion directing registrar to report options

See draft motions above.

MOTION RE REGISTRATION (with draft motions (unapproved) for inclusion in the record)

ACC directed David Brunnemer, Registrar,  to explore, collect more information and report on possible options that can be pursued relating to the motions (above) that came under discussion and which will be followed up by ACC next year (moved by Mark Kuntz, second by Yvonne Durham, passed). 


ACC Calendar


Stud Acad Grievance Panel

APPROVED:  2012-2013 ACC Calendar of Meetings (with curricular deadlines) (moved by Mark Kuntz, second by Victor Celis). (calendar at end of this Digest)

APPROVEDStudent Academic Grievance - Panel (revised as in Academic Honesty Policy) - Motion to forward the Panel portion to the Senate Executive Council  (does not imply approval by ACC) (moved by Tracy Thorndike-Christ, second by Janice Lapsansky).

Teachng Handbook

Presentation of the new Teaching Handbook  .  Justina Brown, Instructional & Multimedia Designer

o   Commissioners expressed appreciation for the extensive work involved in creating an amazing document.  Steve VanderStaay commented that the CII site is one of the most visited sites in the nation for its online materials available for teachers, but it is under visited by Western faculty who do not seem to know about it. 


Elect chair and Vice Chair

2012-2013.  Yvonne Durham, Economics, elected ACC Chair; Mark Kuntz, Theatre&Dance elected Vice Chair

         A motion was made by Mark Kuntz, second by Tracy Thorndike-Christ to elect  Yvonne Durham, Economics, as ACC Chair 2012-2013.  The motion passed unanimously.

         A motion was made by Yvonne Durham, second by Victor Celis to elect Mark Kuntz, Theatre&Dance, as Vice Chair.  The motion passed unanimously.  The Chair called for a hand count for both motions.

         The ACC approved Chair Yvonne Durham as its representative to the UPRC (motion by Roger Anderson, second by Mark Kuntz).

         ACC sends a representative to CUE.  Last year in an effective reversal, Jeff Grimm, Psychology, a member of CUE sat on the ACC as liaison.  Jeff Grimm volunteered to continue through 2012-2013 and ACC approved.

TCCC Charge

ACC approved the charge to the Teachers Curriculaand Certification Council (TCCC).   ACC also revised the language in the Monahan Rule which appears on the TCCC charge and on the charge to every standing committee listed in the ACC Handbook.   The motion (moved by Yvonne Durham, second by Patrick Buckley) is as follows:  ACC moves to change the words �Failure to do so will void the action� to �Failure to do so may delay or void the action� in all references to the Monahan Rule.  This motion also refers to the Monahan Rule on the E-form.

Graduate Council Charge

ACC approved the current changes to the Graduate Council charge and invites the Graduate Council to continue to revise its membership and its charge (moved by Mark Kuntz, second by Billie Lindsey).  


The Graduate Council shall have jurisdiction over all graduate curricula and degree programs.  The Graduate Council:

o  Adopts regulations for admission of applicants to the Graduate School.

o  Adopts standards and regulations for advancement of students through graduate programs and for the awarding of all graduate degrees granted by Western Washington University.

o  Coordinates the approval processes for new graduate programs and concentrations proposed by academic departments.

o  Reviews existing graduate programs periodically.

o  Approves all courses (including online and off-campus) for inclusion in graduate programs.

o  Hears petitions upon appeal with respect to variations from adopted standards.

o  Recommends students for the awarding of graduate degrees on behalf of the faculty.

Recruitment, Admissions, Support Committee

ACC approved the charge to the Recruitment, Admissions, Support Committee, an entirely new committee (moved by Mark Kuntz, second by Billie Lindsey), which replaces the former Admissions Committee.   Karen Stout remarked that the Senate Executive liked the idea of reinstating this committee. The committee itself might further revise its own charge once it had begun meeting.  Chair Anderson emphasized that this is about faculty investment and engagement in these ideas.


The Recruitment, Admissions and Support Committee (RASC) shall work with and advise Admissions at Western Washington University, and will make recommendations to the University about recruitment, admissions, and support of students, with an expected outcome of increases in the proportion of  highly talented students from across the cultural spectrum enrolled at WWU.


RASC evaluates and promotes strategies to involve faculty in increasing the yield of admitted students as part of the institutional enrollment plan:

  • Advises on means whereby prospective students from under-served and under-represented populations become informed and aware of the requirements at WWU to successfully prepare to meet the eligibility requirements. 
  • Advises on strategies for the recruitment of

  Honors students and other highly talented students,    

  Students from diverse backgrounds,

  International students.


