Welcome to Purchasing
The Purchasing department provides quality, timely procurement and contracting support to the campus community in obtaining goods and services necessary to accomplish the University's mission. Purchasing operates a centralized management system which is responsible for all facets of the procurement of quality goods and services. The department also provides oversight for ensuring contracts comply with federal, state and local requirements. If you have any questions that you cannot find the answer to here, please call the Purchasing Department at (360) 650-3340.
How To Buy
See our Page on How to Buy services and products
How to Pay
Pay Directly with a Card
Cards are the preferred method of payment - they're easy to use and require the least paperwork. Great for online purchasing, too.
For hotels and food when traveling frequently on university business.
Get the Travel Card.
For buying fuel when traveling on university business by car.
Get the Fuel Card.
Promise to Pay with a Purchase Form
Purchase Orders (POs), in which you ask Purchasing to place the order) are the preferred method in this category. Request a Purchase Form.
But if you've already ordered it, and you have an invoice, you can ask Accounts Payable to pay for it with a form. Request a Purchase Form.
If you've already paid for it out of personal funds, you can get a Reimbursement. Request a Services / Reimbursement Form.
Furniture Procurement Process
The purchasing of furniture for WWU has been greatly streamlined through the use of Western Marketplace and the assistance of an expert designer in Facilities available to you at no charge. Here are a few guidelines to help in the process:
For standard furniture needs - Seating, Tables, Sit-Stand Desks, file cabinets, side chairs, etc. using department budgets:
- Log into the Western Marketplace and shop the three furniture suppliers with whom we have preferential pricing (Commercial Office Interiors, Open Square and Office Depot), excellent warranty (10 yrs on most items) and delivery direct to your office location! There is a range of options and price points to meet any budget needs. Delivery time for most items is 2-3 weeks. Placing your order direct through the Marketplace is a quick and efficient method of getting your order processed.
- If you need help with your furniture selection contact Tristen Graybill, Interior Designer for Facilities Development x3671, she can advise on features and guide you to locations on campus where a recent purchase of a similar item might be available to view.
- If you need help with the Marketplace, contact Karen Silvernale, Procurement Specialist x2314 or Hal Verrell, Asst. Director in Purchasing at x3068.
For custom furniture requests, any office or work area design and construction work, and all other furnishing needs not found or available through the Marketplace,
- Design and selection service is available from Tristen Graybill, Interior Designer for Facilities Development x3671. Tristen works closely with our contracted furniture providers and can assist you and your department to put develop designs and quotes for any size project. She has considerable expertise and is a great asset in helping move your project off the ground. Once your selection is made it still requires a Purchase Requisition to be completed and sent to Purchasing for processing.
For furniture and office equipment that is part of a major renovation or remodeling project, these must be coordinated with Facilities Management and are generally funded under capital budget allocations. A Project Manager will have been assigned to these and you should coordinate with them on your furniture needs.
If you receive furniture that is not what you ordered or is damaged, please contact Purchasing as soon as possible with as much detail about the issue as possible (photos, incorrect model numbers, etc.) so that we can contact the supplier and arrange for the problem to be fixed.
PURCHASING AUTHORITIES AND CODE OF CONDUCT SUBJECT COMPLIANCE WITH OMB A-110
**NOTICE: All purchases using federal grant funds should continue to be made in accordance with the procurement requirements of OMB Circular A-110. Western Washington University will comply with OMB Circular A-110 Procurement Standards as defined in Subpart C, Post-Award Requirements, Sections .40 - .48 for all federal grant funded purchases until July 1, 2016.
Effective July 1, 2016, Western Washington University will comply with Procurement Standards as defined in 2 CFR 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards", Subpart D, Sections 200.318 - 200.326, for all federal grant funded procurements.