Welcome to Purchasing

The Purchasing department provides quality, timely procurement and contracting support to the campus community in obtaining goods and services necessary to accomplish the University's mission. Purchasing operates a centralized management system which is responsible for all facets of the procurement of quality goods and services. The department also provides oversight for ensuring contracts comply with federal, state and local requirements. If you have any questions that you cannot find the answer to here, please call the Purchasing Department at (360) 650-3340.

How To Buy

See our Page on How to Buy services and products


How to Pay

Pay Directly with a Card

Cards are the preferred method of payment - they're easy to use and require the least paperwork. Great for online purchasing, too.



For Non-Restricted items costing less than $3000 including on-line purchases.
Get the PCard.

Travel Card

For hotels and food when traveling frequently on university business.
Get the Travel Card.

Fuel Card

For buying fuel when traveling on university business by car.
Get the Fuel Card.


Promise to Pay with a Purchase For

Purchase Orders (POs), in which you ask Purchasing to place the order) are the preferred method in this category. Request a Purchase Form.

But if you've already ordered it, and you have an invoice, you can ask Accounts Payable to pay for it with a form. Request a Purchase Form.

Get Reimbursed

If you've already paid for it out of personal funds, you can get a Reimbursement. Request a Services / Reimbursement Form.


Federal Procurement


**NOTICE: All purchases using federal grant funds should continue to be made in accordance with the procurement requirements of OMB Circular A-110. Western Washington University will comply with OMB Circular A-110 Procurement Standards as defined in Subpart C, Post-Award Requirements, Sections .40 - .48 for all federal grant funded purchases until July 1, 2016.

Effective July 1, 2016, Western Washington University will comply with Procurement Standards as defined in 2 CFR 200 "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards", Subpart D, Sections 200.318 - 200.326, for all federal grant funded procurements.

OMB Uniform Guidance - Overview and Individual Codes Worksheet

Page Updated 01.14.2016