       RASC advises Admissions on the implementation of the admissions policies of WWU:

  • Advises and consults with WWU Admissions on a holistic approach to admitting students.
  • Ensures that Admissions policies and practices are easy to access and understand by potential Western students, the public, and the staff and faculty at Western.  
  • Recommends policy for admission and enrollment with credit or advanced standing
  • Reviews and develops articulation agreements with community colleges and high schools to enhance academic preparation for entry into majors programs.
  • Advises Admissions on handling admissions complaints and appeals. 
  • Helps eliminate problems that transfer students have in learning about academic options, and helps coordinate and simplify procedures for entry into major programs, all-university programs, and the General Studies major. 
  • In collaboration with Admissions, provides faculty with comparison information on recruitment, admissions, and support practices at other universities. Annually informs the ACC about 1) admissions decision statistics for undergraduate and graduate programs and 2) major RASC initiatives.
  • Helps decide which students to readmit to WWU and when exceptions to the existing admissions and readmissions policies are warranted.  (See Charge for Scholastic Standing Sub-Committee of Admissions).


RASC participates in devising an array of strategies and tactics to enable recruited students to be  sufficiently supported financially, administratively and academically, thereby:

  • Increasing the likelihood that student expectations of exemplary experiences at Western are fulfilled,
  • Thus encouraging prospective students to attend the university�not only honors and other highly-talented students�but also students from diverse backgrounds, international students, veterans, and students with disabilities.

Academic Honesty Policy

ACC approved the Academic Honesty Policy for forwarding to the Senate Executive  (moved by Niall O Murchu, second by Yvonne Durham).   This will allow for the clarifications discussed by Spencer Anthony-Cahill in the first Report.

Graduate Council Minutes


Rationale:  Faculty from CCE were present to explain that this graduate program is offered both Face2Face, and through hybrid and online offerings.  In accordance with the recommendations that these types of course be approved, Sandra Daffron and Tony Jongejan were present to explain the program.  ACC approved and will forward to the Senate so that CCE can begin its spring advertisement for the program.

Approval of Motion from CUE


CUE passed a MOTION to revise the catalog language for the Writing Proficiency Requirement for clarification purposes and to forward to ACC for approval...  This action will be followed by a broader review of the WP requirement� Highlighted material below is new (FOR OLD LANGUAGE, SEE CURRENT CATALOG):

�Upper-division Writing Proficiency Requirement

Upper-division writing proficiency requirement: complete a minimum of three writing proficiency points in designated upper-division Writing Proficiency courses at WWU with a minimum grade of C-. Students must complete Block A of the Communication GUR requirement before enrolling in a Writing Proficiency course.

All Western Writing Proficiency courses should follow these University-wide guidelines:

         students have opportunities to write multiple drafts of assigned papers

         Students receive suggestions for revision; and

         instructors assign course grades based on assigned writings according to the writing proficiency points table below

Upper-division writing proficiency courses emphasize research and writing. In writing proficiency courses, students learn the writing style and conventions of their disciplines, as well as the techniques for integrating evidence into scholarly papers. Writing proficiency courses are listed in the online Timetable of Classes.


Writing Proficiency Points Fulfilling the Upper-division Writing Proficiency Requirements
(Minimum 3 points required)


Credit Hours of course

% of Grade Based on Writing Assignments


(1 pt)

1 Credit


2 Credits


3 Credits


4 Credits

20% (18.75%)

5 Credits






(2 pts)

2 Credits


3 Credits


4 Credits

40% (37.5%)

5 Credits






(3 pts)

3 Credits


4 Credits


5 Credits


Students unable to enroll in designated WP courses may be able to satisfy the requirement, with faculty endorsement, by submitting an �Alternative Writing Proficiency Course Agreement� through the Writing Instruction Support Program.�

Committee members pointed out it is necessary to eventually define what can be expected from each level of a WP course, and hope to draft some language about this.  The rubrics for Communication competencies may prove useful. Some definition ought to be provided for what �revision� entails, and where Eng 101 fits in. (end text of CUE MINUTES)


International Studies Curriculum Committee Charge

ACC Motion (Moved by Billie Lindsay, Second by Yvonne Durham) to approve the revised International Studies Curriculum Committee charge.  The ISCC will become a Standing Committee of the ACC with the same status as the Honors Board and will report to CUP (Council on University Programs) in the same way as Honors.  Minutes from ISCC and from CUP are forwarded to ACC.  ACC approved the ISCC charge unanimously. 

Hamblin explained that approving this charge is part of initiating a new staging of the International Studies processes which will be simplified for faculty and safer for students going abroad.  Hamblin will meet with IPAC this quarter to develop a more coherent prototype for reviewing and approving programs.

