Download Schedule

There are two types of downloads, weekly and monthly.

  • Weekly downloads are scheduled for Tuesdays, unless otherwise noted. Weekly downloads capture approved transactions only.
  • Monthly downloads are normally scheduled on the day before the fiscal period close, but subject to change.
    • The download will capture all transactions whether or not they have been reviewed or approved.
    • For non-approved transactions, a manual approvals must be submitted by the Approver.
    • Any funding correction required will have to be process through the Journal Voucher process.

Please keep in mind that you will have better visibility of your expenditures if you review and approve transactions weekly rather than monthly. You have access to the system at any time. Your purchases will appear on your Transaction List as soon as they are posted by the bank. It is recommended that you check PaymentNet for transactions on a weekly basis to avoid last minute approvals prior to the download.

  • Year-End Download captures all transactions approved by the end of the fiscal year (June 30). Remaining transactions will be processed in the accrual period. Transactions should be recorded based on the date the good/service is received. To be sure transactions are posted to the correct fiscal year, please pay attention to the PaymentNet Post Date and Transaction Date.
    • If the Transaction Date and Post Date are 6/30 or prior, you need take no action – the transaction will be recorded in the current Fiscal Year
    • If the Transaction Date is 6/30 or prior but the Post Date is 7/1 or later, you need take no action – Accounting Services will reverse the expense out of the next Fiscal Year and post it to the current Fiscal Year via upload
    • If the Transaction Date and Post Date are 7/1 or later and you know the good/service was received prior to 6/30, email Debbi.Baughn@wwu.edu with the transaction number, dollar amount, and merchant, requesting that the item be added to the next correcting upload.

 

View Printable Schedule


Download Schedule for FY2018
Year Scheduled Download
Date 3:00pm
Posting Dates to Download Download Type
2017 11-Jul Jul 1-7 Weekly
2017 18-Jul Jul 1-14 Weekly
2017 25-Jul Jul 1-21 Weekly
2017 4-Aug Jul 1 - 31 Monthly
2017 8-Aug Aug 1-4 Weekly
2017 15-Aug Aug 1-11 Weekly
2017 22-Aug Aug 1-18 Weekly
2017 29-Aug Aug 1-25 Weekly
2017 7-Sep Aug 1 - 31 Monthly
2017 12-Sep Sep 1-8 Weekly
2017 19-Sep Sep 1-15 Weekly
2017 26-Sep Sep 1-22 Weekly
2017 5-Oct Sept 1 - 30 Monthly
2017 10-Oct Oct 1-6 Weekly
2017 17-Oct Oct 1-13 Weekly
2017 24-Oct Oct 1-20 Weekly
2017 24-Oct Oct 1-20 Weekly
2017 6-Nov Oct 1 - 31 Monthly
2017 7-Nov Nov 1-3 Weekly
2017 14-Nov Nov 1-10 Weekly
2017 21-Nov Nov 1-17 Weekly
2017 28-Nov Nov 1-24 Weekly
2017 6-Dec Nov 1 - 30 Monthly
2017 12-Dec Dec 1-8 Weekly
2017 19-Dec Dec 1-15 Weekly
2017 26-Dec Dec 1-22 Weekly
2018 5-Jan Dec 1 - 31 Monthly
2018 9-Jan Jan 1-5 Weekly
2018 16-Jan Jan 1-12 Weekly
2018 23-Jan Jan 1-19 Weekly
2018 30-Jan Jan 1-26 Weekly
2018 6-Feb Jan 1 - 31 Monthly
2018 13-Feb Feb 1-9 Weekly
2018 20-Feb Feb 1-16 Weekly
2018 27-Feb Feb 1-23 Weekly
2018 6-Mar Feb 1 - 28 Monthly
2018 13-Mar Mar 1-9 Weekly
2018 20-Mar Mar 1-16 Weekly
2018 27-Mar Mar 1-23 Weekly
2018 5-Apr Mar 1 - 31 Monthly
2018 10-Apr Apr 1-6 Weekly
2018 17-Apr Apr 1-13 Weekly
2018 24-Apr Apr 1-20 Weekly
2018 4-May Apr 1 - 30 Monthly
2018 8-May May 1-4 Weekly
2018 15-May May 1-11 Weekly
2018 22-May May 1-18 Weekly
2018 29-May May 1-25 Weekly
2018 6-Jun May 1 - 31 Monthly
2018 12-Jun Jun 1-8 Weekly
2018 19-Jun Jun 1-15 Weekly
2018 26-Jun Jun 1-22 Weekly
2018 Jul 5, 2018 Jun 1 - 30 Monthly
Page Updated 11.22.2017