Event Planning Information

Event Parking Information

Planning an event?
Has parking been arranged?

For your convenience event forms are located online at https://www.ps.wwu.edu/parking/forms/Events.aspx  or you may obtain one at the Parking Office.

This information will help assist you in organizing your event parking needs.  Space is limited, so early reservation is advised.

You may view / save this information as a brochure in PDF format

Event Planning Check List

This is the information you will need to have ready, when making arrangements for parking.

  • Name of event
  • Dates of the event
  • Time of the event
  • Department sponsoring event
  • Estimated # of cars/participants
  • Lot preference
  • Location of event
  • Billing information (budget code)
  • Indicate if you need signs
  • Indicate if you need an Attendant
  • Notes to remember
  • Contact persons name
  • Contact phone
  • Contact mail stop
  • Shuttle options

Return to top

Services Offered

  • Parking lot reservations.
  • Directional signs.
  • Event staff to direct attendees to the correct destination.
  • Reservation of one or more specific parking space(s).
  • Convenience of permit issuance through our office.
  • Delivery of permits for self distribution.
  • Tent canopy available for shuttle parking.
  • Attendant to distribute permits on site.
  • Pay Station option.

Return to top

Fees

Cones (up to 5)

 $       5.00

Event Attendant (per hour)

 $      11.15

Event Officer (per hour)

 $      25.00

Event Signs

 $      10.00

Lot Reservation (per hour)

 $      40.00

Permit (hourly)

 $        2.00

Permit (daily)

 $      10.00

Permit (weekly)

 $      31.00

After hours (hourly)

 $        1.00

Sandwich Boards

 $        5.00

Tent (per hour)

 $      10.00

Tent (daily)

 $      25.00

Vests (up to 5)

 $       5.00

Return to top

Budgeting For an Event

We recognize that your patrons are our number one priority, for that reason, lot attendants are required to be at the reserved lot location by 4:15 during the week (This will aid in the ability to assist your patrons, and defer others from parking in the reserved lot.)

When scheduling for attendants you will need to recognize that it takes the attendant 15 minutes to get to and from the lot. 30 minutes should be calculated when requesting time and noted for billing purposes.

A tent may be rented for the listed fee. Please note tent fee does not include assembly or delivery, you will need to make arrangements for pick-up and drop off.

An attendant may be requested, for assistance with the delivering, assembling and dismantling of the tent. This service is provided with an additional attendant fee per hour. 

Return to top

Permits

Permit charges vary based on the need/duration of the event.

Permits issued are not valid unless the stub is removed before displaying. Failure to remove the stub will result in your department being billed for the entire amount of permits ordered and could result in your participant being cited.

The stub must be retained for billing purposes. Return the stub(s) and unused permit(s) within 2 weeks of your event.

Return to top

Parking Lot Reservation Options

Parking map.

A lot may be reserved with just a sign, thus you will be charged for just a sign. This requires that the patrons pay for parking via pay box or meters.

You may choose to add an event attendant, this would be at a cost of $11.15 per hour; patrons would be required to pay for parking.

The lot and an event attendant may be reserved for $51.15 per hour. This arrangement allows for the convenience of the patron to park in the designated lot as assigned, without having to pay.

Return to top

Shuttle Information

Shuttles arrangements can be made through Bellair Shuttle @ (360)543-9372.

Return to top

Tickets Issued At an Event

At no time should anyone take a ticket from an attendee. The registered owner of the vehicle is responsible for any tickets issued on their vehicle.

To avoid misunderstandings, or possible late fines/collection fees being charged, please direct those receiving a ticket to contact the Parking Office at (360)650-2945 for assistance.

Appeals must be made within 7 days of issuance on a form provided by the Parking Office, or online at WWU Parking Services - Appeal

For further information contact the WWU, Events Coordinator at (360)650-3606 or (360)650-2945

Return to top

 

Page Updated 08.29.2013