�Charge: The International Studies Curriculum Committee (ISCC) shall have responsibility for the curricular aspects of the International Studies minor and for the curricular components of faculty-led international programs.

The specific duties of the ISCC are:

1.             To review proposals for and make recommendations to CUP and to ACC regarding the cross-listing of departmental and college offerings with the Center for International Studies� offerings.

2.             To review proposals for and make recommendations to CUP and to ACC regarding the review, creation, or deletion of INTL courses.

3.             To make recommendations to the Executive Director of the Center for International Studies about initiatives to internationalize Western�s curriculum.

4.             To review faculty applications for the Course Development grants which are offered annually by CIS.

Reportage: The ISCC reports directly to CUP, which in turn reports its recommendations to the Academic Coordinating Commission (ACC). Copies of the committee�s minutes are forwarded to CUP and to ACC for review of all actions.

Membership: The voting members of the ISCC shall consist of 7 faculty members who are broadly representative of programs and disciplines at the university, as well as one student appointed by the Associated Students of WWU.  Faculty members serve terms of two academic years with the option of continuing for a third year, and may serve only two consecutive terms. Terms are staggered for continuity. The Executive Director of the Center for International Studies serves as a non-voting member of the committee.

Meetings:  The ISCC shall meet at least twice per quarter. A chair person shall be elected from among the voting members of the committee at the beginning of each fall quarter. The CIS administrative assistant shall provide all needed clerical support to the committee.�

Academic Honesty Policy and Procedures

Academic Honesty Policy and Procedures  ACC discussed concerns forwarded from the Senate Executive on the policy.  A motion was made by Sheila Webb, second by Troy Abel, to send the document, with several edits recommended at tonight�s meeting, to the Senate Executive to revise and edit and present in Peabody format for policy and procedures.  ACC is encouraged to send comments and concerns to Senate Executive and the Senate President, Karen Stout.  The motion passed unanimously.

Plans are that the completed document will then be returned to ACC as main stakeholders for penultimate edits and then back to the full Senate and the campus community for comment and review (as is the practice with university policies).   ACC at that point will provide a final vote of approval, as the catalog is within its purview.  The document can be submitted to the Faculty Senate for final vote of approval.

Academic Honesty Policy and Procedures Motion to send draft of AHPP to Senate Executive Council for discussion.

Academic Honesty Policy and Procedures. Chair Anderson plans to bring the policy to the Senate Executive Council's meeting on Monday February 27th with a request for review. commentary from the Executive will provide context for focused discussion at ACC's meeting on February 28th.

Anderson explained that the main  changes to the document were 1) its educational emphases rather than a focus on penalizing or litigating; and 2) its attempts to respond to students' input on what could be a more fair process.

Anderson reminded Commissioners that they could read prior comments on the revised policy in ACC minutes over the past two years.

ACC will review the policy again prior to forwarding to the entire campus for review.


Student Rights and Responsibilities Code A motion was made by Robin Matthews, second by Kristi Tyran to move the revised Student Rights and Responsibilities Code forward to the next step in the approval process with stakeholders. Commissioners passed the motion unanimously.


Draft a charge for an ad hoc committee

Admissions:  Enrollment, Recruitment and Achievement committees

  Chair Anderson directed members to extensive articles and research on their Bb sites related to Admissions best practices across the country.  Most schools have �Admissions Advisory committees� chaired by faculty and at some level under the auspices of the Faculty Senate.  Anderson emphasized the need to revamp our present committee and reorganize its work through modifying or redoing its charge in order to be much more engaged in Admissions and to establish clear sets of policies. 

A MOTION was made by Tracy Thorndike-Christ, second by Yvonne Durham, to direct the ACC Executive Committee to draft a charge for an ad hoc committee in the short term, perhaps later morphing into a standing committee of the ACC. The motion passed unanimously.

New E Forms

Roll-out of Course Proposals and Revision/Cancellation E-Forms

Lisa Zuzarte, Catalog Coordinator, presented the new online course proposal and revision/cancellation forms on the screen.  The new forms take the 11 old forms and reduce them to 4 which contain automatic documentation, instructions, as well as drop-downs explaining meanings along each required step.

  • Forms are expected to go live next week and training will be available for each department that requests it from the Registrar�s office. 

  • Those who have submitted old forms will not have to redo them.


A change was proposed to the language on the GUR portion of the form so that it reads:  �Mark no more than one or two total of the eleven competencies presented.�   ACC members pointed out that the form at present appears to invite a selection of two competencies under each of the three headings, and that is not what is intended.  This change is forwarded to CUE.