Air Travel

Please remember that before you make any financial commitments for your travel, employees must FIRST have an approved Travel Authorization in TEM.

In addition, if you use Bellingham Travel or Travel Leaders for your airfare, there is a daily deadline of 3:00pm. This gives Travel Services time to look-up, audit, and load airfare into our database.


If you have any questions, please contact Travel Services 650-3341 or



Mixing Business and Personal Travel - Airfare

When a traveler’s business flight plan is changed to include personal days, we need a written comparison flight cost estimate showing the flight WWU would have covered had the travel been only for the specific business trip.

Be sure to obtain a quote for the business travel dates and locations at the same time you purchase your actual flight and attach it to your Travel Reimbursement. Please review “Mixing Business and Personal Travel” if adding any personal time to a business trip.



How will you pay?

Airfare with Approved Travel Agencies

Must have approved TA first before you contact one of the approved Agencies below. Give them your approved TA# and W#:

Airfare with (personal) WWU travel card

Must have approved TA first.

  • Can purchase from any site
  • Can be reimbursed before you travel

Airfare with personal credit card

Must have approved TA first

  • Can also purchase from any site
  • Cannot be reimbursed until after your trip

Airfare with Department credit card

see Department Travel card for rules and regs.


Can I use air miles for my airfare and receive reimbursement?

WWU will reimburse you for actual dollars spent on your airfare. If you use air miles you may not be reimbursed for them.

Page Updated 10.05.2015