Requirements and Guidelines to Visit WWU’s Campus

Coming to visit Western?

If you are coming to visit Western by attending a game, program, event, interview, or other activities, you may be required to provide proof of vaccination or a negative COVID test from within the past 72-hours when you arrive. Please note that home tests will not be accepted as a negative test result.

If you are coming to Western to take a walk through campus, grab a cup of coffee, or the like, you will not need to provide this kind of information. 

If you are unsure if you will need to provide proof of vaccination or a negative COVID test result, please check with the area on campus you are visiting or the event organizer for what you are attending.

For all individuals, masks are required in all indoor spaces and strongly recommended for crowded outdoor events. Thank you for helping to contribute to a safe and healthy Western!

Beginning October 18, 2021, Western will be implementing new requirements for visitors to campus. This will require certain visitors to provide proof of vaccination or a negative COVID test result. All visitors must continue to wear a mask in buildings and in crowded outdoor areas. 

Casual Visitors 

As a public institution, Western has many visitors to campus on a daily basis. There are community members that enjoy walking through the campus, grabbing a bite to eat, or accessing other public spaces. We are referring to this type of visitor as a “casual” visitor.  

There are no changes to what casual visitors must do to be on campus. Casual visitors do not need to provide proof of vaccination or a negative test result in order to be on campus.  

Sponsored Visitors 

Our institution also hosts many formal visitors. These could include (but are not limited to) community members participating in campus events, programs or utilizing campus services as well as extended visits to individuals who live on campus. We are referring to these individuals as “sponsored” visitors. 

To “sponsor” a visitor, a university employee or registered volunteer will need to verify vaccination status or a negative test within 72 hours of the arrival of the sponsored visitor. There may be campus programs or activities that require full vaccination from non-WWU individuals in order to participate. It is important to note that those we pay for a service are considered contractors and have a different process to follow. 

The process for verifying vaccination status or a negative test should be dependent on the event, program or service. WWU will not be collecting vaccination status or negative tests prior to the visit to campus. When the visitor arrives for the event, program or service, vaccination status or a negative test can be confirmed by a university employee. 

  • At events, programs, and the like where Western community members and non-community members will be present, vaccination status/negative test will need to be checked for all attendees. 
  • In every situation, the verification process should be clearly communicated to potential attendees prior to the event or program as well as having signage at the entrance to the program. Western’s COVID Management Team is available for consultation on the process to be used. 
  • Individuals too young for an approved vaccine (under 12 at this time) do not need to provide proof of negative test. Kids over the age of 5, regardless of vaccination status, must wear face mask coverings over their nose and mouth while inside WWU buildings or crowded outdoor areas.  
  • Individuals accessing services at campus clinical settings are not considered sponsored visitors, and do not need to provide proof of vaccination/negative test result. 

Lastly, there are non-WWU community members and constituents who come to campus to engage in protected speech and public assembly demonstrations, protests, voter registration, petitioning and other political activities. These are considered casual visitors, so they do not have to provide proof of vaccination or a negative COVID test, but must wear a mask on campus. 

How to Check Proof of Vaccination or Negative Test

University employees can utilize the following guides to familiarize themselves with what to look for when verifying proof of vaccination and negative tests.

Checking Proof of Vaccination

If the person provides an original, copy, or photograph of a vaccine card:

  • Look at the manufacturer of the vaccine
    • If the vaccine if from Janssen/J&J:
      • There should be one dose listed
      • The one dose needs to have been administered at least 14-days prior to the date you are checking their vaccine status
    • If the vaccines are from Moderna or Pfizer
      • There should be two doses listed
      • The second dose needs to have been administered at least 14-days prior to the date you are checking their vaccine status

If the person provides a digital QR code

  • Western does not currently scan QR codes. Ask the individual to select “Tap to see details” or similar field to show the details of their vaccination.
  • Look at the manufacturer of the vaccine
    • If the vaccine if from Janssen/J&J:
      • There should be one dose listed
      • The one dose needs to have been administered at least 14-days prior to the date you are checking their vaccine status
    • If the vaccines are from Moderna or Pfizer
      • There should be two doses listed
      • The second dose needs to have been administered at least 14-days prior to the date you are checking their vaccine status

Checking Proof of Negative Test

If a person provides a printout, photo, or screenshot of a negative test result:

  • Check that the test was conducted within the past 72 hours
  • Check that the test result was negative
    • Phrases that indicate a negative test result: NEGATIVE, UNDETECTABLE, SARS-CoV-2 RNA NOT DETECTED, SARS-CoV-2 ANTIGEN NOT DETECTED, COVID-19 NOT DETECTED, NOT REACTIVE
  • Check that the test was a PCR or antigen test done by a medical professional
    • Look for words such as: antigen (Ag), PCR/NAAT COVID-19, or SARS-CoV-2
    • Test should be conducted by a healthcare provider, laboratory, pharmacy, or the like
    • Home tests are not acceptable