The Registrar’s Office highly recommends that students are given very explicit information about the Academic Honesty Policy, both in the course syllabus and orally at the initial class meeting, so that they are aware of Western's policy as outlined in Appendix D of the University Catalog and in any policies specific to your department or class. If you, as an instructor, should encounter an incident of academic dishonesty in your class, please follow the rules outlined in PRO-U2100.02A Addressing Academic Honesty Violations .
For guidance on Policies and Procedures please visit wp.wwu.edu/academichonesty/.
The following is a sample letter that you may copy/paste and incorporate as your own for addressing a student suspected of cheating or plagiarism:
There is very strong evidence that you have performed dishonestly on the <insert exam, paper, etc...> in my class, <insert course and number>, <insert term and year>. <Briefly describe the act of dishonesty, see Appendix D 2a-j for language>. Such an act constitutes a violation of Western's academic honesty policy. Therefore, it is my intention to give you a failing grade (F) in the course, unless you can immediately explain to my satisfaction that you were not dishonest. I have, in the meantime, submitted to the Registrar a grade of X (no grade reported). That grade will be changed to F on <insert date ten class days later> if you do not contact me concerning this incident by that date. For more information about your appeal rights, please consult the bulletin, Appendix D, Academic Honesty Policy and Procedure. By copy of this letter, I am informing the Registrar and the Vice President for Academic Affairs of this incident. I hope you will respond immediately so we may find resolution.
Professor <insert name>